Braden Business Systems, Inc/Comm Rel/2,124/Copier Lease & Maintenance tiraaen t3tasmess systems,in• . .
Coniinunity Relations =.20:1.7 :- - . �• .. -
Appropriation#.1203.43-530;04;P.O..:100 401 • •. • :: .�• . " . S . .
.-Contract•Not To.•Exc•ee•d•$2,124.00• •• • �. • • • �• . . � - -
AGREEMENT FOR PURCHASE OF GOODS AND.SERVICES . � C
THIS.AGREEMENT.FOR:PURCHASE OF GOODS AND SERVICES ("Agreemenr)is•hereby entered into by
and .between the City of Carmel,. Indiana, acting.by and,through.its Board of:Public'Works and Safety("City")., and
. Braden Business•Systems; Inc.',-an.entity-duly.authotized:tO do business in the State•of Indiana("Vendor"),. . .
TERMS AND'CONDITIONS:
• :: :' .1. ACKNOWLEDGMENT,.-ACCEPTANCE: • ..
..• • Vendor.acknowledges'othat it has read and understands:this:Agreement;.and agrees that-its.execution •of . :
•same constitutes its acceptance'of all of the Agreement's termsand conditions :
:.2: :PERFORMANCE: : . •..: .: : •- : : :
city:agrees.to. purchase the. goods and/or•.services:(the °Goods:-and Services"):from'Vendor-using City: : •. :
budget appropriation.number.1203 43-530.04:funds.'Vendor.agrees.to provide the Goods and Services:and :
to_otherwise.perform-the requirements of.this:Agreement.by applying at all times the highest technical 'and • . :
industry standards.:Vendor..will :not perform any of,the ISerVideS,detailed in:Exhibit Exhibit:A prior to:.Obtaining-al.:: :.
: written Notice:to Proceed:from the.City. Upon receiving:a Notice to Proceed,.the Vender shall perform only
those:Services.specifically detailed:in,the Notice: If the Vender desires clarification of the scope of any
Notice to Proceed, the Vendor shall obtain.Such clarification.from the City.in writing;:prior to performing the :
service set forth•in the Notice:to. .Proceed. Any services performed'without the.City's prior.express written
.: 'authorization will:,not be compensated; ' :.'
-..3. •PRICE AND PAYMENT TERMS
3.1 Vendor estimates that-the total price for.the.Goods•and.Services.to be provided to City.hereunder .
shall :be no more. .than. :Two Thousand One .Hundred :Twenty-Four :Dollars- $2,124.00 (the
: Estimate").Vendor:shall-submit-an.invoice to:City.no more:than once.every thirty(30).days detailing:.; : : :
the Goods. and Services provided to:City within:such:time.period.:City:shall.pay'Vendor for.such . -:. -
-:Goods."and :Services.within:thirty-five(35)•days.after the date of City's.,receipt of Vendor's invoice � .
detailing: same, so. long: as.and :to. the:extent such. Goods and: Services:are not disputed,-_are in .
conformance with the:specifications:set forth in Exhibit.A,.are submitted.on:an invoicethat contains
': ' : .- : : the.information contained'on attached Exhibit.B, and V endor:has otherwise performed and.satisfied..: :. : :
all the:terms and conditions of this Agreement. - •.
- . : 3.2 :• Vendor agrees not.to provide'any-Goods and•Services_to.City'that'Would.cause the total cost of the. .
