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American Structurepoint, Inc/Eng/ Adl Serv #29/ 2,964,974.00/96th Street and Keystone Parkway Road Improvements – Construction Inspection DocuSign Envelope ID:19C617A2-AE8D-40C0-8A66-220CC5E64531 American Structurepoint,Inc: Engineering Department-2017 Appropriation#2016 COIT Bond Fund,P.O.#100522 Contract Not To Exceed.$2,964,974.00 ADDITIONAL SERVICES AMENDMENTTO: 4•ROp AGREEMENT FOR PROFESSIONAL SERVICES belt THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement) entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated April 6, 2016: shall amend the terms of: the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as.Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment-and shall remain in full.force and effect. IN WITNESS WHEREOF,the parties-hereto have made and executed this Amendment as'follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. , by and through its Board-of Public Works and Safety By:. BX--DocuSigned by: .4, . /(=-_- --,,,,,,,,-,,-,./. (Paisr. �taauauc csasu. mes Brainard,Presiding Officer. Authonzed ignature ate: c / Willis R. Conner, PE Printed:Name. M y Ann ur e,Member / Date: -� 1 Presi dent Title Lon S.'Wtson,, mb r FID/TIN:_35-1127317 Date: '7��f�7 Last Four of SSN if Sole Proprietor Date: 6/27/2017 ii Christine Paule r Treasurer Date: )7 ,IX:1CosstrsulPsof.Sscs&Goods SvesTuginming120171Antencau Suuclwryoint ASA 429.doe:6/23/2(1171 I:13 A3II O AMERICAN STRUCTUREPOINT, INC. EXHIBIT"A" SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below,the Professional will provide one full-time Resident Project Representative,inspectors, and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City,and no personnel will be assigned to the project until the City's approval is obtained. The full-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. The full-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal,state,and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors b. Additional details or information when needed at the job site for proper execution of the work 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design consultant for review and approval. "EXHIBIT Io4'7 201700150 Exhibit A 0 AMERICAN STRUCTUREPOINT, INC. b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work,Inspection,and Tests a. Conduct on-site inspections for the City,of the work in progress,as a basis for determining that the project is proceeding in accordance with the Contract Documents b. Accompany visiting inspectors representing local, state, or federal agencies having jurisdiction over the project and report details of such inspections to the City c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file e. Questionable testing methods or results from the Contractor may initiate an increase in the volume of assurance tests. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract,progress reports,and other project related documents b. Keep a diary or logbook,recording hours on the job site,weather conditions,list of visiting officials, decisions, general observations, and specific observations with regard to test procedures. Upon request,furnish copies of such a diary or logbook to the City. c. Maintain'for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers d. Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request,but in any event,at the completion of the project e. Prepare the Final Construction Record and Final Estimate as required by the City 11. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule 12. Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Project Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. "EXHIBIT /'� 2X�f 7 201700150 Exhibit A ® AMERICAN STRUCTUREPOINT, INC. 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete,the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City,the Professional shall prepare,as needed,design, survey,right-of-way,and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 17. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. C. INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following: 1. A City's representative with decision-making authority on all inquiries 2. Assistance to the Professional by placing at its disposal all available information pertinent to the Project D. SCHEDULE 1. The Professional will be prepared to begin the services under the Agreement dated April 6, 2016, within five(5) days after a letter of notice to proceed is received from the City. The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within sixty(60)days after the project's final acceptance by the City. 2. The assumed duration of the Project is 67 weeks. "EXHIBIT 5G-r7 201700150 Exhibit A EXHIBIT''A" INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Cannel DESCRIPTION: 96th Street and Keystone Parkway Road Improvements Project No.16-ENG-05 LETTING: