Melrose Pyrotechnics, Inc/Comm Rel/Adl Serv/37,500/Fireworks for NYE 2018/CarmelFest 2017Melrose Pyrotechnics, Inc.
Community Relations Department - 2017 Q�o�
Appropriation #1203 43-590.03/ Community Relations Gift Ptmd; P.O. #100035
Contract Not To Exceed $37,500.00
JAO..
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Melrose Pyrotechnics, Inc. (the °Vendor"), as City. -Contract dated June 5, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by -Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
MELROSE PRYOTECHNICS, INC.
By: By:
/<� f()2
aures Brainard, Presiding Officer Authorized i tune
ate: G
Garry R. Poe
Printed Name
M4 Ann urke, Me ber Event Producer
Date:
Title
Lori S Wats , Mem er FID/TIN; 35-1819463
Date: � 7 `1 .
/� Date: .5/26/17
AT ST� / / D
Pauley,
Date:
�C:�Couuact9ArotS�csk Goods S�ealCa�wunip Relotio�n12u1N+dd7 Sres Amend Metrose P}sotalmin lnc}-23.17.doe :VlV1u17 t;74 PMS S
MELROSE, PYROTECHNICS, INC.
AGREEMENT
This "'t' & into. this 23r!i Dayof"� AD 2017 by and between MELROSE PYROTECHNICS,
'INQ. of Kit 'b'r I di -v of Carnief(CUSTOMER),of City Carmel Siate:IN
WI7 NESSriTH: Melrose: Pyrotechnics, Inc. for and in consideration of theicrin s: hereinafter mentioned,
agrees -to fui-ntslito:the 'Custonier:Otie (1) Fireworks Display(s) as per agrocnierif made and accepted and ip,add apart
:hcrco including g the -services of Operator - to: take charge - of and "flre.:dispi , under the suller and
Zy Vision. an
:direction of "the Customer; said display, to be given on the even" of July 4,:110.17'Customer.1nitial
evening-
-event the giving of this di -i the daW
wcaiher."permitfing, it being understood that should, inclement Weather pi play on
mentioned herein the pardes shall agree to a, inutually, copivenjent:.alternate ate.,vithin six (6) months Of the original
.display daici If the - show 1s, rescheduled prior to our truck leaving the facility,C shall. r emit, to ej
Ustoopr, a s , M rose
:Pyrqtechnics; jho:air ,additlqnal 15%:d file:,,totoFcoiitroct.,I)rice:,fo,,tdd lo, 6Lq)(0efisqsin,prdseqtjng- , i pl
a it n the. d 9 ay on.an
:alternate da'te. if the,shdw is reschoduled after our trucks leave the facility, Cqstorir6r"shall xerft I
Melrose
Pyrotechnics, an additional, 40% of foil additioW expenses incised. The 4etdrnnatiotrto
,cancel .the,show because Of inclement or unsafe w.,pAtljei conditions .shall t&twithin jIle:sole Oiscfletioll of Melrose
Pyrotdchtfics. Inc: In the, dyebt dbosnot,,chobse to reschedule another: date or cannot agree, to a
mutivahy
t*d Melrose .;shall be ebtitte.d1to:500/6- ftheconirar,.tprice ,for costs, damages
lefiffics,:10c
a4dexpen,s0s,., lf.the Qustoiner ptiorto,.the.diso.1ay,,CListo*me 4 . sible
-P slpay
. 0 . . .1 1 Customer . � I I I.. Customer � . r: shall boxespon
Or fti,ia" Wt. pa�.t I Melrose: Pyrotechnics; Inc. .ph deinand,. all Melrose Pyrotechnics :lnc•s out of pocket expenses.
'n -chases,, reparatibri,and desi n..cogt
incurred in 1rtile, show includi g, but not Iii ited'to, inaterial,pui
P17ppalat0 f6
p Ig S.
Oepolgits,;IioentO-sanO:6inp pypocharges,
MELROSE' "PYROTECHNICS, INC, agrees. to Iffirnish, all necessary "fireworks display materials
,personnel fora reworks display in accord.anc.c,wiih.the ,,prograin approved by the parties.:Quaritities and varieties of
products, in the, program are approximate. After -.final design, .exact specifi6atibns:zwill be supplied upon rqqpus
'8hotild this display require any Union reWcd.,coits;
.1heit fees are not includedirrtills agrem a
It is ruftheragreed and understood,that-the CtJ8TOM`8k is to pay, MELRO§ETYROTk'I-lN
ICS, -INC, the
sum of ThlrtvwTsvo Thousand Ave Atindred Dollars: aqd QQA QQ:Wt0.60). service f; f - '
w 'ce eep 1 1/2 %per inoilth
:shall boadded, 1faccount is not. pald,'Within 30 days qfthe shoW.'date.
