Crossroads Engineers, P.C/Eng/Adl Serv #19/138,500/Foster Estates Drainage ImprovementsCrossRoad Engineers, P.C.
Engineering Department : 2017
Appropriation 11.2016 Storm Water Bond Fund P.O. #10010$
Contract Not To Exceed $138,500.00 -_
ADDITIONAL SERVICES AMENDMENT TO.
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT T.0 THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad. Engineers, P.C. (the "Professional'), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by 'adding `the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit W. The terms
and conditions ,of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: ^�
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mes Br and Presidi fficer
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Mary An urk! J6 `er,_
Date: 6
Lori S. Wate6n, Me ber
Date: a f !I --
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Christi Paul y; Cl rk=Tre surer
Date: +
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CrossRoad Engineers,,RC.
By:
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Authorized Signature
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Printed Name
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Title
FIDITIN:
Last Four df SS//N if Sole Proprietor:
.Date:
January 24, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal .
2016 Drainage Bond - Foster Estates Drainage Improvement Project
Carmel, Indiana
Dear Jeremy:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the above referenced Drainage Improvement Project in the
Foster Estates Subdivision in Carmel, Indiana. This project will involve improvements as
described in our, previously completed drainage report dated December 8, 2016 and will follow
the Option #1 or #IA route as recommended in said report.
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers has already performed some of the survey work, but will now need
to perform the field work and office work necessary to complete the Topographic Survey
for the selected route. Included will be information such as one foot contouring, existing
street elevations, existing sanitary and storm structures, and verification of existing
utilities. This survey will also include all research, office work, and field work necessary
to re-establish the existing Right -of -Way throughout the length of the project.
B. PRELIMINARY PHASE
After the survey is completed, we will prepare a preliminary layout that will identify the
existing site amenities and will identify proposed project features such as the proposed
curb, drainage improvements, etc. Once the layout has been completed, we will meet
with you to discuss and make any necessary adjustments. This plan will then be used to
complete the design of the project.
Mr. Jeremy Kashman, P.E.
City of Carmel
January 24, 2016
Page 1 of /5//p���
C. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
Curbs and any impacted sidewalks, ramps, drives, etc.
Storm structures as necessary
Drainage and grading
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
■ Curb plan and profiles
■ Storm structures & drainage
■ Ditch grading as necessary
■ Erosion control plans
■ Maintenance of Traffic Details
D. REGULATORY SUBMITTALS & BIDDING PHASE
We will prepare the necessary applications for submittal and review and/or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies. This work will also
include the services necessary to facilitate bidding of the project.
E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
Once design is complete, CrossRoad Engineers will perform construction staking,
inspection, and as -built plans if requested by the City of Carmel. This work will include
all office work and field work to complete the construction and final record drawings of
the project. This work will be hourly per Attachment `B" and with an Estimated Fee as
shown in Attachment "A".
Mr. Jeremy Kashman, P.E.
City of Carmel
January 24, 2016
Page 2 of 5
F. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
G. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President
Please signify your acceptance by signing below:
City of Carmel Date
Mr. Jeremy Kashman, P.E.
City of Carmel
January 24, 2016
Page 3 of 5
ATTACHMENT "A"
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A. TOPOGRAPHIC SURVEY (lump sum) $18,500
B. PRELIMINARY PHASE (lump sum) $ 5,000
C. DESIGN & CONSTRUCTION DRAWINGS (lump sum)
• All project except basin designs $35,000
• Basin improvement designs $ 5,000
D. REGULATORY SUBMITTALS & BIDDING PHASE (lump sum)
$15,000
E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS $60,000
(hourly)
TOTAL FEE $ 138,500
(Estimated due to Item E above)
Our total lump sum proposed fee is divided into the above work components for billing
purposes.
Mr. Jeremy Kashman, P.E.
City of Carmel
January 24, 2016
Page 4 of 5
ATTACHMENT "B"
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 150.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
95.00
R/W Buyer
150.00
INSPECTION
Director $ 150.00
Resident Project Representative 115.00
Asst Resident Project Representative 105.00
Project Inspector 95.00
Assistant Project Inspector 75.00
SURVEY
Survey Manager
$ 120.00
Assistant Survey Manager
85.00
Survey Crew —1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2017
Mr. Jeremy Kashman, P.E.
City of Carmel
January 24, 2016
Page 5 of 5
o
�of Camel�
Cty
INDIANA RETAIL TAX EXEMPT
CERTIFICATE' NO. 003120155 002 0
Page 9 of 1
PURCHASE ORDER NUMBER
JjL
FEDERAL EXCISE TAX EXEMPT
100108
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
•t
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/24/2017
068025
Project 17 -SW -02; Contract Date 03.16.16;
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR.. 3417 S SHERMAN DR
SHIP 1 Civic Square
CrossRoad Engineers, P.C.
3417 Sherman Drive
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASEID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
12252
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
QUANTITY
UNIT OF MEASURE"
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. "NUMBER IS MADE A
DESCRIPTION
UNIT PRICE EXTENSION
Department 2200 Fund: 0 2016 Storm Water Bond
Account., 94-650.04
1 Each ASA 19 - Foster Estates Drainage Improvements $138,500.00
Sub Total
$138,500.00
$138,500.00
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945"��
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ..ORDERED BY
Jeremy Kashman
TITLE Director
CONTROL NO. 100108 CLERK -TREASURER
Douglas Haney
Corporation Counsel
�d
•t
oq
Send Invoice To:
}
Jill Newport`
CrossRoad Engineers, P.C.
3417 Sherman Drive
,
Beech Grove, IN 46107
;
G.O./Storm Water Bonds
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $138,500.00
SHIPPING INSTRUCTIONS
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. "NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945"��
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ..ORDERED BY
Jeremy Kashman
TITLE Director
CONTROL NO. 100108 CLERK -TREASURER
Douglas Haney
Corporation Counsel