Victory Sun, Inc/Comm Rel/Adl Serv #1/5,440/Event Planning Services & Additional Services for Late Night on Main 2017Victory Sun, Inc.
Community Relations - 2017
Appropriation 43-590.03, P.O. #100351
Contract Not To Exceed $5,440.00 �e�l
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Victory Sun, Inc. (the "Professional'), as City Contract dated April 17, 2013
shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard Pr sidin Officer
ate:
Mary n Burke Member
Date: '7
Lori S. Watson, giber
Date: S
.Christine Paule , Clerk -Treasurer
Date: x//7117
[SAContactAProf.Sv & Goods Sv&C-pity Relafions12017Wiclory Soo, Inc ASAdoc:4/18/2017 9:14 AM]
Victory Sun, Inc.
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Date:
VICTORY W `t1 N
PR ADVERTISING EVENTS
City of Carmel Community Relations Et Economic
Development Department
2017 Additional Services
Goal
Assist the City of Carmel Community Relations Et Economic Development team to
execute event logistics for four (4) "Late Night on Main" events in the Carmel Arts Et
Design District
Scope of Work
• Serve on site for vendors and event partners to facilitate set-up, teardown and
event execution for Late Night on Main Street events on the following dates:
o Friday, May 26, 2017
o Saturday, July 1, 2017
o Saturday, August 19, 2017
o Saturday, October 7, 2017
Cost
The above scope of work can be completed at an estimated amount of time of 64
hours and at a rate of $85 per hour ($5,440).
Specialty materials and outside services paid for by Victory Sun, Inc. will be billed
back to the City of Carmel at cost (without mark-up). Specialty materials and outside
services include but are not limited to: graphic design, voice over, printing, postage,
decorations and media buys.
Cost includes parking fees and mileage incurred by Victory Sun Inc. for the duration of
the project, provided all miles driven are within Indiana's Marion and surrounding
eight counties.
Presented by
Vanessa Stiles
317.696.7102
vstiles@wearevictorysun.com
I of I
City ojCannel — 2017Addilional Services
o fir Carmel.
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
JLFEDERAL
EXCISE TAX EXEMPT
100351.
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL,, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997.
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
4/11/2017
363028
EVENT PLANNING SERVICES & ADDL SERVICES FOR LATE
Carmel, IN 46032-
NIGHT ON MAIN 2017
VICTORY SUN INC
Community Relations
VENDOR PO BOX 199114
SHIP 1 Civic Square
PAYMENT $55,440.00
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46219-
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
14420
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account., 43-590.03
1. Each EVENT PLANNING SERVICES &ADDL SERVICES FOR LATE $55,440.00 $55,440.00
NIGHT ON MAIN 2017
Sub Total $55,440.00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100351 CLERK -TREASURER
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Nancy Heck
Director
Douglas Haney
Corporation Counsel
ter`` �."' •;)
.. - "+�"�t- r�r r. °-�
� 1 h
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100351 CLERK -TREASURER
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Nancy Heck
Director
Douglas Haney
Corporation Counsel
� 1 h
Send Invoice To:
Community Relations
1 Civic Square
Carmel, IN 46032-
PLEASE -INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT. PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $55,440.00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 100351 CLERK -TREASURER
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Nancy Heck
Director
Douglas Haney
Corporation Counsel