June 21,2017 NOTICE TO PROCEED: July 14,2017 SUBSTANTIAL COMPLETION DATE: August 28,2018 96TH STREET CLOSURE: 60 Calendar Days FINAL COMPLETION DATE: October 12,2018 PRECONSTRUCTION ACTMTIES: 327/2017 to 4/7/2017 = 2.00 weeks CONSTRUCTION ACTIVITIES TO SUBSTANTIAL COMPLETION: 7/17/2017 to 8/31/2018 = 59.00 weeks CONSTRUCTION ACTMTIES TO FINAL COMPLETION: 9/3/2018 to 10/122018 = 6.00 weeks POST-CONSTRUCTION ACTIVITIES: 1 0/1 5 2 01 8 to 11232018 = 6.00 weeks 67.00 weeks "EXHIBIT yor7 201700150 EXHIBIT"A" LAME PROJECT MANAGER: Regular time: 67 weeks @ 5 hours/week = 335 hours PROJECT MANAGER = 335 hours PROJECT ENGINEER Preconstructlon Activities: Regular Time: 2 weeks @ 40 hours/week = 80 hours Construction Activities To Substantial Completion: Regular Time: 59 weeks @ 40 hours/week = 2,360 hours Overtime(assume 30%) 2,360 @ 30% = 708 hours Construction Activities To Final Completion: Regular Time: 6 weeks @ 40 hours/week = 240 hours Overtime(assume 20%) 240 (41 20% _ - 48 hours Post-Construction Activities: Regular Time: 6 weeks @ 40 hours/week = 240 hours PROJECT ENGINEER TOTAL REGULAR HOURS = 2,920 hours PROJECT ENGINEER TOTAL OVERTIME HOURS = 756 hours SENIOR RESIDENT PROJECT REPRESENTATIVE: Preconstructlon Activities: Regular Time: 2 weeks 40 hours/week = 80 hours Construction Activities To Substantial Completion: (Assume 1 Senior RPR(s)needed) • Regular Time: 59 weeks @ 40 hours/veek = 2,360 hours Overtime(assume 30%) 2,360 @ 30% = 708 hours Construction Activities To Final Completion: Regular Time: 6 weeks @ 40 hours/week = 240 hours Overtime(assume 20%) 240 @ 20% = 48 hours Post-Construction Activities: Regular Time: 6 weeks © 40 hours/week = 240 hours SENIOR RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 2,920 hours SENIOR RESIDENT PROJECT REPRESENTATIVE TOTAL OVERTIME HOURS = 756 hours • "EXHIBIT 201700150 EXHIBIT"A" RESIDENT PROJECT REPRESENTATIVE: Preconstruction Activities: Regular Time: 2 weeks 40 hours/week = 80 hours Construction Activities To Substantial Completion: (Assume 2 RPR(s)needed) Regular Time: 59 weeks @ 80 hours/week = 4,720 hours Overtime(assume 30%) 4,720 @ 30% 1,416 hours Construction Activities To Final Completion: Regular Time: 6 weeks (§1 40 hours/week = 240 hours Overtime(assume20%) 240 20% = 48 hours Post-Construction Activities: Regular Time: 6 weeks © 40 hours/week = 240 hours RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 6,280 hours RESIDENT PROJECT REPRESENTATIVE TOTAL OVERTIME HOURS = 1,464 hours INSPECTOR(S): Construction Activities To Substantial Completion: (Assume 3 Inspector(s)needed) Regular Time: 59 weeks (ti? 120 hours/week = 7,080 hours Overtime(assume 30%) 7,080 @ 30% 2,124 hours Construction Activities To Final Completion: (Assume 2 Inspector(s)needed) Regular Time: 6 weeks @ 80 hours/week = 480 hours Overtime(assume 20%) 480 @ 20% = 96 hours Post-Construction Activities: (Assume 2 Inspector(s)needed) Regular Time:. 6 weeks ® 80 hoursAveek = 480 hours INSPECTOR(S)TOTAL REGULAR HOURS = 8,040 hours INSPECTOR(S)TOTAL OVERTIME HOURS = 2,220 hours "EXHIBIT u 6of7 201700150 EXHIBIT"A" INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: 96th Street and Keystone Parkway Road Improvements Project No.16-ENG-05 Egg Units Fee Project Manager $ 185.00 335 $ 61,975.00 Project Engineer $ 150.00 2,920 $ 438,000.00 Project Engineer(Overtime) $ 172.50 756 $ 130,410.00 Senior Resident Project Representative $ 130.00 2,920 $ 379,600.00 Senior Resident Project Representative(Overtime) $ 149.50 756 $ 113,022.00 Resident Project Representative $ 120.00 5,280 $ 633,600.00 Resident Project Representative(Overtime) $ 138.00 1,464 $ 202,032.00 Inspector(s)(Regular) $ 95.00 8,040 $ 763,800.00 Inspector(s)(Overtime) $ 109.25 2,220 $ 242,535.00 TOTAL INSPECTION FEE $ 2,964,974.00 Construction Cost as Bid $ 30,000,000.00 %Construction 9.88% "EXHIBIT A 7cP7 201700150 itr INDIANA RETAIL TAX EXEMPT Page 1 of 1 ofiIairririe1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100522 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AN CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 6/22/2017 00350562 Project 16-ENG-05;Contract Date 04.06.16 AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 16523 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 29-96th Street and Keystone Parkway Road 2,964,974.00 $2,964,974.00 Improvements-Construction Inspection Sub Total $2,964,974.00 0 II i " F CA ?..0,,,:ci al i \ ‘ �1A*r a a Send Invoice To: A, , La�- a. ,a s f, . Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way - Brownsburg, IN 461124 P 2016 COIT Bond ' PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT I PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $2,964,974.00 SHIPPING INSTRUCTIONS *AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 , � — AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 1 00522 CLERK-TREASURER