MtLkosE PYROTECHNICS, INC. obtdihPublic Liability and Property DAInage 6fid Workers
Co)TiPcnsati,biiInsurance. All hdse entities/individuals who are listed on the certificate of insurance *ill .bedeemed
aii,additio'hat ilikiked on 6utliabi,lity policy,,
COSTOMER.will ,'Prdvide the ftillovVing items:
(a) Stlfliqtrit
All points 'ftornthe dischairge:airea,
(la) Pi'oteetion afthe. display area by.roping-off,orsimilar facility,
(c) Adequatepol ice protection to prevent. -spectators" in entering display area.
(0)SQarcch of.tho fallout Area;at first light following nighttinie-display. -
.Itis further agreed' and i-nutuallyunderstoodthat nothing in this contract shall be construed orillite preted to
mean a, partnership, both :pi-fles being hereto responsiblefor their -separate % and individual debts.'and Obligations. and .
:neither party shall be responsib.[e;for .wiy.agreemenis:not stipulated in this"contract. . Cbstomer,agreeslo pay . any and
all collection ,cosis,'`includingl:rc.asonable.attotney's,,fees.aiid court.costs inctitred1by Melrose Vyrotcchrilics, Inc.,, iii the;
:collection or attempted . col lections,ofunyatnount due under this agreement -and . invoice,
The paruleshereto do inutualt I y And "severally guarantee terms, 'conditions, "and payments ohhiq;cantrdqt,.
:these articles to be bind' the t es'. therngelves..th k'heir& executors sas
Prig upon , e pai.. i successors assig.-
MELROSE i5YkbT8CJ7fW(sj INC.
By
Date Signed Afty 23, 2017
G6m.R. Poe -,, Event Produter
P.O: Bax 3`02, I kingsbury:In4ustrial Park
Kingsbury, 114.404S
(800):,77147076
]�arr,y,@nie.1rosepyro..,cotii
CUSTOMER
By
Date :Signed
Q)LEAS IETYPE-10R-PRINT):
Name
Address
Plloite
Email
MELROSE PYROTECHNICS, INC.
AGREEMENT
This contract entered'into:tbig 25"',Day .ofMLAb,l6i7"by.and between Mi.,A(jSFPYROTECHNICS,
.INC., of Kingsbury Indianaand Cify,.or Carmel (C- MMF,9).of C ity Carmel .State IN,
VITNg$SBTH: MCI rbsePY'roteclihies, Incfqr,and in c-pilsiacratliqn.of the terries ftereinaftermentioned,
agrees,to furnish tothe Cligtoffior One (I as
...... Fireworks per agreement made and accepted and, made Displays) 4 e:a part
Pd''lg the services .. —Pf-PU,0P.
PY4t rto take charge of and ,fire display On_d
PT the si'PWlsiort -and.
dirdetionof thI '' t be. given' on the: evening. of Dee le'ifijbdf, 31, 2017 Customer
. .... .... e custoiner, §a10 . ASPAy O�
erilt_ng,.Jt_b ing u. ers o
bd
tliat.,8hoild*Incleieit.weAther prevent the giving;.of this display
on
the
,Otte: rilcrtioldd heteiij thetrt t^s� sh:all'agree to, a,mutually'conVenient: fltdr.ria.to. datei I within six
(§. ):.ft4ntbs.of the
original, display date.. Jf theshow is :rescheduled prior -to our truck 16AVing the f4cility, Cust6mer
shOl remit to
Melrose Pyrotechnics, Ind. ah.,additional - 15%of thi total contract, r ce for additional expenses, in. presenting the -
display;.Iofi an alternate date;. If -:the show Is rescheduled. after .our, trucks ',.leave the. facility, "Customer shall remit, jo,
Melrose Pyrotechnics, Ino, an additional 40% .of the: total contract price l for additional ex The
expenses incurred.
determination to cancel the- show because of inclement, or unsafe weather conditions shall xest within :the sole
discretion ofMcli-ow Pyrotechnics, Inc. Intha,event'the Customer doesnotchoose to reschedule .another date=
'or
.cannot agree to a mutually convenient-daie, Melrose Pyrotechnics, Inc.shall be, entitled to.50vo Qfthe :contract
T
'rice,
for .costs; damages: ,.and: expenses. If-the-firewoli
reworks exbibitlion is caiceled,byCustomer prior to the'.display, Customer
shall bomponsible for andshall pay . to Mclrose`Pyrotcchnicsj Inc. ondemand, all MdlrosePyrotcchnicsInt.'s out Of:
pocket ex 'd, hi. preparation far the show. includingj, but not limited lo, material purchases -preparation:
expenses, 'incurred.
