United Consulting Engineers/Eng/Adl Serv #8/424,700/Range Line Road from 136th Street to US 31 – Construction InspectionUnited Consulting Engineers,.Inc.
Engineering Department.- 2017
Appropriation # COIT Bond Fund P.O. #100238
Contract Not. Ta Exceed $424,700.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and United Consulting Engineers, Inc. (the "Professional'), as City Contract dated
June 1, 2016 shall amend the terms..of the Agreement by adding the additional services to be provided by
Professional consistent with<the Scope of Work attached hereto and incorporated herein as Exhibit W. The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full "force and effect.
IN WITNESS WHEREOF,'the parties hereto have -made and executed -this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through. its Board of Public
Works and Safety
By:
/w4l_
James Brainar , Pr siding Of ' er
D te: "
Ma Ann" rke;r-1.
mbe
Date:
Lori S.
,Date:
IS.Wantra Uyd.s— & IUA. S�'s1r.fi-4,gC017 JWTM CmwhkcASA 10.:5A.\II
United Consulting Engineers, Inc.
FID)TIN: 35. 110. 45
Last Four of SSN if Sole Proprietor:
Date: Mw 20l
--ansultinq,..
Services by Consultant
The CONSULTANT shall be responsible for performing the following activities:
A. PERSONNEL
1. The CONSULTANT shall provide one full-time Resident Project Representative
(Construction Manager I), and Inspectors (Construction Manager II) as required, to
serve as the CLIENT'S liaison with the Contractor working principally through the
Contractor's Superintendent or such other person in authority as designated by the
Contractor. The Resident Project Representative shall be familiar with the Contract
plans and specifications in order to monitor the work. Deviations observed by the
CONSULTANT shall be reported to the CLIENT. Recommendations to achieve
compliance shall also be reported to the CLIENT.
a. Full time inspection is anticipated from May 4, 2017 through December 2,
2017.
b. Six additional weeks will be required to complete a final construction
record for the project.
A. DESCRIPTION OF SERVICES
1. Review the Contractor's construction schedule and provide the CLIENT with
documentation concerning acceptability.
2. Review Contract documents, verify existing site conditions, attend any pre -
construction conferences, organize.progress meetings, and any other job conferences
as required and provide a written record of the meeting minutes.
3. Serve as the project liaison by working principally through the Contractor's field
Superintendent or other designated authority. Any deviation from the plans or
specifications will be reported to the appropriate CLIENT representative.
4. Obtain from the Contactor a list of proposed suppliers and sub -contractors and obtain
sufficient information for the proper execution of work.
5. Review all necessary test samples and test materials taken by the Contractor's testing
personnel are in accordance with the frequency of sampling requirements.
6. Verify that appropriate field samples of materials as required are delivered to the
Contractor's appropriate laboratory or testing facility.
7. Shop and Falsework Drawings:
a. Document submittals and check for completeness, then forward to the proper
personnel for review and approval. Forward approved documents and maintain
copies within the contract file.
"EXHIBIT
I o 1
b. Check construction for compliance with the approved drawings and specifications
and alert the Contractor of materials or equipment which are not approved for
their intended use. Advise the CLIENT when submissions will not be approved or
when it is necessary to disapprove work.
8. Review of Work, Inspection and Tests:
a. Conduct on-site inspections of the work for conformance with plans and
specifications
b. Review the necessary testing of materials as prescribed by the frequency of
testing manual.
c. Accompany authorized visitors to the project and provide a detailed report of the
site visits.
9. Collaborate with the Engineer of Record with suggestions for modifications to the
project drawings and/or specifications.
10. Records:
a. Prepare and maintain at the jobsite orderly files of all relevant project
documentation including a diary recording all pertinent project information.
b. Maintain a set of record as -built drawings and prepare the appropriate information
necessary to complete a Final Construction Record.
11. Furnish as required, all reports associated with the execution of the project work.
12. Prepare and submit for processing, periodic progress estimates related to payment
with the Contactor.
13.The CONSULTANT representatives will regulate their work week to generally conform
to the Contractor's hours.
14. The Contractor shall be responsible for all safety on the project in accordance with
INDOT Standard Specification 103.07. The CONSULTANT shall not be responsible for
supervising, directing or controlling the work of the Contractor or their sub-
contractors.
15.The CONSULTANT acknowledges and agrees that any firm or individual associated
with the CONSULTANT cannot accept or perform any work for the Contractor,
material suppliers or subcontractors on this project.
