Crossroads Engineers, P.C./Eng/Adl Serv #20/42,000/Forest Drive Culvert Replacement ProjectC,rossRoad Engineers, P.C.
Engineering Department -.201,7
Appropriation, #,2016 Storm W.atdr Bond Fund RO. #100115
Contract Not To Exceed $42,000.00
ADDITIONAL SERVICES AMENDMENT -To
AGREEMENT FORPROFESSIONAL SERVICES
THIS "'
O
T EEMEN
G
AMENDMENT TO THE ARFOR PROFESSIONAL SERVICES(
. I- _q . . I I . I . . Agreement) entered into
by and betweOn the City of:,Carmel and CrossRoad Engineers, P
C. (the "Professional'), as City Contract dated
March 16, 2016 shall amend, the terms of the Agreement by- adding the additional service s* to be provided by
Professional consistent with.the Scope of Work attached hereto and -incorporated herein as Ex- hibit "A". The terms
andconditionsof the Agrpement shall not otherwise be affected by this Additional Services Amendment and-phall
remain in:full ,force and effect.
IN WITNESS WHEREOF] t h . e, parties hereto have -made and:executed this Amendment
ment as follows:
CITY OF CARMEL; INDIANA:
by and through its BoArd of Public
Works and Safety
ATTEST:
CI_'_.*7nay,Plerk--Yrea user
n
Date: .1116 -7
CrbssRoadEngineers, P.C.
By.
r
Authorized Signature
V te
Printed Name
o
Title
FID/TIN : -'Ii-53
Last Four of SSN;if Sole Proprietor:.
Date:
January 23, 2017
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
Forest Drive Culvert Replacement Project
2016 Stormwater Bond — Small Structure and Culvert Linings
Carmel, Indiana
Dear Jeremy:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with a Drainage Improvement Project on Forest Drive in
Carmel, Indiana. This culvert is located at approximate address 11823 Forest Drive just north of
Eden Place.
From our recent discussions, we understand that the project will involve replacing the existing
culvert. We have based our Fee Proposal on the aforementioned assumptions. The following
Scope of Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also include all research, office work,
and field work necessary to re-establish the existing Right -of -Way and relevant lot lines
and platted drainage easements throughout the length of the project.
B. PRELIMINARY PHASE
After the survey is completed, we will prepare a preliminary layout that will identify the
existing site amenities and will identify proposed project features such as the proposed
culvert, drainage improvements, etc. Once the layout has been completed, we will meet
with you to discuss and make any necessary adjustments. This plan will then be used to
complete the design of the project.
Mr. Jeremy Kashman, P.E.
City of Carmel
January 23, 2017
Page 1 of 4
C. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of.
■ Any impacted curbs, sidewalks, ramps, drives, etc.
■ Culvert replacement and structures as necessary
■ Drainage and grading
■ All required drainage calculations, HY-8 modeling
■ Channel Protection
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
■ Culvert plan and profiles, headwall details, handrails, etc.
■ Storm structures & drainage
■ Grading as necessary
■ Erosion control (SWPPP) plans
D. REGULATORY SUBMITTALS & BIDDING PHASE
We will prepare the necessary applications for submittal and review and/or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies. Permits expected and
included are IDEM and USACE but no DNR permitting or County permitting since this
is not a regulated drain. This work will also include the services necessary to facilitate
bidding of the project.
E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
Once design is complete, CrossRoad Engineers can perform construction staking,
inspection, and as -built plans if requested by the City of Carmel. This work will include
all office work and field work to complete the construction and final record drawings of
the project. This work will be completed on an hourly basis with the amount shown in
Exhibit A representing an estimated amount for this work.
Mr. Jeremy Kashman, P.E.
City of Carmel
January 23, 2017
Page 2 of 4
B?
F. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
G. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President
Please signify your acceptance by signing below:
City of Carmel Date
Mr. Jeremy Kashman, P.E.
City of Carmel
January 23, 2017
Page 3 of 4
F,. m/ `a H i It FE,4j I
ATTACHMENT "A"
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A.
TOPOGRAPHIC SURVEY (lump sum)
$ 5,000
B.
PRELIMINARY PHASE (lump sum)
$ 5,000
C.
DESIGN & CONSTRUCTION DRAWINGS (lump sum)
$ 129000
D.
REGULATORY SUBMITTALS & BIDDING PHASE (lump sum)
$ 5,000
E.
CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
$ 15,000
(hourly)
TOTAL ESTIMATED SUM FEE
(Due to Item E above)
$ 42,000
Our total lump sum proposed fee is divided into the above work components for billing
purposes.
Mr. Jeremy Kashman, P.E.
City of Carmel
January 23, 2017
Page 4 of 4
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CityCarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
100115
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL -1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/26/2017
068025
Project 17 -SW -03; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR_ 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
12317
QUANTITY
UNIT OF MEASURE;
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 - Fund: 0 2016 Storm Water Bond
Account: 94-650.04
1 Each ASA 20 - Forest Drive Culvert Replacement Project
P7 tr
t,
$42,000.00-
Sub
42,000.00Sub Total
$42,000.00
$42,000.00
Send Invoice To:
Jill Newportk,
CrossRoad Engineers, P.C.
3417 Sherman Drive - +
Beech Grove, IN 46107
G.O./storm Water Bonds PLEASE INVOICE. IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $42,000.00
SHIPPING INSTRUCTIONS ' AfP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN,
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D, SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE A90VE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100115 CLERK -TREASURER
Jeremy Kashman
Director
Douglas Haney
Corporation Counsel