Bartlett Tree Experts/DOCS/75,000/Adl Serv/Tree Work – Urban Forestry Bartlett Tree Experts
Department of Community Service-2017
Appropriation#43.504.00; P.O.#100068
Contract Not To Exceed$75,000.00 ;I .
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL.=SE VICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and Bartlett Tree Experts(the"Professional'),as City Contract dated February 17,
2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit-"A, The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL,INDIANA *Bartlett Tree Experts
by and through its Board of Public
Works and Safety
By: � 491 By: ��,/;r----
James Brainard, Presiding Officer Authorized Signature
Dte:
Matthew Fargo
Printed Name
Mary An Burke, _ berl
Date: - / .--f 7 Vice President
Title
Lori S.Wat on,Me er FID/TIN: 06-0254490
Date: t •
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: 1/19/2017
Cam <<
Christine .. uley,Clerk- easure *BARTLETT TREE EXPERTS IS THE REGISTERED
TRADE NAME OF,THE F.A.BARTLETT TREE
Date. (7 EXPERT COMPANY,A CONNECTICUT CORPORATION
ISCmuemWcf Srcc k G n,Ssce/X1CSI2017tDuilaTier lxpm.ASA do=Ill,/701710,09 A6fl
• i
�sj Of Cq o
9
f ity • f Carl 1 -;.. ei
•••Fi Il•i i'L'd.. .12;7;;'
cIto�oug DEPARTMENT OF COMMUNITY SERVICES
,,. A
�NDIAN�
QUOTE FOR TREE REMOVAL AND LANDSCAPE MAINTENANCE CONTRACT NOT TO EXCEED$75,000.00
Quotes are due January 15th,2016 at 9:00 am.Please submit to:
Department of Community Services
ATTN:Daren Mindham
One Civic Sq .
Carmel,IN 46032
I.SCOPE OF SERVICES •
The quote is for tree removal and other landscape maintenance.The Contractor will furnish all labor,materials
(unless notified),equipment and services necessary for tree removal/maintenance and clean-up of debris.
II.CITY OF CARMEL REPRESENTATIVE '
All questions related to this quote shall lie addressed to: •
Daren Mindham
Urban Forester
One Civic Sq
Carmel,IN 46032
Phone:317-571-2417
Email:dmindham@carmel.in.gov
III.WORK REQUIREMENTS ,
'Applicable Standards:
• Contractor must adhere to American National Standards Institute(ANSI A300)and(ANSI 2133.1)current
editions. •
• Work Requirements: •
• All work shall be completed within 50 days after received work order from Carmel Representative.
• The Contractor will schedule project work to occur between the hours of 7:00 a.m.and 6:00 p.m.Monday
through Saturday,only,unless authorized by the Carmel Representative In advance.Contractor shall not
work on any city holidays,
• Contractor shall require authorization from the Carmel Representative for any sub-contracted work.
Otherwise,all work shall be completed by employees of the Contractor.
I
• Contractor shall call 1-800-382-5544 to have all underground utility locations marked.
, FXHIB1T A
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417 f C
pp .
•
•-OF C4/4 o
, ...,0.1,:., CI -, of ' — ei
B•U`I). ':,.TOMORROW DEPARTMENT OF COMMUNITY SERVICES
! Contractor shall supply all needed labor,trucks,equipment,supplies,materials,safety devices and other
equipment necessary to complete the work.
• Traffic control is the sole responsibility of Contractor and shall be coordinated in advance with the proper
• department(s)of the city. The blocking of public streets shall not be permitted unless prior approvals have
been made with the appropriate city departments and the Carmel Representative has been notified. Traffic
control shall be accomplished in conformance with state,county and local highway construction codes and
all other applicable law.A traffic maintenance plan is required by the Carmel Engineering Department for
• the blocking of any lane.The handbook to use unless,otherwise directed,will be the CONCISE HANDBOOK
FOR TEMPORARY TRAFFIC CONTROL,Construction,Maintenance,and Utility Operations,2014,SP-2. '
• The staging of vehicles or other equipment on any public sidewalk or path is prohibited. •
• Any injuries,damages,expenses or loss to any person or property,public or.private,as a result of or related
•
to the project are the sole responsibility of the Contractor and shall be repaired or compensated by the
Contractor to the satisfaction of both the injured party and the Owner,at no cost to the Owner.
•
• Any alteration or modification of the work performed under the contract shall be made only by written
agreement between the Contractor and Carmel Representative and shall be made prior to commencement
of the altered or modified work. No claim for extra work or materials shall be allowed unless covered by
such a written agreement executed by all parties hereto.