16. Changes to the project:
a. Review the claim and compare with all approved contract documents
b. Determine the validity of the claim
c. Determine the work elements and costs associated with the claim
d. Review all supporting documentation necessary to perform the changes
e. Determine cost and schedule impacts and method of payment
f. Determine impacts of change to project funding limitations
g. Submit to CLIENT Representative and Designer of Record
h. Receive documented approval from CLIENT, and Designer of Record
i. Process approved Change Order through CLIENT
j. Any approved changes to the project that impact the total project cost or extend
the project schedule shall be considered a substantial change to the scope of
work.
"FY,HIBF
24�
Proiect Scope Summary — City of Carmel Rangeline Road from Smokev Row Road to US 31
Bid Date:
Start Date:
Substantial Completion Date:
Final Completion Date:
Estimated Project Duration:
Project Construction Estimate
Inspection NTE
Proposed Staffing:
April 19, 2017 (1)
May 4, 2017 (1)
November 4, 2017 (27 weeks) (1)
December 2, 2017 (4 weeks) (1)
31 weeks of construction
$4,100,000 (2)
$424,700
• One full time RPR - Construction Manager I for 37 weeks — (31 weeks of construction, 6
weeks for FCR).
• One full time Inspector - Construction Manager II for 23 weeks — (20 weeks of
construction, 3 weeks for FCR).
(1) Estimated as no Contract Documents were available at time of preparation
(2) Engineers Estimate dated 2/28/1717 from United
" IC-...XH I B A u 96
-S ' `
UNITED Consulting
2017 Billing Rates by Classification
NOTES:
(1) Billing Rate Includes Overhead and Profit Margin
(2) Overtime Hours will be billed at 130% of the rates above.
(3) Mileage shall be reimbursed at $0.54 per mile
(4) Per Diem shall be reimbursed at $30.00 per night.
Other direct costs such as Permit Fees, Recording Fees, Legal Fees,
(5) Advertising Fees, Hotel Cost, Etc. shall be reimbursed at their actual
costs.
()6 These rates shall be increased by 4% on January 1 of each year
subsequent to 2017.
()7 Work performed by Subconsultants shall be reimbursed at their actual
cost.
Ll 0
CLASSIFICATION
HOURLY
BILLING
RATES
1
Department Manager
$206.00
2
Team Leader
$193.00
3
Senior Project Manager
$196.00
4
Project Manager
$163.00
5
Project Engineer / Surveyor
$196.00
6
Construction Manager 1
$126.00
7
CADD / RW Designer
$138.00
8
Accounting Professional
$103.00
9
Design Engineer/ Surveyor
$136.00
10
Environmental Specialist
$123.00
11
Construction Manager II
$111.00
12
Survey Crew Chief
$120.00
13
Survey / Data Technician
$108.00
NOTES:
(1) Billing Rate Includes Overhead and Profit Margin
(2) Overtime Hours will be billed at 130% of the rates above.
(3) Mileage shall be reimbursed at $0.54 per mile
(4) Per Diem shall be reimbursed at $30.00 per night.
Other direct costs such as Permit Fees, Recording Fees, Legal Fees,
(5) Advertising Fees, Hotel Cost, Etc. shall be reimbursed at their actual
costs.
()6 These rates shall be increased by 4% on January 1 of each year
subsequent to 2017.
()7 Work performed by Subconsultants shall be reimbursed at their actual
cost.
Ll 0
%
j j' Carmel
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jl
FEDERAL EXCISE TAX EXEMPT
100238
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL -1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
IDESCRIPTION
3/6/2017
00351256
Project 16 -ENG -49; Contract Date 06.01.16
UNITED CONSULTING
City Engineering's Office
VENDOR.: 1625 N POST ROAD
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46219 -
Kate Lustig
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
13403
QUANTITY
UNIT OF MEASURE:
DESCRIPTION
UNIT PRICE EXTENSION
Department., 2200 Fund: 0 COIT Bond Fund
Account., 94-650.04
1 Each ASA 8 - Range Line Road from 136th Street (Smokey Row) to $424,700.0.0 $424,700.00
US 31
Sub Total $424,700.00
ISI
t -
s� '•t % �, .� F rlf 1 as
Send Invoice To:
Skip Tennancour =. r
American Structurepoint, Inc. ":,4i,
8425 Wicklow Way4• r "'
Brownsburg, IN 46112
2016 COIT Bond"`
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT T PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $424,700.00
SHIPPING INSTRUCTIONS ' A!P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945—'G
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 100238 CLERK -TREASURER