HWC Engineering, Inc/Eng/Adl Serv #4/192,000/Highway Run Drainage ImprovementsHWC Engineering, Inc. 'r� {, �, •.L�;'
Engineering Department - 2017
Appropriation # 2016 5tonn Water Bond Fund P.O. #100125
Contract Not To Exceed $192,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into.
by and between the City of Carmel and HWC Engineering, Inc. (the "Professional"), as City Contract dated Apol.6,
'2016 shall .amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN.WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF -CARMEL, INDIANA
by and through its Board of Public -
Works and Safety
aures Brainard, Presiding Officer
Rte#.. A A
ATTEST;
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Chis ' wle , Cle -Treas rer
Date: 2hi. yt,
1S:MwracuUtufS.si k Cant;'Sw1En nrarlmtiUlMAT Ei S!Wdn ASAB4AX-..7JUM179.13 AMI
HWC Engineering, Inc.
Authorized Signature
ht�J to
Printed Name.
Title
FIDITIN; 3Y- /79030'
Last Four of SSN if Sole Proprietor:
Date: 9---3-17
City of Carmel
Highway Run Drainage
1,14 sw - 0 4
HWC Engineering will provide the following services:
Highway Rain Drainage
Drainage improvements in the vicinity of Highway Run, include the _replacement of three (3) small structures in
conjunction with stream bank stabilization measures. Improvements are assumed to take place entirely within the
existing road right-of-way but include repair to a private drive as well as impacted public roadways on Walter Street
and Walter Court. Storm sewer conveyance improvements are also to accommodate the collection of stormwater
coming from the commercial parcel north of Walter Court. All proposed conveyance improvements are assumed to
be within existing drainage and utility easements or the public right of way.
Survey
Obtain needed survey of project limits. This task includes the following elements:
1. Provide a topographical survey of the existing site conditions, as necessary for development of design
plans. Elements to be identified will be the existing utilities; pavements; buildings, ground contours,
drainage. conditions, and existing right-of-way.
2. Identify affected property owners along the limits of the project and obtain copies.of deed descriptions.
3. Establish abaseline, or route control survey line from which the:project will be developed.
4. Establish a temporary benchmark system.
5. HWC anticipates all work to be within existing City easements or right-of-way. If additional easements
are required, HWC can provide these services to the City of Carmel; however,. the time and effort has
not been included in the current,fee proposal.. A supplement for additional services would be required if
,new easements are required as part of the design and construction of the proposed project.
Utility Coordination
Coordinate with all impacted utilities during project development. Work shall include the following tasks:
1. Identify all impacted utilities within proposed project limits.
2. Request utility locates prior to survey of project.
3. Issue preliminary plans to utilities to confirm locates shown on. plans are correct.
4. Coordinate with all utilities prior to preparation of preliminary plans, to avoid any expensive conflicts.within
expected construction limits.
5. .Invite.all utilities to participate in preliminary field check.
6. Following field check, distribute preliminary construction schedule.
7. Prepare written documentation of required utility relocations.
8. Review utility relocation plans to confirm the plans will work within roadway design.
9. Issue written utility notice to proceed with relocation efforts.
10. Provide each utility copies of final design plans and project schedule at least 30 days prior to letting.
Plan Development
'Prepare Preliminary Field Check plans. (50% complete), including the following items:
1. Plan sheets,, including title sheet, general notes, detail sheets and cross sections
2. Prepare Hydraulic calculations.
3. Preliminarily size storm sewer system, if required.
4. Prepare layout and general plan sheets for small structures, as required.
5. Conduct preliminary field check on site.
Prepare Final Review plans (95% complete),. including the following:
1. Finalize Title sheet
2. Complete plan/profile sheets
3. Prepare structure data table
4. Complete cross, sections
5. Assemble Specifications and Contract Book
6. Apply for necessary Permits: (IDEM 401, IDEM Rule 5, ACOE 404)
a. 401 and 404 permits assumed to be Regional General Permits and not. requiring an individual
permit. If an individual permit is required, permit application and submittal is included .in scope;
however, effort to'provide a mitigation/monitoring plan or locating an offsite mitigation site has
not been included in the submitted fee schedule.