• All tree debris,excess soil and mulch,metal baskets,wrapping material or other debris resulting from any
tree work shall be promptly cleaned up and removed from site.The work area shall be kept safe and neat at
all times until the cleanup operation is completed.Under no circumstance shall the accumulation of soil, 1.
branches,or other debris be allowed overnight upon a public or private property in such a manner as to
result in a hazard.This cost shall be"included in the individual pricing under'Layout of Quote'.
• Stump removal shall be completed by a stump grinding machine,unless authorized by the Carmel
Representative. .
• Contractor shall be certified and hold all required applicator's licenses from the state of Indiana.Contractor
shall possess any city right-of-way permits,as necessary.Contractor must comply with all applicable
environmental,chemical,and other laws when performing its obligations.
• Contractor shall submit product labels of all proposed pesticides and chemicals for Carmel Representative
•
approval prior to use.
• Contractor shall contact Carmel Representative prior to the start of any pest control applications.This
notification is meant to determine the time frame in which the pest control application work is to be
• completed. •
EXHIBIT i
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417
' V
Gi.�aF CqR\ p
`v.115\Fl0#4,`\
tCityarmy
egarouo. ,a. r DEPARTMENT OF COMMUNITY SERVICES
IV.LAYOUT OF QUOTE(to the nearest fifth dollar)
TREE REMOVAL:
Tree removals shall be assigned by the Carmel Representative.Please provide a cost quote for removing a tree•
within the corresponding range.This is not based on each inch,but per range:Example:>6-12"=$200
Price per tree within 0-6" $ 4s >18-24" $ 4q 5 >36-42" $ 125 0
DBH range >6-12" $ 1 S 5 >24-30" $ 'I55 >42" $ l 4 8 V'
>12-18"$ 33 0 >30-36" $ 10 SS
STUMP REMOVAL:
Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3"ball and
burlap tree,unless noted by the Carmel Representative.Ground stump areas shall be leveled to grade with a
minimum addition of 6"of topsoil and seeded with a lawn grass mix.Please provide a cost quote for a stump
removal within the corresponding range.This is not based on each inch,but per range. Example:0-12"=$50
•
:Price per stump within 0-12" $ a 5 >24-30" $ 015 >36-42" $ 115
range measured at 3"ht >12-24" $ '15 >30-36" $ l Z0 >42" $ '12-5
•
TREE PRUNING(Crown raising):
Pruning shall be assigned by the Carmel Representative.Please provide a cost quote for pruning a tree within
the corresponding range.This is not based on each inch,but per range.Example:0-12"=$80
Price per tree within 0-12" $ (00 >24-30" $_3 00 >36-42" $ 4°°
OBH range >12-24" $ a 10 >30-36" $ 3 G o • >42" $ 5 oD
CHEMICAL APPLICATION:(to the nearest dollar) '
Chemical applications,product and methods shall be approved per the Urban Forester.Quote should be based
on achieved bagworm and scale control,but may include other types of applications.
Scale—Early May:First application apply bifenthrin to the canopy and trunk of the tree until runoff.
.Early to Mid-June(when catalpa trees bloom): Second application apply bifenthrin to suppress spider mite
outbreak from occurring as well as kill scale crawlers that were not affected blithe first application.
*also targeting for bagworms in early to mid June when catalpa trees blobm
Bagworms-Early to mid June:apply bifenthrin to the canopy.(when catalpa trees bloom)
Emerald Ash Borer—Mid May:perform a systemic root flare injection treatment to the following trees to help
suppress emerald ash borer with the product Tree-age at appropriate time and rate for insect control.
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417 � BIT
A
� o-FG
%.{OF 441
( ..,
City Ens f Car -
el_
7,,,,,..
FUSTOL. ;-y DEPARTMENT OF COMMUNITY SERVICES
/NDION
Price per inch at DBH applied
bagworm control $ (.60 -
scale control $ I•So .
EAB treatment $ 3. $0 •
SOIL MANAGEMENT PROGRAM:(to the nearest dollar) .
Perform soil analysis to determine tree health needs for specific areas.One collective sample may be sufficient
for areas near to one another.Employ various prescription fertilization treatments(custom mix of elements
(macro and micro)that are lacking in the soil)as determined by soil analysis.
Address alkaline soils and prescribe measured amounts of sulfur in frequent applications when pH is above the
ideal range for the plant.Note:Only apply a maximum of about Bibs per 1000 sq.ft.to avoid significant turf
burn. For example,if 40 lbs.per 1000 sq.ft.is recommended,then schedule three separate applications at a
minimum of 6-week intervals.