. Goods.and Services.provided by Vendor.to.City hereunderto•exceed the Estimate;.unless City has - :
.• previously agreed, in writing,,to pay.an i amount n excess thereof: . :. - - :- - :. •::
- 4. WARRANTY:..-. .... - - . . -
- • • •:• . Vendor expressly:warrants. that:the.Goods and:Services covered:by this.Agreement'will.conform:to those.
certain specifications;'descriptions. and/or quotations regarding.same.as Were.'provided to Vendor by City :
and/or by Vendorto and accepted by City,,all of.which documents are.incorporated herein:by reference, and. . :
that the:Goods. and;Services.will be delivered:in a.timely,. good and•workmanlike.manner and free from .
defect;.Vendor:acknowledges that it:knows•of City's intended.use.and:expressly warrants that the.Goods and '
Services provided, to"City pursuant.to_this-Agreement:have been.selected by Vendor:based:upon I City's
. . 'stated use.and are:fit and sufficient for their particular purpose; • :
: . . _ - 5.: :.•• : :TIME.'AND PERFORMANCE:: ::- .• •. : :. : :: : :. -
. . This:Agreement-shall become'effective:as of.the•last date'on.Which'a party hereto executes.same("Effective • :
. - :1 Date");.and.both:parties.shall thereafter perform their obligations:hereunder in a timely manner.Time is of the
. I%;Voberlande?ConimcnlBraden Business 5rncros Goods&,Senices.do 5/IW2U17.ID 29 AMI _ . . . . . . . _ .
• .-tsraaen tsusmess.;Jystems, lllc: . : : - . . .•. •
Community Relations -20:17 . . •
• • Appropriation#1203 43-530.04;P:O.#.100401 : : - .
. Contract Not To.Exceed$2,124.00 . : • . •.• : •• .
. essence of this Agreement.: •
6. : DISCLOSURE AND WARNINGS: •
.•If requested-:by.'City,:Vendor:shall.promptly furnish to City,in.such.form.and detail.as City may direct, a•list of
.• : all chemicals;:materials;•substances. and items used:in or.during the provision of the s.-e
nd Services . . •
provided•hereunder, including the quantity, quality and-.concentration thereof and :any other.information .• •
-
relating thereto: At the.time of the delivery of the.Goods and..Services.provided:hereunder,.Vendor agrees.to
• :furnish•to City•sufficient:written.warning-and notice (including appropriate:labels:on containers and packing). •
•. •of any hazardous materiat•utilizetl_in:or that is a part of the Goods and_Services.
•. •7. . .. : .LIENS:. :
Vendor.shall.not:cause or permit the filing of'any lien.on,any of City's:property:In•the:event.any.such•lien.is:•. :
filed.and Vendor fails to.remove such lien:within ten.(10)days:after the filing:thereof,•by•payment or bonding, .
City shall have the right to paysuch:lien or obtain-such bond, all at Vendor's sole.cost and expense::
•
• 8. . :••• .DEFAULT • : • . . • .•• •: -
In the:event iye.ndor.::.(a)•repudiates, breaches: or'defaults`under any of.the terms. or conditions of this :.
Agreement,.including.Vendor's.warranties;:(b).fails-to provide:the Goods:and:Services• as specified•herein;• •
(c)•fails.to make progress sof as to.endanger_timely and.proper-provision of the Goods and Services and does • ••
. • not correct. such failure or.'breach 'five :•(5) -business days=(or such shorter period:of:time as is'
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure.or : ••
•
breach;or.(d):becomes insolvent,is placed.into receivership;makes,a general assignment.for;the benefit.of
• :creditors or.dissolves,each.such event constituting an event.of.default hereunder, City_shall have:the right to
• (1)•terminate.all or any parts.of this Agreement,.without liability.to.Vendor, and.•(2) exercise•all other.rights••••• : :
and remedies available•to City et law and/or In equity.. • .
9: INSURANCE`AND INDEMNIFICATION: ...
