CHA Consulting/Eng/Adl Serv #4/120,350/96th Street at Keystone Parkway – Additional DesignCHA Consulting, Inc.
Engineering Department = 2017
Appropriation # 2016 COIT Bond Fund; P.O. #100264
Contract Not To Exceed $120,350.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of.Carmel and CHA Consulting, Inc. (the "Professional'), as City Contract dated February
17, 2016 shall amend the terms of the Agreement by adding the additional services to be.provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CHA Consulting, Inc.
by and through its Board of Public
Works and Safety
4e�:,,
d, Presiding Offic
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Date:
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Date:
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jS;rmt-t,1tdS.r<k Gn d.Sm1F. $1n,,dgQ017Y"ACm.hiq. Inc.ASA UA—VJ7/2017 I33011
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Authorized Signature
1 J/lu,AAV S i t
Printed Name
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Title
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;Last Four of SSN if Sole Proprietor:
Date: 3117- / 11
Scope:
— EXHIBIT "A"
The Professional shall provide the following additional services during Calendar Year 2017:
1. Additional Roadway Design required to redesign grading and drainage to further reduce the project
footprint as discussed during the meeting on 9/26/16. The final grading and right of way lines to
reduce the project footprint were finalized on 10/17/16. The estimated fee for this work is $26,200,
and accepted by the City on 3/6/17. This includes the following updates:
• Plat No. 1
• Plan & Profile Mainline, Keystone Pkwy
• Plan & Profile, 96th Street
• Construction Details, Keystone Pkwy
• Construction Details, 96th Street
• Cross Sections
• Erosion Control Plans
• Quantities and Cost Estimate
• QA/QC
2. -Additional Roadway Design required to reduce full depth pavement area by updating the design to
use milling and resurfacing of existing Keystone Pkwy, north of 98th Street to reduce project
construction cost. This redesign was submitted with Stage 3 plans on 12/16/16 and includes a
- -- - - reduction of 5;070 SYS of full depth pavement. --The original estimated fee for this work was $20,900.- -
A reduced fee of $15,000 was presented to account for rework included in the original contract due
to the size and complexity of the project, and accepted by the City on 3/13/17. This includes the
following updates:
• Typical Cross Sections
• MOT Details
• Plan & Profile Mainline, Keystone Pkwy
• Construction Details, Keystone Pkwy
• Cross Sections
• Quantities and Cost Estimate
• QA/QC
3. New ADA sidewalk ramp standards have been implemented across all projects within public rights
of way per the latest release of the PROWAG on 3/21/16. These guidelines were implemented after
the original contract was signed. As a result of the updated guidance materials, we were required
to add ramp detail sheets with the road plans to clearly detail the constructability of each ramp with
cross slopes and elevations. The original estimated fee for this work was $11,500. A reduced fee of
$5,750 was presented since the City doesn't require the same level of detail required by INDOT, and
accepted by the City on 3/13/17. This effort required the modification/addition of 35 ramps details
being added to the project including:
• Ramp Details (35)
• QA/QC
4. During the citywide project meeting on 1/4/17, the Letting for this project was moved from March
15, 2017 to June 21, 2017. As a result of the deferral of the Letting date, CHA's involvement will
continue for an additional 3 months to support the city to address any design requests during right
"EXHIBIT - •
/efZ
Schedule:
Fee:
of way negotiations. The original estimated fee for this work was $31,000. A reduced fee of $15,500
was presented to account for rework included in the original contract due to the size and complexity
of the project, and accepted by the City on 3/13/17. This includes the following updates:
• Typical Cross Sections
• MOT Details
• Plan & Profile Mainline, Keystone Pkwy
• Construction Details, Keystone Pkwy
• Cross Sections
• Quantities and Cost Estimate
• QA/QC
5. Additional Utility Coordination required to extend design services from March 15, 2017 to June 21,
2017. The original estimated fee. for this work was $40,000. A reduced fee of $32,900 was
presented, and accepted by the City on 3/13/17. - The reduced fee includes the following:
• Reduced future meetings to 3 one-on-one meetings with individual utilities.
• Meetings will be held with Jon Korff and a lower level engineer for note taking.
• Removed easement location review.
• Adjusted for work that has been completed since supplement was submitted.
6. Additional design effort to perform design changes requested by Utilities outlined in the email on
February 24, 2017. The estimated fee for this work is $25,000, and accepted by the City on 3/6/17.
This includes the following updates:
• Underground Detention and Calculations
• Plan & Profile Mainline, Keystone Pkwy - -- —
• Construction Details, Keystone Pkwy
• MSE Wall Details
• Structure Data Tables and Calculations
• Cross Sections
• Quantities and Cost Estimate
• QA/QC
The work set out in "Exhibit A" of this Additional Services Amendment #4 shall be performed by Professional
during Calendar Year 2017.
The following adjustment shall be made to the fee for the relevant services.
ASA #4 Total $120,350.00
°DCHIBIT A
Z &F"
Base
Revised
Task
Description
Type
Agreement +
ASA #4
Total
ASA #3
Section 105
Roadway and Traffic Design
LSUM
$272,600.00
$87,450.00
$360,050.00
Section 110
Utility Coordination (United Consulting)
Hourly NTE
$62,800.00
$32,900.00
$95,700.00
ASA #4 Total $120,350.00
°DCHIBIT A
Z &F"
Ci,3ty�fCarm��
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 9 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
100264
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
FORM APPROVED BY -STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
3/14/2017
368938
Project 16 -ENG -05; Contract Date 02.17.16
C H A CONSULTING
City Engineering's Office
VENDOR. 300 SOUTH MERIDIAN
SHIP 1 Civic Square
UNION STATION
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46225 -
Kate Lustig
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
13626
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 . Fund:O
Account: 94-650.04
1 Each
Send Invoice To:
COIT Bond Fund
ASA 4 - 96th Street at Keystone Parkway - Additional Design $120,350.00 $120,350.00
Sub Total $120,350.00
Skip Tennancour
American Structurepoint, Inc. - -
0
8425 Wicklow Way f
Brownsburg, IN 46112 r Mf
2016 COIT Bond
PLEASE INVOICE, IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $120,350.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND. VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
CONTROL N0. 100264 CLERK -TREASURER