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Meg & Associates, LLC/Comm Rel/40,000/Adl Serv/Event Planning for 2017 City EventsMEG & Associates, LLC Community, Relations Department 2017 Appropriation It's 4359003; 4359300; 4341999; P.O. # 100078; 100079; 4341999 Contract Not To Enced $40,000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES. AGREEMENT ("Agreement") entered into by and between the City of Carmel and MEG & Associates, LLC (the "Vendors), as City Contract dated March 19, 2014.shall amend the terms of the Agreement by- adding the additional services to be provided by Vendor consistent with the Scope of Work attached, hereto and incorporated herein as Exhibit "A". The terms and .conditions of the Agreement shall not otherwise be affected by this: Additional Services. Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL,INDIANA by and through its Board of Public Works and Safety James Brainard, Presiding Officer ate: ^ — z eV Mary Ann urke, M�ofC Z_17�br Date: Lori S.W tso=?_ Date: ATTEST: C7 at?_ Ch tin auI y, clerk- reasur Date: Z<� fXiCaumeuW oLgia t COW S�MM,Cour�ud,rRtWlmsVblMEd'ISa Ammo btEO A huaei+in:0�t doe tr1=1111:37 Mt{ MEG &:ASSOCIATES, LLC By: Authorized S' nature Printbd Name / '-A Title FIDrf IN:.0 -&63 ,5 S Last Four of .SSN if Sole Proprietor:? J Date: Z5, 20/ -7 MFM � Associates Events Promotions - Marketing • Fundralsing 'Soaring tool/ limils for your promotional successl' EXHIBIT A MEG & Associates SCOPE OF SERVICES & RATE SC14EDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING Rate Schedule for 2017 Event Planning Services Scope of Services: 1. When requested, developing sponsorships and partnerships for events. 2.Organizing and facilitating the above events for the City of Carmel 3. Helping with solidifying volunteers and other needs. 4. Helping.with any media or promotional needs. 5. Available; for any additional needs for events. Expenses consist of: A. Printing materials or costs B. Postage C. Flyers,, brochures, any promotional materials D. Operational' expenses or computer expenses (internet) E. Any other miscellaneous. expenses 9875 Lakewood brive East;_ Indianapolis, IN 462$0 / 30.690,7W / MegoMegPromo,com EXHIBIT -L- i s[ 7, 7 7.......,.._...�...... _ ,.Y _.. _ _,.._y�r:..........�.,.,,AM.r..�d,.. <... z ,. ,_ ss�..�.,-....�: Holocaust Ceremony Spring $5,000 Memorial Da ... Frida before Memorial Day weekend $5,000 Carmel on Canvas Three days in Sept. $10,440 . Chinese'Mooncake Festival Fall $5,000 Holiday on the Square Saturday before Thanksgiving$5,000 ,Holiday in the Arts District First Saturday in December $5,000 Santa House Holiday Trolley 'Saturdays in December (max 4 1,000) $4,000 Gin a Bread Scavenger Hunt Throughout December $ 1000 TOTAL $40,000.00 Scope of Services: 1. When requested, developing sponsorships and partnerships for events. 2.Organizing and facilitating the above events for the City of Carmel 3. Helping with solidifying volunteers and other needs. 4. Helping.with any media or promotional needs. 5. Available; for any additional needs for events. Expenses consist of: A. Printing materials or costs B. Postage C. Flyers,, brochures, any promotional materials D. Operational' expenses or computer expenses (internet) E. Any other miscellaneous. expenses 9875 Lakewood brive East;_ Indianapolis, IN 462$0 / 30.690,7W / MegoMegPromo,com EXHIBIT -L- i s[ 7, 7 7.......,.._...�...... _ ,.Y _.. _ _,.._y�r:..........�.,.,,AM.r..�d,.. <... z ,. ,_ ss�..�.,-....�: City ®f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100078 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/18/2017 365626 EVENT PLANNING SERVICES MEG & ASSOCIATES LLC Community Relations VENDOR 9875 LAKEWOOD DR EAST SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 11969 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Account. Each Fund., 101 General Fund Account: 43-590.03 1 Each EVENT PLAN NING:HOLO.CER.;MEM. DAY;CHINESE MOON.; HOL.SQ.;GINBRBRD.SCAV.HUNT Sub Total $21,000.00 Sub Total $21,000.00 $21;000.00 d"ell rS i _ 1 Send Invoice To: ' ; _ :- `� ; , i ? ,,,' ✓ j Community Relations - ,.� Yom, 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $21,000.00 SHIPPING INSTRUCTIONS `SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 L AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 100078 CLERK -TREASURER o f'Car}CERTIFICATE City INDIANA RETAIL TAX EXEMPT NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER Jj Jl JLel FEDERAL EXCISE TAX EXEMPT 100079 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/18/2017 365626 EVENT PLANNING: CARMEL ON CANVAS MEG & ASSOCIATES LLC Community Relations VENDOR 9875 LAKEWOOD DR EAST SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46280 - 1 Civic Square PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 11980 PAYMENT $10,000.00 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Account: 43-593.00 1 Each Fund: 101 General Fund EVENT PLANNING: CARMEL ON CANVAS $10,000.00 $10,000.00 Sub Total $10,000.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 100079 CLERK -TREASURER ' °•,� s. ` _: a° „ '�� rix � _ � � I -I Send Invoice To:h�~' Community Relations I, 1 Civic Square r Carmel, IN 46032- ? '-- ;, 1{--•- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $10,000.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 100079 CLERK -TREASURER City Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER of FEDERAL EXCISE TAX EXEMPT 100080 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Send Invoice To: 365626 EVENT PLANNING: HOLIDAY IN ARTS DISTRICT & HOLIDAY 1/18/2017 TROLLEY MEG & ASSOCIATES LLC Community Relations VENDOR 9875 LAKEWOOD DR EAST SHIP 1 Civic Square PLEASE INVOICE IN DUPLICATE TO Carmel, IN 46032 - INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 11983 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Account: 43-419.99 1 Each Fund: 101 General Fund EVENT PLANNING: HOLIDAY IN ARTS DISTRICT & HOLIDAY $9,000.00 TROLLEY $9,000.00 Sub Total $9,000.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100080 CLERK -TREASURER AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Nancy Heck Director Douglas Haney Corporation Counsel r lrl y, ba a^ Send Invoice To: Community Relations 1 Civic Square. °' l Cannel, IN 46032- ----V- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $9,000.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 100080 CLERK -TREASURER AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Nancy Heck Director Douglas Haney Corporation Counsel