Indy Trolley, LLC/Comm Rel/Adl Serv #1/12,147.50/Transport People Through the Carmel Arts & Design District and City Center Area on Various OccasionsIndy Trolley, LLC
Community Relations - 2017
Appropriation # 43-593.00, P.O. #100152
Contract Not To Exceed $12,147.50
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and Indy Trolley, LLC (the "Vendoe), as City Contract dated December 16, 2015
shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full -force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brain r , Pr si i'hg Officer
ate:
Mary An urke, Mem�aer
Date: 37./,,s -
Lod
/i ,s -
Lori S.
Date:
ATTEST:
Clerk yeas rer
Date: j
ISrbova4Wefsm R ca bsvdca=ontry. Brhka.winaaYmwiy. ucAsu=2n6/A17 t224PAQ
Indy Trolley, LLC
By:
Qa.tt. dav/
Auth ' ed Signature
jflC_6C &k PL V:?, �
Printed Name
Title
FID/1"IN:
Last Four of SSN if Sole Proprietor:
Date: Do'c'k Sr aoa
EXHIBIT A
The San Francisco Trolley will transport people in the City of Carmel through the Carmel Arts
& Design District and City Center area to tour the beautiful Holiday lights, decorations and
experience the festive Holiday shopping attractions.
A. February 11 (Gallery Walk) — contract 5 - 9:30 pm
a. 2/11/2017 Trolley #1 4.5 hours $1,106.25
B. July 15 (Art of Wine) — contract 5 -10:30 pm
a. 7/15/2017 Trolley #1 5.5 hours $1,312.75
C. December 2 — contract 2 — 9:30 pm
a. 12/2/2017 Trolley #1 7.5 hours $1,725.75
b. 12/2/2017 Trolley #2 6.5 hours' $1619.25
D. December 9 — contract 2 - 9:30 pm
a. 12/9/2017 Trolley #1 7.5 hours $1,725.75
E. December 16 — 2 trolleys
1. Trolley contract 2 - 9:30 pm
2. Trolley contract 5 - 9:30 pm Intended for Holiday PorchFest route.
a. 12/16/2017 Trolley #1 & #2 12 hours $2,932.00
F. December 23 — contract 2-9:30 pm
a. 12/23/2017 Trolley #1 7.5 hours $1,725.75
Total Due
$12,147.50
Conditions for all IndyTrolley, LLC engagements for transportation services:
The Parties agree that IndyTrolley will not be responsible for or liable for limiting service for
`acts of god', weather that endangers safety, mechanical failures, beyond the value of the
services rendered or total payments tendered. Where and when a secondary fleet Trolley can
be put into service all reasonable efforts will be put forth by each party to continue service.
Services outside of the Indianapolis area may carry other/additional fees.
Client cancellations: All funds tendered for deposit or payment of anticipated services are 50%
refundable once received up to the 61s. day prior to the service event date of IndyTrolley. On
the 60th - 0 day of the service event date no refunds will be refunded/owed for cancellations to
the reserving client. IndyTrolley secondary policy is: if IndyTrolley can re -book the full
amounts on the same dates and times of service booked, 100% of those funds will be refunded.
IndyTrolley reserves the right to book in front of and behind the itinerary times reserved in the
books of IndyTrolley for the reserving client. We recommend that you research your times of
need and have your itinerary well in hand when making your reservation and deposit. If there
is open some Trolley time in front and behind the client's reservation surely extension of times
will be provided on a pay for time basis. If the reserving client causes on the Day of Service "in -
progress services and/or times of service on the day of service" to be extended they agree to
payment on the rates established for that period by IndyTrolley.
IndyTrolley has a driver comp fee of $100 for any services after midnight. All other rates apply
to the reservation. Any reservations that exceed their allotted scheduled time agree to pay the
additional used time charges. Any bookings that exceed the current year will have a revised
service and rate schedule published In the last two weeks of each December service year.
No "glass" containers, or Styrofoam coolers permitted on -board. Adult beverages are
permitted provided the reserving party contends all passengers are at least 21 years old, and
removes all refuge, and personal belongings are removed by the reserving party. Any sickness
on -board requiring clean-up carries a reserving party fee of $225.00.
When the reserving party submits a deposit reservation check the parties both agree to the
above IndyTrolley conditions.
Responsible person/payee signature: Date: _
Responsible person -print name: / City of Carmel
Event Dates: 2/11/2017,7/15/2017, IV2/2017,12/9/2017,12/16/2017 & 12/23/2017
End
EXHfBET
84 2o�L
vINDIANA
� Ca���
Cty,
RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER.
Jl
FEDERAL EXCISE TAX_ EXEMPT
1001-52.
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL,- INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NW
VENDOR NO.
DESCRIPTION'
2/6/2017
Send Invoice To:
370161
Events 2/11, 7/16,12/2,.12/9,12116 and 12/23 as described in
scope of Svc
INDYTROLLEY LLC
Community Relations
VENDOR 135 EDGEWATER DRIVE.
SHIP 1 Civic Square
- Carmel IN 46032=
TO Carmel, IN 46032-
NOBLESVILLE, IN 46062 =
PLEASE
PLEASE INVOICE IN DUPLICATE
PURCHASE ID
"BLANKET
CONTRACT
PAYMENT $12,147.50
PAYMENTTERMS
FREIGHT
12588
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS.THE PROPER.SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION -SUFFICIENT TO PAY FOR THE ABOVE ORDER.
QUANTITY
--UNIT OF MEASURE
99, ACTS 1945 Svc/
DESCRIPTION
UNIT PRICE EXTENSION
Department: -1203 Fund: 101. General Fund
Account: 43-593.00
1 Each - Events 2111, 1/15,1212,1219, 12/16 and 12/23 as described in $12,.147.50
scope of services
Sub Total
$12,147.50
$12,147.50
ar
Send Invoice To:
Community Relations
1 Civic Square.:
- Carmel IN 46032=
-'Y-� .LL -
PLEASE
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
-.ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $12,147.50
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE_ A
'SHIP PREPAID.
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS.THE PROPER.SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION -SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
`THIS
ORDER ISSUED IN COMPLIANCE WITH CHAPTER
99, ACTS 1945 Svc/
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck Douglas.Haney
TITLE Director Corporation Counsel
CONTROL NO. 100152
CLERK -TREASURER