:Vendor .shall procure and:maintain,in full'force.and:effect during the..term of.this Agreement; with:an-Insurer
• licensed to•do-business in•the•State:of Indiana,such insurance as is necessary•for the.protection.of City and • • :
• . •Vendor.from all :claims*•for••damages:under any workers' compensation, occupational .disease=and/or:
• unemployment.compensation.act;:for bodily.injuries•including,. but not limited•to,-:personal injury;.sickness;
.-. disease or death.of or.to any:of:Vendor's agents,officers, employees;-.contractors and subcontractors,and,
• 1 .for any injury to or,destruction of property, including, but:not limited.to, any.loss of.•use resulting therefrom
The.coverage amounts shalt be.no less than;those amounts.set•forth in.attached Exhibit C Vendor shall
: cause its'insurers.to name City as an.additional insured on.all such insurance policies,shall promptly provide •
City; upon.request;:with-copies-Of-all such.policies,-:and shalt provide that such:insurance policies shall not be. :
: • canceled without thirty.(30)days:_prior:notice to City:Vendor.shall indemnify and:hold harmless City from,and' -
:against any and all liabilities, claims, demands or expenses.(including,but not limited to,:reasonable.attorney• :
fees) for injury, death:and/or damages,to any'person or property.arising.from'or.in connection with Vendors
. provision of Goods and Services pursuant to or underthis Agreement.or Vendor's use of City,property:
• •Vendor•further agrees to.indemnify;-defend and.hold.harmless..City•and•its officers,.officials;agents 'and
employees from:all claims-and suits of whatever type, including, but:not limited. to, all court costs, attorney_ • •
:fees,.and•: other.e•xpen• ses, caused by:Any act:or omission of:Ve• ndor:and/or:of•• any•of I Vendors,•agents, : • -
. officers; .employees, contractor•s :or subcontractors. in•..the.. performance of :this .Agreement: :These.. .
• - • : indemnification obligations shall survive.t• he terminati• on of this:Agreement. • - •• : : . . •
ix:ijobcd ndceConVtctatraden Business S,urns Cools Scnccsd,c5nQ/2O i,ui29 AM) .. . •
2
;•branen isusiness oystems; inc..
Community Relations..=2017 • • - • •• . .
. . Appropriation#.1203:43-530.04,P.O.#10010.1 •• '- � • � � •�• . .
Contract Not To Exceed$2,124.00 � .• � � � -
10.. • GOVERNMENT COMPLIANCE:. . .
.• •� -Vendor agrees to,comply:with all federal, state and.local.laws, executive.orders, rules, regulations and:codes : : : :
which may be applicable to Vendor's performance of.its.obligations.under this Agreement, and all relevant
provisions thereof.are incorpOrated•herein by this.reference, Vendor:agrees•to indemnify and hold harmless
::City.from_any:loss, damage-and/or.liability.resulting.from any,such.violation of:such _laws, orders, rules, •
.regulations and codes.This indemnification obligation shall survive the termination of this Agreement: :
.11. NONDISCRIMINATION
• - . . Vendor. represents:and .warrants :that .it and all::of. its officers;: employees, agents, .contractors and . :
subcontractors: shall comply.'with all laws of the United :States, the State of:Indiana'and•City.prohibiting
. . : discrimination against any employee;applicant for employment or other person in the provision of any Goods. •
. : and Services.provided:by:this.Agreement with respect to their hire, tenure,terms,.conditions and privileges of
employment and:any.other:matter related:to,their employment or subcontracting,/because of race,-religion,
. . , color, -sex,: handicap, :national Origin,:ancestry,•age, disabled veteran status .and/or Vietnam era veteran
status;
: •• 12: - :E-VERIFY: -
Pursuant to:.I.C. §22-5.;1.7.et.seq;, as the. same maybe amended from.time to:time, and as•is incorporated . : :
herein.by this-reference .(the "Indiana E-Verify .Vendor is'required to enroll: in and'verify:the work
. eligibility.status of its newly-hired .employees: using. the E-Verify.program, ..and to. execute:the Affidavit .
attached herein as Exhibit D; affirming that:it is enrolled and.participating in'the E-verify program.and'does
not knowingly'_empjoy unauthorized aliens: In support.of the Affidavit,.Vendor:shall.provide the.City:with.
