CHA Consulting/Eng/Adl Serv #5/359,300/96th Street Roundabouts – Delegates Row, Gray Road, Hazel Dell – Construction InspectionCHA Constilting, Inc. ? r
Engineering Department - 2017 f '-j
Appropriation # 2016 General Obligation Bonds; P.O. #100268
Contract Not To Exceed $359,300.00 ' }
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CHA Consulting, Inc, (the "Professional"), as City Contract dated February
17, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect:
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows;
CITY OF CARMEL, INDIANA CHA Consulting, Inc.
by and through its Board of Public
Works and Safety
By. By: -
flames Brainard Presiding Officer Authorized Signature °
Date: `
Printed Name
Mary A94 Burke, Me er -
Date: mss'17 TkSkko"t
Title
Lori S.
Date:
Pauley,
Date:
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FID/TIN: I(,- Q L- 2-59
Last Four of SSN if Sole Proprietor:
Date:' Z U t 0.
3/13/2017
Exhibit "A"
96th Street Roundabouts Construction Inspection
(At Delegates Row, Gray Road, and Hazel Dell Parkway)
Scope of Services
SERVICES TO BE FURNISHED BY CONSULTANT:
In fulfillment of this Contract, the CONSULTANT shall comply with the requirements of the
appropriate regulations and requirements of the OWNER.
The CONSULTANT shall be responsible for performing the following activities:
A. Engineering Personnel
For the fulfillment of all services outlined in Section B below, the CONSULTANT will provide
one (1) Resident Project Representative, and Inspectors and clerical and secretarial
personnel as required for a period of time necessary to complete the construction project and
final construction report.
The qualifications and experiences of personnel provided by the CONSULTANT are subject
to approval by the OWNER and no personnel will be assigned to the project until OWNER
approval is obtained.
The Resident Project Representative will take directions from and report to the OWNER on
all matters concerning contract compliance and administration.
The Resident Project Representative will coordinate project activities with the OWNER's
Project Coordinator/on-site construction inspector.
B. Description of Services: The CONSULTANT shall perform all Construction Inspection
services required to receive all approvals at the completion of the project from the OWNER.
This work includes but is not limited to the following activities:
1. Construction Schedule: Review the construction schedule prepared by the
Contractor for compliance with the Contract, and give to the OWNER detailed
documentation concerning its acceptability.
2. Conferences: Attend and set-up, prepare the agenda, and chair the pre -construction
conferences as directedby the OWNER, arrange a schedule of progress meetings, and
such other job conferences as required for the timely and acceptable conduct of the
job, and submit such schedules prepared, to the OWNER for notification to those who
are expected to attend. Record for the OWNER, as directed, minutes of such
meetings. The CONSULTANT shall be available for conferences as requested by the
OWNER to review working details of the project. The OWNER may review and
inspect the activities whenever desired during the life of the Agreement.
3. Liaison: Serve as the OWNER's liaison with the Contractor, working principally
through the Contractor's field superintendent or such other person in authority as
designated by the Contractor. Acting in liaison capacity, the Resident Project
Representative shall be thoroughly familiar with the plans and specifications
applicable to the project to ensure that all provisions therein are complied with. Any
deviation observed shall be reported to the OWNER by the fulltime Resident Project
Representative.
Page 1 of 5 Exhibit "A"
3/13/2017
4. Cooperate with the OWNER in dealing with the other agencieshaving jurisdiction
over the project.
5. Assist the OWNER in obtaining from the Contractor a list of his proposed suppliers
and sub -contractors.
6. Assist the OWNER in obtaining from the Contractor additional details or information
when needed at the job site for proper execution of work.
7. Equipment — Furnish all equipment necessary to sample and test materials in
accordance with the OWNER's procedures.
8. Samples — Obtain field samples of materials delivered to the site as required by the
OWNER and deliver such samples to the.OWNER's laboratory office.
g: Shop Drawings:
a. Receive shop drawings and falsework drawings. Check for completeness and
then forward to OWNER personnel for approval.
b. Review approved shop and falsework drawings, specifications and other
submissions, record receipt of this data, maintain a file of all drawings and
submissions, and check construction for compliance in accordance with the
Contract Documents.
c. Alert the Contractor's field superintendent when it is observed that materials or
equipment are being or about to be used or installed before approval of shop
drawings or samples, where such are required, and advise the OWNER when he
believes it is necessary to disapprove work as failing to conform to the Contract
Documents.
