Meg & Associates, LLC/Comm Rel/40,000/Adl Serv/Event Planning for 2017 City EventsMEG & Associates, LLC
Community, Relations Department 2017
Appropriation It's 4359003; 4359300; 4341999; P.O. # 100078; 100079; 4341999
Contract Not To Enced $40,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES. AGREEMENT ("Agreement") entered into by and
between the City of Carmel and MEG & Associates, LLC (the "Vendors), as City Contract dated March 19, 2014.shall
amend the terms of the Agreement by- adding the additional services to be provided by Vendor consistent with the
Scope of Work attached, hereto and incorporated herein as Exhibit "A". The terms and .conditions of the Agreement
shall not otherwise be affected by this: Additional Services. Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL,INDIANA
by and through its Board of Public
Works and Safety
James Brainard, Presiding Officer
ate: ^ — z eV
Mary Ann urke, M�ofC Z_17�br
Date:
Lori S.W tso=?_
Date:
ATTEST:
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Ch tin auI y, clerk- reasur
Date: Z<�
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MEG &:ASSOCIATES, LLC
By:
Authorized S' nature
Printbd Name
/ '-A
Title
FIDrf IN:.0 -&63 ,5 S
Last Four of .SSN if Sole Proprietor:? J
Date: Z5, 20/ -7
MFM � Associates
Events Promotions - Marketing • Fundralsing
'Soaring tool/ limils for your promotional successl'
EXHIBIT A
MEG & Associates
SCOPE OF SERVICES & RATE SC14EDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING
Rate Schedule for 2017
Event Planning Services
Scope of Services:
1. When requested, developing sponsorships and partnerships for events.
2.Organizing and facilitating the above events for the City of Carmel
3. Helping with solidifying volunteers and other needs.
4. Helping.with any media or promotional needs.
5. Available; for any additional needs for events.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers,, brochures, any promotional materials
D. Operational' expenses or computer expenses (internet)
E. Any other miscellaneous. expenses
9875 Lakewood brive East;_ Indianapolis, IN 462$0 / 30.690,7W / MegoMegPromo,com
EXHIBIT
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Holocaust Ceremony
Spring
$5,000
Memorial Da ...
Frida before Memorial Day weekend
$5,000
Carmel on Canvas
Three days in Sept.
$10,440 .
Chinese'Mooncake Festival
Fall
$5,000
Holiday on the Square
Saturday before Thanksgiving$5,000
,Holiday in the Arts District
First Saturday in December
$5,000
Santa House Holiday Trolley
'Saturdays in December (max 4 1,000)
$4,000
Gin a Bread Scavenger Hunt
Throughout December
$ 1000
TOTAL
$40,000.00
Scope of Services:
1. When requested, developing sponsorships and partnerships for events.
2.Organizing and facilitating the above events for the City of Carmel
3. Helping with solidifying volunteers and other needs.
4. Helping.with any media or promotional needs.
5. Available; for any additional needs for events.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers,, brochures, any promotional materials
D. Operational' expenses or computer expenses (internet)
E. Any other miscellaneous. expenses
9875 Lakewood brive East;_ Indianapolis, IN 462$0 / 30.690,7W / MegoMegPromo,com
EXHIBIT
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7, 7 7.......,.._...�...... _ ,.Y _.. _ _,.._y�r:..........�.,.,,AM.r..�d,.. <... z ,. ,_ ss�..�.,-....�:
City ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
100078
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/18/2017
365626
EVENT PLANNING SERVICES
MEG & ASSOCIATES LLC
Community Relations
VENDOR 9875 LAKEWOOD DR EAST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46280 -
PURCHASE ID
BLANKET CONTRACT
PAYMENT TERMS
FREIGHT
11969
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203
Account.
Each
Fund., 101 General Fund
Account: 43-590.03
1 Each EVENT PLAN NING:HOLO.CER.;MEM. DAY;CHINESE
MOON.; HOL.SQ.;GINBRBRD.SCAV.HUNT
Sub Total
$21,000.00
Sub Total
$21,000.00
$21;000.00
d"ell
rS
i _ 1
Send Invoice To: ' ; _ :- `� ; , i ? ,,,' ✓ j
Community Relations -
,.� Yom,
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $21,000.00
SHIPPING INSTRUCTIONS
`SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 L
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 100078 CLERK -TREASURER
o f'Car}CERTIFICATE
City
INDIANA RETAIL TAX EXEMPT
NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jj Jl JLel
FEDERAL EXCISE TAX EXEMPT
100079
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/18/2017
365626
EVENT PLANNING: CARMEL ON CANVAS
MEG & ASSOCIATES LLC
Community Relations
VENDOR 9875 LAKEWOOD DR EAST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46280 -
1 Civic Square
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
11980
PAYMENT $10,000.00
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203
Account: 43-593.00
1 Each
Fund: 101 General Fund
EVENT PLANNING: CARMEL ON CANVAS
$10,000.00 $10,000.00
Sub Total $10,000.00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 100079 CLERK -TREASURER
' °•,� s. ` _: a° „ '��
rix � _ � �
I -I
Send Invoice To:h�~'
Community Relations
I,
1 Civic Square
r
Carmel, IN 46032-
? '-- ;, 1{--•-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $10,000.00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 100079 CLERK -TREASURER
City Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
of
FEDERAL EXCISE TAX EXEMPT
100080
THIS NUMBER MUST APPEAR ON INVOICES, AIP
ONE CIVIC SQUARE
35-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
Send Invoice To:
365626
EVENT PLANNING: HOLIDAY IN ARTS DISTRICT & HOLIDAY
1/18/2017
TROLLEY
MEG & ASSOCIATES LLC
Community Relations
VENDOR 9875 LAKEWOOD DR EAST
SHIP 1 Civic Square
PLEASE INVOICE IN DUPLICATE
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46280 -
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
11983
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203
Account: 43-419.99
1 Each
Fund: 101 General Fund
EVENT PLANNING: HOLIDAY IN ARTS DISTRICT & HOLIDAY $9,000.00
TROLLEY
$9,000.00
Sub Total $9,000.00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100080 CLERK -TREASURER
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Nancy Heck
Director
Douglas Haney
Corporation Counsel
r lrl y,
ba
a^
Send Invoice To:
Community Relations
1 Civic Square.
°' l
Cannel, IN 46032-
----V-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $9,000.00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100080 CLERK -TREASURER
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Nancy Heck
Director
Douglas Haney
Corporation Counsel