Shrewsberry & Associates/Eng/Adl Serv #4/10,100/116th Street and Towne Road Roundabout Landscape ImprovementsShrewsberry &Associates. LLC noZ�G�'";,
Engineering Department - 2017
Appropriation # 2016 COLT Bond Fund P.O. #100173
Contract Not To Exceed $10,100.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Shrewsberry &Associates, LLC (the Trofessionall, as City Contract dated
March 9, 2016 shall amend -the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the -Scope of Work attached hereto and incorporated herein as Exhibit "k. The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
N bi k
James Brainard, Presiding Officer
Mary" A$h Burke, b r
Date:
Lori S. Wats r1, M er f
Date:
ATTEST:
�7
rk-Treas rer
Date: R e_7.
�SYhxwti�i+fSru k Cmnfi SsdEn�neni.y12d2M1re.ntary R &i di . UC ASA * _&,_i ,d znn 2:47 PMI
Shrewsberry &.Associates, LLC
Authorized Signature
Printed Name
It; m c—LOA4
Title
FID/TIN: , S--a1gLg42 D
Last Four of SSN if Sole Proprietor ,
Date: :41 -2Z12 -Dr -1
CHANGE ORDER
PROJECT: Roundabout Landscape ImprovementsAMENDMENT NUMBER #2
at Various Locations
CLIENT: City of Carmel,
The Contract is changed as follows:
DATE: 02/14/2017
CONSULTANT'S PROJECT NO. 16-0076
CONTRACT DATE: April 6th, 2016
CONTRACT FOR: City of Carmel - Roundabout
Landscape Improvements at
Various Locations
One (1) project site is included under this contract amendment:
116th and Towne Road Roundabout - Landscape Improve
Not valid until signed by Client and Consultant
Theoriginal Contract Sum was............................................................................................................................................. $ 45,150
Net change by previously authorized Change Orders................................................................................................... $ 12,100
The Contract Sum prior to this Change Order was...................................................................................................... $ 57,250
The Contract Sum will be increased/decreased
by this Change Order in the amount of........................................................................................................... $ 10,100
The new Contract Sum including this Change Order will be.................................................................................... $ 67,350
The Contract Time will be changed by ( 45 ) days
NOTE: All other provisions of the original contract remain unchanged.
SHREWSBERRY & ASSOCIATES, LLC City of Carmel, Engineering
CONSULTANT CLIENT
7321 Shadeland Station, Suite 160 One Civic Square
Indianapolis, 1N 46256 Carmel. IN 46032
BY BY
Title Title
Date / / Date
S:\Project Files\2016\16-0076\Proposal and Scope\170214-116th8Towne Amendment.doc
f F�" es\
A
b
shrelesherry
so
7321 Shadeland Station
OWNER ❑
Suite 160
CONSULTANT 11
■
Indianapolis, IN 46256
OTHER ❑
317$41-4799
wwwshrewsusa.com
PAX: 317-841-4790shrewsherru
AMENDMENT
CHANGE ORDER
PROJECT: Roundabout Landscape ImprovementsAMENDMENT NUMBER #2
at Various Locations
CLIENT: City of Carmel,
The Contract is changed as follows:
DATE: 02/14/2017
CONSULTANT'S PROJECT NO. 16-0076
CONTRACT DATE: April 6th, 2016
CONTRACT FOR: City of Carmel - Roundabout
Landscape Improvements at
Various Locations
One (1) project site is included under this contract amendment:
116th and Towne Road Roundabout - Landscape Improve
Not valid until signed by Client and Consultant
Theoriginal Contract Sum was............................................................................................................................................. $ 45,150
Net change by previously authorized Change Orders................................................................................................... $ 12,100
The Contract Sum prior to this Change Order was...................................................................................................... $ 57,250
The Contract Sum will be increased/decreased
by this Change Order in the amount of........................................................................................................... $ 10,100
The new Contract Sum including this Change Order will be.................................................................................... $ 67,350
The Contract Time will be changed by ( 45 ) days
NOTE: All other provisions of the original contract remain unchanged.
SHREWSBERRY & ASSOCIATES, LLC City of Carmel, Engineering
CONSULTANT CLIENT
7321 Shadeland Station, Suite 160 One Civic Square
Indianapolis, 1N 46256 Carmel. IN 46032
BY BY
Title Title
Date / / Date
S:\Project Files\2016\16-0076\Proposal and Scope\170214-116th8Towne Amendment.doc
f F�" es\
A
b
shrelesherry
■ Suite 160
■ 7321 Shadeland Station DATE: February 14, 2017
LT
Indianapolis, Indiana 46256 RE: 116th & Towne Road Roundabout Landscape Improvements
(t) 317-841-4799 Amendment
r (f ) 317-841-4790 PROJECT NAME: City of Carmel Roundabouts Landscape
(w) shrewsusa.com Improvements
PROJECT SITE NAME: Various City of Carmel Roundabouts
PROJECT LOCATION: Carmel, Indiana
PROJECT NO. 16-0076
Jeremy Kashman, PE, City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
To ensure a better understanding of Shrewsberry & Associates' ("Shrewsberry") services to the City of Carmel ("Client"),
as requested by you, Shrewsberry is amending our services to the previously authorized City of Carmel Roundabouts
Landscape Improvements project to include the roundabout at 106th and Towne Road.