: • documentation. indicating:.that:it has enrolled and.is participating in the:E-Verify.program, •Should
- .Vendor subcontract .for the:performancel of•any work under and-pursuant•to this-Agreement,.it.shall. fully....;
comply with.the Indiana E-Verify.Law each:such.regards each such subcontractor: Should..the.Vendor or..any '
subcontractor violate the Indiana E-Verify law,the City'may require a.cure of.such violation and thereafter, if
no timely cure is performed,_terminate-this.Agreement in accordance.with. either the provisions.hereof•or . . •
those set forth in the Indiana E-Verify Law. The;requirements of this paragraph shall not:apply:should the:E=
.Verify program cease to exist:
•. 13. : • NO IMPLIED WAIVER;. :
: The:failure of:either party.to'require performance.by.the other:of any.provision of this.Agreement shall:not. •:
affect the right:ofsuch party•to require.such performance at anytime.thereafter,:nor shall the waiver.by.any
party of a breach of.any•provision of:this:Agreement:.constitute a:waiver:of any succeeding,breach of.the .'
same or any other.provision hereof.. ••
-14.. . • :NON-ASSIGNMENT:. :
Vendor:shall not assignor pledge this Agreement;'whether.as collateral.for a loan or otherwise, and:shall hot;
delegate its:obligations under this Agreernent without City'.s prior.written consent.
15. : . � RELATIONSHIP.OF PARTIES: . ..•. . . :: : .
:The relationship of the:parties hereto,shall be:as provided=for in this•Agreement; and.neither Vendor not any. :
of its'officers, employees,:contractors,.subcontractors and agents'are employees'of City,:The•contract price
set forth herein shall be the'full-.and:maximum •compensation:and. monies.required :of City JO be:paid to
Vendor under or pursuant.to.this Agreement : • . . . • . .
. . ' IX:Ijohrlandc6Conti24Draded Bosincu S>stcurs Goods R Scnices.doc:3!I012017 10:27 AM.
. 3
braaen uusmess.bystems, Inc.
• Community Relations 2017 .
Appropriation# 1203:•43-530.04;.8.0.#100401
Contract Not:To Exceed$2,124.00
• 16. : GOVERNING LAW, LAWSUITS:
.
This Agreement.is to be construed••in:.accordance with and.governed.by the.laws of the.State:.Of Indiana :
except for its conflict of laws provisions.The parties agree:that, in the.event:a lawsuit is.filed•he• reunder; they.
'waive:their right to a jury trial, agree to file any such lawsuit in.en appropriate court.in •Hamilton County;
: • Indiana only,and agree that such court is the appropriate venue for and has.jurisdiction over same: :
.
17: SEVERABILITY: . • -
If any' .term of this_Agreement is:invalid;or:unenforceabl• e under any statute,:regulation, ordinance,.executive
• order or other rule of:law,.such•term:shall be deemed reformed or deleted; but.only to:the extent'necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full.force and effect:
18 NOTICE:: . '
. Any notice provided for: in this:Agreement will:be sufficient- if:it:is.in writing.and is delivered by postage .
prepaid. U.S. certiified:mail, return receipt reqUested,i to the.party:to. be notified at the address specified
:herein:
If to.City •'City of Carmel. AND. Douglas C,:Haney
One Civic Square ..Corporation Counsel .
Carmel,Indiana 46032.. Department of Law
. Attn; Nancy- Heck : One Civic Square_
Ca rmel,.Indiana 46032 sl : ` :
If to Vendor: Braden:Business:Systems• , Inc::
. 9430.Priority Way W. Drive:
Indianapolis, IN 46240 : . . • . .
317580=0100
' . .
: Notwithstanding:the above, notice of.termination under paragraph.19 hereinbelowshall be effective.if given
orally,:as long.as written notice iis.then,provided asset forth hereinabove within five (5) business days from
: the date.of such oral notice.. .
19. : :TERMINATION; : : _
19:1: • Notwithstanding:anything to .the :contrary contained- in this .Agreement,;City may; upon..notice:to.