10. Review of Work. Inspection and Tests:
a. Conduct on-site inspections for the OWNER of the work in progress as a basis for
determining that the project is proceeding in accordance with the Contract
Documents. -- --
b. Provide on-site acceptance testing of materials in the manner and extent
prescribed by the latest edition of the OWNER's Construction Manual and in
accordance -with current accepted practices.
c. Accompany visiting inspectors, representing Local Agencies having jurisdiction
over the project, and report details of such inspection to the OWNER.
d. Verify that required testing has been accomplished.
11. Modification: Consider and evaluate the Contractor's suggestions for modifications
in drawings and/or specifications and report them with recommendations to the
OWNER
12. Records:
a. Prepare and maintain at the job site orderly files of correspondence, reports of
job conferences, shop drawings and other submissions, reproductions of original
Contract Documents, including all addenda, change orders and additional
drawings subsequent to the award of the Contract, progress reports and other
project related documents.
b. Keep a diary or log book, recording hours on the job site, weather conditions, list
of visiting officials, decisions, general observations, and specific observations
with regard to test procedures. Upon request furnish copies of such a diary or log
book to the OWNER.
c. Maintain for the OWNER, a record of names, addresses and telephone numbers
of all sub -contractors and major material suppliers.
d. Maintain a set of drawings on which authorized changes are noted, and deliver to
the OWNER upon request, but in any event at the completion of the project.
e. Prepare the Final Construction Record and Final Estimate as required by the
OWNER.
Page 2 of 5 Exhibit "A"
3/13/2017
13. Reports: Furnish to the OWNER at periodic intervals, as required, progress reports
of the project, including the Contractor's compliance with the approved construction
schedule.
14. Progress Estimates: Review the Contractor's progress estimates for monthly partial
payments to the Contractor and deliver to the OWNER for review and processing.
The payments -to the Contractor will be based on estimates of the value of work
performed and materials complete in place in accordance with the contract.
15. Project Responsibility: The Resident Project Representative will be responsible for
the documentation of pay quantities and estimates, and the maintenance of
appropriate records related to the construction of this project.
16. Work Schedule and Suspension: The CONSULTANT'S crew will be required to
regulate their work week to conform to the Contractor's hours in accordance with the
directions of the OWNER If work on the construction project is suspended and all
matters concerning contract compliance and administration are complete, the
services of the CONSULTANT may also be suspended without cost to the project.
17. Contract Administration: The CONSULTANT will administer the contract in
accordance with OWNER's procedures.
18. Conflict of Interest: The CONSULTANT acknowledges and agrees that the
CONSULTANT; a firm associated with the CONSULTANT or an individual associated
with the CONSULTANT cannot accept or perform any work (including but not
limited to construction engineering, production staking, falsework drawings, shop
drawings) for the Contractor, material supplier of the Contractor or for any. of the
Contractor's subcontractors on this project. For purposes of this section a firm is
associated with the CONSULTANT if the firm and CONSULTANT have a common
director, common officer or a common owner. For purposes of this section an
individual is associated with the CONSULTANT if the -individual is an employee of
the CONSULTANT or an employee of a firm associated with the CONSULTANT.
For purposes of this section the following definitions shall be used:
Director — Any member of the board of directors of a corporation.
Officer — The president, secretary, treasurer, or such other officers as may be
prescribed by the corporation's bylaws.
Owner — a sole proprietor, any partner in a partnership, or any shareholder of a
corporation.
INFORMATION AND SERVICES TO BE FURNISHED BY THE OWNER:
The OWNER shall furnish the CONSULTANT with the following:
1. OWNER shall designate an employee as Project Coordinator to coordinate activities
between the CONSULTANT and the OWNER.
2. Assistance to the CONSULTANT by placing at his disposal all available information
pertinent to the project.
Page 3 of 5 Exhibit "A"
3/13/2017
SCHEDULE
A. No work under this Contract shall be performed by the CONSULTANT until the
CONSULTANT receives a written notice to proceed from the OWNER. The CONSULTANT
will be prepared to begin the work under this Agreement within five (5) days after a letter
of notification to proceed is received from the OWNER.
B. The CONSULTANT shall complete and deliver the final construction record and final
estimate to the OWNER within forty-five (4.$) calendar days after the Contractor's last day
of work.
COMPENSATION
A. Payment Amount
1. The CONSULTANT shall receive as payment for the work performed under this
Agreement the total fee not to exceed $33 ,wioo.00, unless a modification of the
Agreement is approved in writing by the Owner.
16 -ENG -33 96th Street and Delegates Row $119,800.00
16 -ENG -34 96th Street and Gray Road $ii9,800.00
16 -ENG -_,is A6th Street and Hazel Dell Parkway $119L700.00
Total $359300.00__
2.