SCOPE OF SERVICES: The Scope of Services is as described in the attached Schedule A — Scope of Services. The services
identified are in addition to those noted in the agreement. This Scope of Services assumes the schedule, bidding and
construction of this roundabout will be concurrent with the other roundabouts as part of a single unified construction
contract. Additionally, this Scope of Services assumes the landscape design for the previously bid roundabouts, included
in this agreement, are acceptable for this supplement
TERMS: Terms for this Amendment are consistent with the Agreement authorized on April 6, 2016, including payment
terms and invoicing procedures. Adjustments to Compensation and Schedule are as indicated on the attached
Amendment Change Order.
ADDITIONAL SERVICES: Services resulting from significant changes in the scope, extent or character of the portion of the
Project designed or specified by Shrewsberry or its design requirements including, but not limited to, changes in size,
complexity, client's schedule, character of construction or method of financing; and revising previously accepted studies,
reports, drawings, specifications or contract documents when such revisions are required by changes in laws, rules,
regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports, drawings,
specifications or contract documents, unforeseen conditions or are due to any other causes beyond Shrewsberry's
control. Change in Services shall entitle Shrewsberry to an adjustment in compensation. Shrewsberry shall notify the
Client of these changes prior to providing such services.
SHREWSBERRY & ASSOCIATES, LLC
Nola Albrecht, RLA, Director,
Landscape Architecture Department
February 14, 2017
Scope of Services
TASK I: PRELIMINARY DESIGN
The first step in this process will be a site visit and photographic documentation of existing conditions for this
roundabout at 116th and Towne Road. The City of Carmel will provide base design information accurately
reflecting the proposed design of the roundabout in electronic AutoCadd design information, to initiate
landscape architecture design activities.
Preliminary Design activities and deliverables will consist of the following:
• Site visit and photography.
• Base map preparation.
• Preliminary design preparation, including layout and landscape design.
• Preliminary design submission for review and comment.
• Preliminary design refinement based on approved preliminary design.
TASK II: FINAL DESIGN THROUGH CONSTRUCTION PHASE SERVICES
Activities and deliverables associated with the roundabout at 116th and Towne Road will be consistent with the
previously approved roundabout landscape design included in the Base Agreement and will consist of the
following:
• Final layout and landscape design.
• Contractor coordination for proposal pricing and preparation.
• Additional construction phase submittal review and site visits.
ASSUMPTIONS
• The City will provide available plans, studies, surveys or as -built drawings of the site in AutoCAD format
for use as the base for plan development.
• Roundabout design provided by separate consultants can be relied on for the landscape architecture
design.
• Extensions or evaluation of existing utilities beyond the site are not included in this scope of work.
• Roundabout landscape improvements will be constructed as an amendment to the previously approved
Smock Fansler Company construction agreement.
• Preparation of technical specifications.
• Preparation of construction cost estimates.
FEE COMPENSATION
Shrewsberry is prepared to immediately begin the preliminary landscape design for this roundabout following
Notice to Proceed from the Client. Shrewsberry will submit Concept Development deliverables for review and
approval 2 weeks following Notice to Proceed and receipt of base mapping information from the Client. Four
weeks following approval of the preliminary landscape design Shrewsberry will provide completed construction
documents for soliciting construction pricing. Proposed fee compensation for the roundabout landscape design
at 116th and Towne Road is included in the attached Amendment Change Order. X.
�'X I, f l
3 07p3
S:\Project Files\2016\16-0076\Proposal and Scope\170214 116th & Towne scope.doc
City 0fCcid }��}'j�'j� a I'
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
(�,Jj- JL JLJl Jl
FEDERAL EXCISE TAX EXEMPT
100173
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AM
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
VOUCHER, DELIVERY MEMO, PACKING SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
2/15/2017
370383
Project 16 -ENG -13; Contract Date 03.09.16
SHREWSBERRY
City Engineering's Office
VENDOR 7321 SHADELAND STATION, STE 160
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46256 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
12838'
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Fund.0
Account., 94-650.04
1 Each
COIT Bond Fund
ASA 4 -116th Street and Towne Road Roundabout $10,100.00 $10,100.00
Landscape Improvements
Sub Total $10,100.00
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT
PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $10,100.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. 'NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVITATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100173 CLERK -TREASURER
Jeremy Kashman
Director
Douglas Haney
Corporation Counsel