Artists Development Company/Comm Rel/40,550/ Adl Serv/ Events in Carmel Artists Development Company,LLC .
Community Relations Department-2017
Appropriation#4359300;4359003;Fund 854; P.O.# 100081; 100082; 100084 ..;`;`
Contract Not To Exceed$40,550.00 ,l i.f�;.,
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Artists Development Company, LLC (the "Professional"), as City Contract
dated November 2, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA ARTISTS DEVELOPMENT COMPANY, LLC
by and through its Board of Public
Works and Safety .
By: By:
.._.23,,. . ,/ , ,
d:. ,7.-- --------a • .
,%James Brai rd, Presiding_gfficg Authorized Signature
D te: O/
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Printed Name
Mary Ann urkMerb/7 0� N
Date: //''
,;/• Title
Lori S. atson. )0-m.er FID/TIN:
Date: a l , /17 •
Last Four of SSN if Sole Proprietor:
ATTEST: /
Date: f a/ `7
C7 `
Christin Paulpy, Cle -Treas rer •
Date: 02/! h,
•
DC:\Contracts\Pro.Svcs&Goods Svcs 1Community Relations\2017 Add I Svcs Amend ADC 2017.doc:1/23/2017 12:10 PM]
Exhibit A—Scope of Services
Artists Development Company, LLC
Artists Development Company, LLC ("ADC") will book entertainment for the City of Carmel
events detailed below for a flat fee of$1,000 per month. ADC will remain within the budget
submitted by the City of Carmel Department of Community Relations and Economic
Development ("CRED Department") for each specific event, unless ADC obtains written
authorization from CRED Department prior to the event to exceed the previously budgeted
amount. ADC will coordinate entertainment for CRED Department organized City of Carmel
events even when no funds are allocated to pay for entertainment and performers are donating
their time and talent to the event.
ADC will work with designated representatives from CRED Department, who are responsible for
coordinating each event.
ADC will assist CRED Department with the following events through the end of 2017:
Gallery Walk—Entertainment for 12 events @ $550/each =$6,600
January 14, February 11, March 11, April 8, May 13,June 10,July 8, August 12,
September 9, October 14, November 11, December 9
Late Night on Main—Entertainment for 4 events @ $3,500/each =$14,000
May 26,July 1, August 19, October 7
Jazz on the Monon—Entertainment for 6 events @ $600/each =$3,600
June 3,June 17, June 24,July 22,July 29, August 5
Chinese Mooncake Festival—Facility Rental -$100
Date TBD
Carmel on Canvas-$400 (Friday entertainment)+$400 (Saturday entertainment) +$300
(Sunday entertainment) =$1,100
September 15-17
Holiday in the Arts District-$550 (District-wide entertainment)
December 2
Carmel Holiday Trolley—Entertainment for 4 events at$550/each =$2,200
December 2, December 9, December 16, December 23,
Misc. Event-$400
TBD
TOTAL COST=$40,550.00
CRED Department shall provide ADC with the following information:
Event Date
Event Name
Time of events, set up and time of scheduled performances
Desired instrumentation or talent for each event
EXHIBIT A
Page 1 of 2
Available budget
ADC will handle all contracting, agreements, invoicing and payment with and to the
entertainers. ADC will invoice the City of Carmel with itemized entertainer expenses and
supporting invoices. Following City's payment to ADC, ADC will pay entertainers and submit
proof of payment to the City of Carmel CRED Department.
ADC will reserve sound and stage equipment and services fo'r all four Late Night on Main
events. City will contract with and pay directly the sound and stage company.
EXHIBIT A
Page 2 of 2
City
o /f INDIANA RETAIL TAX EXEMPT Page 1 of 1
of (� iariririe1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
\ FEDERAL EXCISE TAX EXEMPT 100081
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,NP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/18/2017 371270 ENTERTAINMENT BOOKING SERVICES;HOLIDAY TROLLEY;
CARMEL ON CANVAS;MISC.
ARTISTS DEVELOPMENT COMPANY Community Relations
VENDOR 324 W.MAIN STREET SHIP 1 Civic Square
TO Carmel, IN 46032-
CARMEL, IN 46032-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
12044
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account: 43-593.00
1 Each BOOKING ENTERTAINMENT SERV; HOLIDAY TROLLEY; $15,700.00 $15,700.00
CARMEL ON CANVAS; MISC.
Sub Total $15,700.00
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_ i i s .; 11 I F. li ISend Invoice To: S '' -` — ' - - "- - I.
Community Relations t
'1/4rr
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1 Civic Square ;,`=4~—= 5
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Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $15,700.00
SHIPPING INSTRUCTIONS 'NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL Q
`THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 j �Cl
D ctt/ , 14,e4_. 2
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 100081 CLERK-TREASURER
INDIANA RETAIL TAX EXEMPT Page 1 of I
City ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 00082
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/18/2017 371270 LATE NIGHT ON MAIN;JAZZ ON MONON;CHINESE
MOONCAKE FESTIVAL ENTERTAINMENT
ARTISTS DEVELOPMENT COMPANY Community Relations
VENDOR 324 W.MAIN STREET SHIP 1 Civic Square
TO Carmel, IN 46032-
CARMEL, IN 46032-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
12045
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account: 43-590.03
1 Each LATE NIGHT ON MAIN;JAZZ ON MONON; CHINESE $17,700.00 $17,700.00
MOONCAKE FEST. ENTERTAINMENT
Sub Total $17,700.00
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Send Invoice To: _ r'
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Community Relations fpr°' ,/
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1 Civic Square z ;.L,,` f
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Carmel, IN 46032- j' r
PLEASE INVOICE IN DUPLICATE
DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $17,700.00
SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL � I.
��*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 1 00082 CLERK-TREASURER
ci
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INDIANA RETAIL TAX EXEMPT Page 1 of 1
1tof Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 100084
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/18/2017 371270 GALLERY WALK&HOLIDAY IN ARTS DISTRICT
L ENTERTAINMENT
ARTISTS DEVELOPMENT COMPANY Community Relations
VENDOR 324 W.MAIN STREET SHIP 1 Civic Square
TO Carmel, IN 46032-
CARMEL, IN 46032-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
12047
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 854 Community Relations Gift
Account: 43-590.25
1 Each GALLERY WALK&HOLIDAY IN ARTS DISTRICT $7,150.00 $7,150.00
ENTERTAINMENT
Sub Total $7,150.00
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Send Invoice To: ', i. ' _ ' ' i'
Community Relationsre
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1 Civic Square ``= - '�
Carmel, IN 46032-
PLEASE? l "., , 5,c.., ,.
'
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $7,150.00
SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL Q
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 (,V4cg ./ . Ale,e l _ '
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY D
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 1 00084 CLERK-TREASURER