'and ss
esigaco -t deposits, licenses an d,errIDloyee'charaes,
MELROSE
'"I-hA.�.IOT**EICHiNIC8 INC:.a
greesto
;furnish.: all necessary L
BrqwprXsdisplay
....
and
peisonnel f6i qA7reworks-d1sptaylituccordAnce with, theproBtam approved by tle parties. "Quantities and varieties of
'
productsin the programare Approxinat6. Afor nal, design, exact specifications will be supplied upon request,.
shoufdihs di�Playrequqq"gny:Uno�nrelated,c6ststheir fdos,are
not ific.140' in:.this agmement.
ltis further agro6d and understood that the CUSTOMER is to pay MELROS.ETTYROTECHNICS, ING.the
SU)n of FiVe Thousand Dollars and 001100 ($5,000.00); A,service. fee Of 1 1a.%per" addpl, if account
is not paid within,30 days of the show date,.
p
,MELR SE.T..YROECHNICS,.INC. will obtak Public.Liability and Property .13ainage, and Workers
.,C,oi-apetisa,tioii'liisue4n,c,e. All-:thoseentities/individuals.Nvho,,arelis*ted;,onthoe.etiifjeAt6:ofinsuratice..Nvill'bedeemed
an adlditibnAl insured.ori ourli6i lily policy.
CUSTOMER will provid'e the following items,.
,(a) stif�iciciit,area,for,tlic::dis,play;.-iticILiditiga-ITI , inimum!spectator set backof 210 fectat
,all points fro in- the., discharge area.
'Proiection. ofthe.dig0lay:area.byroping-olt, orsimilar CA0,11ity.,
i
.(c).Adequaiolpolice protection to,prevent spectators,firom erite ring display aaa.
Search pfihe,fallout area,at a tughttinie d' i'splayi
, it is further.:
. 1a,greqd a.nd i.'nitpa.1 lyun4I qrstoo4 thatbothjng in this
n:this, conIt,act:shall . b
e construed
r` i ntdr
Orded to
.
inqana PM116f8hiP� 0 P Tt,being her6d responsible for their -separate and ind' id t�,a4dobligations aril
shall b "bl' t t '4 d
helther:'06rt shah 6 b t i stipulated in this contract. Cu t 111 1
qspqpsR.,6, orlen qgreen en s not n
y o. qr,agrees, P pay any"
all collection , 1 . q ,qst I nddnng, reasonable attorney's feespd.dourt costs incurred, byMelroseT'yrotecIiii"j'
c-
§.; Inc, iii the
,collection orattemp:ted-doflj ijpfis-bfany due under this'pgiceraeP.t,w
i Invoice.
Tie ,,parties lleret6 (to mutually bird severally guarantee terms, ,conditions, and payments, Ofthis contract,
these artMes: id. be�bihdifi . upon ttie�.Oaities,,thems6lve's,their heirs, executors, adillinistral rs,.su d assigns.
9 Q. qxssomaji, assig, s,
MELROSE PYK.OTECHNICS, INC.
By stn 6?
Date, Signed May 25,'2017
'Girtv R.: P06- EVeAtProdticer
PA 1316P . 002il 1 ]<Jng birry- Industrial.Plark
KingsWy, IN 40,34.5.
(800) 7711:-797.6
CUSTOMER
By
c hl, All! uldxil5 6 �,,A lilt tft.
Date' gigned
(PLEAST. TYPE M.P)KINT)
Name
Address
PhO00
EiTlail A
7
City ofCarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120156 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
100035
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/5/2017
366315
FIREWORKS FOR CARMELFEST 2017 AND NYE 2018
MELROSE PYROTECHNICS INC
Community Relations
VENDOR 1 KINGSBURY INDUSTRIAL PARK
SHIP 1 Civic Square
PO BOX 302
TO Carmel, IN 46032-
KINGSBURG, IN 46345 -
PURCHASE ID
BLANKET CONTRACT
PAYMENTTERMS FREIGHT
11654
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Send Invoice To:
Community Relations
1 Civic Square
Carmel, IN 46032-
9
Li ' 'r t to
PLEASE INVOICE IN DUPLICATE
DEPARTMENT u ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT
PAYMENT $30,000.00
SHIPPING INSTRUCTIONS ` AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
`SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
`C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
`PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL )
`THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ,/ L A >+cti;r` r! , !+ &,('L = `
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.. ORDERED BY t3
Nancy Heck Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 1000355 CLERK -TREASURER