Soil analysis per test site $ a5.00
Soil Management/Fertilizer application per tree diameter range
Prescription-based fertilization-Organic fertilizer
Deep-root(grid)/ Broadcasting
Price per tree within 0-6" $ 10 — / 1
DBH range >6-12" $ 20 r / %2 '
>12-18" -$ 40 — . / RS
>24" $ (00 -• / 40
Prescription-based fertilization-Synthetic fertilizer
Price per tree within 0-6" $ IS - / - Of‘;
DBH range >6-12" $ a5 - / -- pllA -
>12-18" $ 5o '" / - NfA - •
>24" $ 01 S- / - nJ/A- -
pH Modification Application
Sulfur application 15lbs per 1000 sq.ft. $ (15
Company Name: 1-14 Tr& 64°,45 Signature: Date: 1-1 2-I('
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417 EXH`B� r A
• i j 1..! 6
:i of CA/�\
\'> 4f\ City
i -#,irtM9ts- ,
'.••a..ti T9 t'.:I.%' i
% DEPARTMENT OF COMMUNI7TY SERV ICES
.'`NDIAS�/
•
'
Expected work order.however.may not be limited to:
•
Scale—Early May:First application apply bifenthrin to the canopy i nd trunk of the tree until runoff.
Early to Mid-June(when catalpa trees bloom): Second application apply bifenthrin to suppress spider mite
outbreak from occurring as well as kill scale crawlers that were not affected by the first application.
"also targeting for bagworms in early to mid-June when catalpa trees bloom•
Quantity Genus DBH Map Pe.Location
•20 Oak 3-5" 1 126th St;Towne Rd to Shelb me Rd,median
16 Oak 3-5" 1 126th St;Shelborne Rd to Tu cony Blvd,south side
64 Oak 2-3" • 2 Towne Rd;W 116th St to W r.46th St,median '
33 Maple 3-6" 2 'Towne Rd;W 126th St to W ain St
1 Oak 8" . 2 Towne Rd;W Main St,roundabout
1 Oak 6" 2 Towne Rd;W 126th St,round about
•33 Oak 3-5" 3 W 141 St;inglenook In west to Magic Stallion Dr,south side
27 Oak 3-5" 4 Illinois St;south of W Carm4 Dr to E116 St,median •
5 Honeylocust 2-3" 5 Rangeline Rd and W Main St;NW,SW and SE corners,tree pits
10 Honeylocust 4-6" - 6 W Main St;west of 3rd Ave rJW to East of Knoll Ct,north side,tree pits '
5• Honeylocust 3-5" 7 S.Rangeline Rd;south of W City Center Dr,On-street parking bump-
outs,west side •
4 .Oak 2-6" 8 E 126th St;S Rangeline Rd east to Pawnee Rd,median
11 Oak 2-6" 8 W City Center Dr;Rangelinellid west to 3`d Ave SW,median
24 Oak 3-7" 9 W City Center Dr;3rd Ave SW west to S Guilford Rd,median
5 Oak&Hackberry 3-5" 10 W City Center br;S Guilford1Rd southwest to W Carmel Dr,median
12 Honeylocust 6-8" 11 E Carmel Dr;east of S Rangeline Rd,north and south sides
16 Oak 5-9" 12 E Carmel Dr;Medical Dr east to Aaa Way,north and south sides
17• Honeylocust 3-4" 13 E 116th St;east of S Rangeline Rd to Keystone Pkwy,median only
25• Honeylocust 4-5" 14 E 116th St;west of S Rangeline Rd to College Ave,median only i .
22 Amur maple M/S 15 Civic Sq;fountain roundaboit only,multi-stem trees(M/S) •
24" Honeylocust 3-4" 16 Westfield Blvd;E 96th St to 99th St,median only
40 Honeylocust 6-13" 17 Hazel Dell Pkwy;south of E(Main St to E 126th St,east and west sides
I '
Bagworms—Early to mid-June:apply bifenthrin to the canopy.(when catalpa trees bloom)
Quantity Genus DBH/area Map Pg. Location I .
1 Cherry/juniper 400ft2 1 Hazel Dell Pkwy and E Main St;roundabout only,center bed
1 Cherry/juniper 400ft2 2 Hazel Dell Pkwy and E 126th St;roundabout only,center bed
. 26 Juniper clumps 200ft2 3 E 116th St;College Ave to Keystone Pkwy,median only
•Emerald Ash Borer—Mid May:perform a systemic root flare injection treatment to the following trees to
suppress emerald ash borer with the product Tree-age at appropriate time and rate for insect control.
