CrossRoad Engineers, P.C./Eng/525,000/Adl Serv #18/Duke Energy Relocation Plans – Preliminary Engineering ServicesCrossRoad Engineers, P.C.
Engineering Department - 2017 < a i!
Appropriation # 94-650.04, COIT Bond Fund P.O. #100059
Contract Not To Exceed $525,000.00'
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional'), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached^hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this; Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
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//James Brainard, Presiding Officer
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CrossRoad Engineers, P.C.
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Authorized Signature
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Title
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Date: 01 123 1201 77
December 30, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: Duke Energy Relocation Plans
Preliminary Engineering Services Fee Proposal
Dear Jeremy:
Based on our conversations with you, our current knowledge of the project areas, and communications
with various other involved entities, we have prepared this fee proposal for your review. This proposal
addresses areas that will be affected by Duke Energy burying its facilities. Some of the areas will require
total road construction while the rest will just involve pavement restoration along with the construction
of the Duke Energy conduits, vaults, etc.
Total Construction/Reconstruction Segments (3,850 Ift):
• 1St Street NW — beginning 200 feet east of 1St Avenue NW going west to 1St Avenue NW
• 1St Avenue NW — from 1St Street NW going south 350 feet to Main Street
• 1St Avenue SW — from Main Street going south 2,100 feet to future 6th Street SW
• Future 6th Street SW — from 3rd Ave SW going east 1200 feet to Rangeline Road
Pavement Restoration Segments (3,300 Ift):
• Monon —from future 6th Street SW going south 800 feet to City Center Drive
• Veteran's Way — from the north end going south 1,500 feet to the curve at the south end
• Veteran's Way Extension from the south end curve south 1,000 feet to Carmel Drive (through
the Proscenium Development)
All of these projects will be developed simultaneously and let in a single bid contract. These projects will
be locally funded through the 2016 COIT Bond.
Following is a Scope of Professional Services and Proposed Fees for your review. If you should have any
questions or need any further information, please do not hesitate to call me.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President Eey I N
3417 Sherman Drive 0 Beech Grove, Indiana 46107 0 Tel 317.780.1555 ■ Fax 317.780.6525
DUKE ENERGY RELOCATION PLANS
CrossRoad Engineers, PC
SCOPE OF PROFESSIONAL SERVICES
1. Topographic Survey
For some of the project areas, the topographic survey has been performed by others.
This task will include field verification of the survey data provided. However, full
topographic survey will be required in the project areas not otherwise provided, which
includes future 6th Street from 3rd Avenue SW to Rangeline Road. This work will
generally follow INDOT procedures and will include locating (horizontally & vertically) all
necessary features in the field such as edges of pavement, existing drainage structures
and patterns, utilities, buildings, signs, etc.
2. Preliminary Road Design
Preliminary road design and construction plans for the total reconstruction segments
will be prepared in accordance with the City of Carmel's standards, guidelines and
directions, and using INDOT standards where applicable. CrossRoad Engineers will
submit plans to the City Engineer for review at the following milestones:
• Preliminary Plans (Approximately 45% complete)
3. , Final Road Design
Final road design and construction plans,for the total reconstruction segments as well as
the pavement restoration segments will be prepared in accordance with the City of
Carmel's standards, guidelines and directions, and using INDOT standards where
applicable. For the total reconstruction segments, this task will be a continuation of the
development of the Field Check Plans discussed in Task 2, including the layout design
provided by Duke Energy for the burying of its facilities. For the pavement restoration
segments, the Final Plans will be prepared using survey data and layout design provided
by Duke Energy. CrossRoad Engineers will utilize that provided information and prepare
plans that include details, grades, pavement restoration details, quantities, and special
provisions. CrossRoad Engineers will submit plans to the City Engineer for review at the
following milestone:
• Field Check Plans (Approximately 70% complete)
• Final Check Plans (Approximately 90% complete)
Neither holding a public information meeting nor preparing landscaping design plans is
included, but maintenance of traffic is. Geotechnical services and pavement design are
not anticipated to be required and, therefore, are not included.
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4. Lighting Design
Preparation of lighting plans is included for the total reconstruction segments. These
plans will document the roadway geometry, the location of the service points (indicating
voltage being supplied), location of the poles, the orientation of the luminaires; the light
source type and luminaire wattage, as well as any underground wiring, conduit,
handholes, and cable duct markers that are needed. Where possible, existing light
facilities will be utilized in this design.
5. Utility Coordination
Coordination with representatives from each of the utility companies having facilities
within the total reconstruction segments as well as the pavement restoration segments
project areas will be included in this task. CrossRoad Engineers will communicate any
relocation of facilities that may be needed and then review the relocation plans that the
utility companies prepare., We will review any reimbursable claims by the utility
companies and coordinate as necessary. This task does not include work associated
with field locating the vertical depth of any utilities ("potholing"). This work will be in
general accordance with INDOT policy and procedures currently in effect. However, this
scope only addresses utility coordination through the design process. Utility
coordination services during the construction phase will be provided as needed on an
hourly basis.
6. Permit Applications
These project segments will likely require the disturbance of more than one acre of
land. Therefore, an IDEM Rule 5 permit will be required to cover both project types.
SWPPP Plans will be prepared for the total reconstruction segments as well as for the
pavement restoration segments.
7. Bid Documents and Bidding Phase
Following the City Engineer's approval of Final Check Plans, final bid documents will be
prepared, including construction plans, project specifications andfinal engineer's
estimate.
Bidding documents will be prepared using "front end" information and documents
provided by the City. A CrossRoad Engineers representative will also attend and prepare
agendas and minutes for the pre-bid, bid opening and the pre -construction meetings.
8. Coordination / Communication with Other Entities
During the development of these project segments, an unusually large amount of
coordination and communication with be required with Duke Energy' as well as other
public and private utilities which will be required to relocate. In addition, there will be
considerable coordination with the various private developments that are involved in
the project corridor and the other City of Carmel projects.
EXH I U ff -A
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PROPOSED FEES
Task Description
Total
Construction/Re-
construction
Segments
Pavement
Restoration Segments
1. Topographic Survey
$30,000
$15,000
2. Preliminary Road Design
90,000
N/A
3. Final Road Design
120,000
85,000
4. Lighting Design
30,000
N/A
5. Utility Coordination
45,000
25,000
6. Permit App lications,(includes SWPPP)
30,000
(1)
7. Bid Docs and Bidding Phase
15,000
(1)
8. Coord/Comm w/ Other Entities
25,000
15,000
SUBTOTALS
$385,000
$140,000
CONTRACT TOTAL
$525,000
(1) Included within the fee for Total Construction/Reconstruction
Segments.
v
Cty� of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE N0.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
100059
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/11/2017
068025
Project 17 -ENG -01; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR. 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
11879
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Fund.0
Account: 94-650.04
1 Each
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
I DEPARTMENT
COIT Bond Fund
ASA 18 - Duke Energy Relocation Plans - Preliminary
Engineering
x
u
PLEASE INVOICE. IN DUPLICATE
$525,000.00
Sub Total
$525,000.00
$525,000.00
ACCOUNT I PROJECT I PROJECTACCOUNT I AMOUNT
PAYMENT $525,000.00
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
ORDERED BY
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
SHIPPING INSTRUCTIONS
*SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CONTROL N0. 100059
CLERK -TREASURER