3•
The CONSULTANT will be paid for the work performed under this Agreement in
accordance with the following schedule:
Classification
Administrative Assistant
Asst. Engineer I
Engineer II
Asst. Project Engineer III
Project Engineer IV
Sr. Engineer V
Sr. Project Mgr.
Principal Engineer VI
Eng. Designer/Tech/CADD
Sr. Eng. Designer/Tech
Principal Eng. Design/Tech
Inspector I
Sr. Inspector I
Chief Inspector I
Resident Engineer I
For those services performed by the CONSULTANT,
reimbursed the direct non -salary costs (the actual
Page 4 of 5
2017 Rate
$84.44
$67.85
$73.69
$88.62
$104.38
$135.18.
$177.76
$183.17
$60.96
$81.40
$104.12
$86.24
$97.20
$105.20
$107.66
the CONSULTANT will be
osts of such out-of-pocket
Exhibit "A"
3/13/2017
expenses directly attributable to the Contract such as fares, long distance calls,
mileage, equipment rentals, reproductions, etcetera) as approved by the OWNER.
The direct non -salary costs for travel and mileage reimbursement shall not exceed
the limitations on travel expenses set out in the current State of Indiana policy on
travel reimbursement.
4. For those services performed by other than the CONSULTANT, the CONSULTANT
will be reimbursed for the.actual invoice for the services performed by other than
the CONSULTANT, provided that each such invoice shall be subject to approval as
reasonable by the OWNER prior to any reimbursement thereof.
5. The CONSULTANT shall submit monthly timesheets for each employee working
on the Contract to the OWNER. Hours worked by the employee shall be recorded
to the nearest 0.25 hour.
6. The CONSULTANT shall not bill for overtime premium for any individual until
forty hours have been worked on the Contract for the week by that individual.
Holiday hours not worked on the Contract do not apply to the forty hour weekly
total.
B. Method of payment
1. The CONSULTANT may submit a maximum of one invoice voucher per calendar
month for work covered under this Contract. The invoice vouchers shall be
_ submitted to the OWNER.
2. The invoice vouchers shall represent the value, to the OWNER, of the partially
completed work as of the date of the invoice voucher. When submitting an invoice,
the CONSULTANT shall furnish a copy of records showing the individuals who
worked on the Contract during the month, their classification, the number of hours
worked since the last invoice voucher was submitted, and the hourly rate.
3. If the OWNER does not agree with the amount claimed by the CONSULTANT on
an invoice voucher, the OWNER will send the CONSULTANT a letter by regular
mail and list the differences between actual and claimed progress. The letter will
be sent to the CONSULTANTS' address on page 1 of this Contract or the
CONSULTANTS', last known address.
4. If , prior to the satisfactory completion of the services under this Contract, the total
of the costs incurred by the CONSULTANT is within ten percent (io%) of the
maximum amount payable, the CONSULTANT shall notify the OWNER and the
status will be evaluated.
5. The CONSULTANT shall submit to the OWNER a list of personnel, along with job
classification and salary, the firm is planning to use on work covered by this
Contract. No additions in personnel or changes in personnel salaries shall be
effective for purpose of this Contract until approved by the OWNER.
Page 5 of 5 Exhibit "A"
�'j� �}�JLe��
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jl
FEDERAL EXCISE TAX EXEMPT
100268
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL -1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
3/14/2017
;
368938
Projects 16 -ENG -33,16 -ENG -34,16 -ENG -.35; Contract Date
02.17.16
C H A CONSULTING
City Engineering's Office
VENDOR. 300 SOUTH MERIDIAN
SHIP 1 Civic Square
UNION STATION
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46225 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
13632
QUANTITY
UNIT OF MEASURE;
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Fund.0
Account: 94-650.04
1 Each
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
General Obligation Bond
ASA 5 - 96th Street and Delegates Row, Gray Road, Hazel
Dell - Construction Inspection
� sa
G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE
$359,300.00 $359,300.00
Sub Total $3593306.00
DEPARTMENT I ACCOUNT
PROJECT i PROJECTACCOUNT AMOUNT
PAYMENT $359,300.00
SHIPPING INSTRUCTIONS
' AN VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
-17
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
Y
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
;
� sa
G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE
$359,300.00 $359,300.00
Sub Total $3593306.00
DEPARTMENT I ACCOUNT
PROJECT i PROJECTACCOUNT AMOUNT
PAYMENT $359,300.00
SHIPPING INSTRUCTIONS
' AN VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945-- C
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
CONTROL N0. 100268 CLERK -TREASURER