Quantity total Inches Genus DBH Map Pg.Location
.35 454" Ash 5-20" 1 N Rangeline Rd;north lid Main St to 8th'St NE,east and west sides
11 128" Ash 8-19" 2 E Maln St;1tt Ave SE to 4th Ave SE,north and south sides A
EXHIBT
ONE CIVIC SQUARE CARMEL,INDIANA 46032 ; 317-571-2417
�y CityA t
ttilr4r!&' - City f C741.I
cl
EttlITONOKINy
DEPARTMENT OF COLA M UNITY SERVICES
'• IN,DiAK
5 72" Ash 11-17" 3 S Rangeline Rd;south of Main St to 3`d Si SE,east side
28 340" Ash 6-17" 4 E Carmel Dr;S Rangeline Rd-to Medical Dr,north and south sides
16 190" Ash 8-14" 5 Hazel Dell Pkwy;E 1461 south to Avian Way,median only
•
SOIL MANAGEMENT PROGRAM: Perform soil analysis to determine tree health needs for specific areas.One .
collective sample may be sufficient for areas near to one another.!Employ various prescription fertilization
treatments(custom mix of elements(macro and micro)that are lacking in the soil)as determined by soil
analysis.
Address alkaline soils and prescribe measured amounts of sulfur in frequent applications when pH is above the
ideal range for the plant.Note:Only apply a maximum of about 1Slbs per 1000 sq.ft.to avoid significant turf
burn. For example,if 40 lbs.per 1000.sq.ft.is recommended,then schedule three separate applications at a
minimum of 6-week intervals.
(Individual DBH will be provided on maps for the areas with moreithan a 4"range between trees)
Quantity Genus DBH Man Pg.Location
16 Oak 5-18" 1 N Rangeline Rd;E Main St north to 8 St Ne,west and east sides •
11 Oak 3-15" 2 E Main St;N Rangeline Rd east to 4th Ave,north and south sides
'4 Oak 2-6" 3 E 126th St;5 Rangeline Rd east to Pawnee Rd,median
11 Oak 2-6" 3 W City Center Dr;Rangeline.Rd west to 3`d Ave SW,median
24 Oak 3-7" 4 'W City Center Dr;3rd Ave SW west to S Guilford Rd,median
5 Oak&Hackberry 3-5" 5 W City Center Dr;S Guilford Rd southwest to W Carmel Dr,median
16 Oak 5-9" 6 E Carmel Dr;Medical Dr east to Aaa Way,north and south,sides
•
•
EXHIBIT
-ONE CIVIC SQUARE CARMEL,INDIANA 46032 317-571-2417
. 6 aka
EXHIBIT B
Invoice
Date:
Name of Company:
Address&Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation&Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit(other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal &Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit(any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AFFIDAVIT
Jeffrey Giberson .,being first duly sworn,deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter,could testify as follows:
1. I am over eighteen(18)years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
ThP A Bartlett Tree Exp rt ompany (the"Employer")
in the position of - Director of Human..Resources- ..
3., I am familiar with the employment policies,practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4, The Employer is enrolled and participates in the federal E-Verify program. Documentation
of this enrollment and participation is attached and incorporated herein.
5. The Employer does not knowingly employ any unauthorized aliens.
6. To the best of my information and belief, the Employer does not currently employ any
unauthorized aliens.
7. FURTHER AFFIANT SAYETH NOT,
EXECUTED on the 19th day of Januar ' 20_ 17
Pru to Jefft .,_.Giberson, Direcotor.HR.
I certify under the penalties for perjury under the laws of the United States of A -erica and the State of
Indiana that the foregoing factual statements and re "r tation are'trtte, nd o ect;.,
,,
11 ,E
r....
Ptntcl. Jeffrev'Giberson, Director HR.
v INDIANA RETAIL TAX EXEMPT Page 1 of 1
I ]UtCity of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 100068
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/12/2017 022518
BARTLETT TREE EXPERTS Dept of Community Service
VENDOR PO BOX 3067 SHIP 1 Civic Square
TO Carmel,IN 46032-
STAMFORD,CT 06905--0067
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
11963
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 43-504.00
1 Each Tree Work-Urban Forestry $75,000.00 $75,000.00
Sub Total $75,000.00
`:
itf
\ 4
e 1{' h
A A a 3 $�' ` %'y'� -P t'Z
(y ���k� ��S�4y �,..Q JA.h Y6 "I.
! 1 4 12�,�
r Cc 4 r ,S«it,,e.'�'i'r1 gi r �` a,r 4
Send Invoice To: 1:' : _ "` ;c.I I
Dept of Community Service a 4\,� ��' r1
< /
n"`5n�- 4
1 Civic Square 4' • "-`
q r , i € rya .. +'`
Carmel,IN 46032- ,- +24' t.E a }'�-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT i ACCOUNT 1 PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $75,000.00
SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 (/]9 ��
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Mike Hollibaugh Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 1 00068 CLERK-TREASURER