7. Finalize all quantities .f f
ate- a 3^^ ` 8
C8-�z
City of Carmel
Highway Run Drainage
8. Prepare final cost estimate
Once City has reviewed and approved the final review plans, HWC will prepare the final bid documents to be bid as
one project.
Bidding Process
HWC will assist the City in thebidding process, including bid solicitation, bid opening and processing of required
contractual documents. Our scope for the project bidding assumes one bid opening for the project. If no bids are
received for any of the bid lettings, or the City desires to re -bid any portion of the project, a supplement will be
required for this extra work. HWC work elements will consist of the following:
1. Distribute plan and bid documents to contractors and bid/plan agencies.
2. HWC will attend and oversee a pre-bid meeting as well as a public bid opening.
3. Solicit bids from contractors. Work includes bid packet and any necessary addendum distribution as well
as coordination of all bid related documents with the City.
Construction Administration
HWC will assist the City in the construction administration and contractor oversite once a contract has been
awarded to a selected contractor. HWC work elements will consist of the following:
1. Attend initial project kickoff, pre -construction meeting.
2. Provide shop drawing review and approvals.
3. Receive and respond to any RFIs.
Construction Inspection
HWC will provide full time construction observation to monitor the contractor's workmanship and general
compliance with the project plans and specifications.
FEES,CHEDULE
HWC shall provide the each of the services described above for a fee schedule, as follows:
Work element
Fee structure
Fee
1. Survey
Lump Sum
$ 12,000
2. Plans, Specifications & Estimate
Lump Sum
$ 76,000
3. Geotechnical Investigation
Hourly; not to exceed
$ 6,000
4. Utility Coordination
Hourly, not to exceed
$ 8,000
5. Bidding Process
Lump Sum per Bidding
$ 8,500
6. Construction Administration
Hourly, not to exceed
$ 7,500
7. Construction Inspection
Hourly, not to exceed
$ 74,000
SUBTOTAL (Highway
Run Drainage Improvements)
$192,000
SCHEDULE
Upon Notice to Proceed, survey is expected to take 60 days to complete. Plans, Specifications & Estimate to be
completed within 150 days from Notice to Proceed. Project will be bid as soon as permits and any R/W are
obtained and subject to the approval and scheduling of the City.
La gue irT
2 of Z
®jr Carmel
lCity-
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
JjL
FEDERAL EXCISE TAX EXEMPT
100125
! ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL -1997
SHIPPING LABELS ANDANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/31/2017
366795
Project 16 -SW -04; Contract Date 04.15.15
H W C ENGINEERING
City Engineering's Office
VENDOR 601 SOUTH 3RD ST
SHIP 1 Civic Square
TO Carmel, IN 46032-
TERRE HAUTE, IN 47807 -
Kate Lustig
PURCHASEID BLANKET CONTRACT
PAYMENTTERMS FREIGHT
12369
QUANTITY UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund. 0 2016 Storm Water Bond
Account: 94-650.04
1 Each ASA 4 - Highway Run Drainage Improvements
Send Invoice To: ��h'•' Y'
Jill Newport
CrossRoad Engineers, P.C. ,r
3417 Sherman Drive
Beech Grove, IN 46107•
4 a'
G.O./Storm Water Bonds
PLEASE INVOICE IN DUPLICATE
$192,000.00 $192,000.00
Sub Total $192,000.00
DEPARTMENT I ACCOUNT I PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $192,000.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE [SAN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF'AND SUPPLEMENT THERETO. ORDERED BY —
Jeremy Kashman Douglas. Haney
TITLE Director Corporation Counsel
CONTROL NO. 100125 CLERK -TREASURER
c 'u
Send Invoice To: ��h'•' Y'
Jill Newport
CrossRoad Engineers, P.C. ,r
3417 Sherman Drive
Beech Grove, IN 46107•
4 a'
G.O./Storm Water Bonds
PLEASE INVOICE IN DUPLICATE
$192,000.00 $192,000.00
Sub Total $192,000.00
DEPARTMENT I ACCOUNT I PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $192,000.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE [SAN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF'AND SUPPLEMENT THERETO. ORDERED BY —
Jeremy Kashman Douglas. Haney
TITLE Director Corporation Counsel
CONTROL NO. 100125 CLERK -TREASURER