: Vendor, immediately.terminate. this Agreement for_cause,:in the event of a:.default hereunder by
Ven
dor'. arid/Or if sufficient funds:are:note appropriated or encumbered to pay:for the Goods :and : •
Services to be .provided hereunder'.In'the:event of such. termination, Vendor shall:be:entitled to
-ready-el only payment for the undisputed: invoice amount representing conforming Goods and
. Services delivered as of the date:of termination, except:that.•such,payment amount'shall not.exceed.
the.Estimate:amount in effect at the time_of termination,unless the parties have:previously agreed in
writing to:a greater amount.
19:2 The City may.terminate this Agreement pursuant to Paragraph 11,:here.of,as.appropriate, •
•
IX:1joM,tandc Contrncts1BradcnBusinessSystemsGoodssC knifes.doeo910/201710:2)11ssI .
4 _
Braden business systems, Inc:_ .. • -
Cominunity Relations. -2017 ' • ' : . - • ' . .
• .• •. Appropriation:#.1203:43-530.04;P.0:#100401
: Contract:Not To.Exceed-$2,124:00. ' -
. • 20.. • ' : REPRESENTATIONS AND WARRANTIES : •• . ' . . ' . . _
:The parties represent.and warrant that they-are.authorized-to.enter into.this Agreement.and that the persons :
• • : executing this Agreement.have the authority to bind,the'party_which they represent •
2'1.••. ADDITIONAL GOODS.AND SERVICES •
. : • : Vendor understands and agrees that:Ciity may,:from time to time, request Vendor to:provide additional goods -
: and services.to City::When .City:.desires additional goods and services from.Vendor, the City:Shall:notify : :
; Vendor'of such .additional:goods and services:desirek as well:as.the•time-frame in:which.same are to_be.
.provided.•Only after:City has approved Vendor's time:and cost.estimate for.the provision of such additional. ::
. goods and services;,has•encumbered sufficient:monies to•'pay:for. .same-,. and:has'authotiOd Vendor,:in--
. writing; to provide.such additional goods and.services, shall such goods.and.services be provided.by Vendor
to City;.A copy of.the:city .authorization documents•for'the purchase:of additional goods and services shall :•.
; be•numbered.and attached hereto;in the order in which they:are approved.by City:
22. TERM -- : . .
: • . Unless otherwise..terminated :in .accordance :with: the.termination:provisions set:forth .in.Paragraph 19
hereinabove;.this:.Agreement._shall•be in effect:for 6p:months:from.the.Effective Date.: it may be.renewed.if
• agreed-to by;both parties hereto:inwribng
23. HEADINGS. _ :
: All.heading and.sections of this Agreement are inserted for convenience only and•do:not'form a part of this : '
: Agreement nor limit,-expand or_otherwise alter the meaning of any provision hereof: • .
24. : BINDING.EFFECT :: :• .• . • . . . ' :-' :: : •:
: The: .parties, •and: their..respective, .officers, officials, agents,. :partners, .successors, assigns ••and legal.
: representatives, are bound.to.the other with•respect to all of.the covenants, terms,warranties and obligations
-• . Set forth.in Agreement.. - : • ' .
25. NO THIRD PARTY BENEFICIA•
RIES .•.
This Agreement gives.no rights or.benefits to-anyone.other. than City and Vendor.
.26:-._ :IRAN:CERTIFICATION:-Pursuant•to I.C'. §.5-22-16.5, the Vendor shall.certifythat; in signing this••document; `.
it does not engage in investment activities within the Country of Iran. . :
: : •27.•. • ADVICE OF•COUNSEL:.. . . • . . : : ' •. . : ': •
•••••. : The parties warrant that.they have.read.this:Agreement and'under.stand.it, have had the.opportunity to obtain.
legal advice.and assistance..of counsel throughout the negotiation:of.this.Agreement,••and.enter into same
. freely, voluntarily,'and without any duress,:undue influence or coercion ••• ; .
•
28. . ENTIRE AGREEMENT
This:A reement, together.with an exhibits attached-.hereto or.referenced
g g y renced :herein;_cons#itutes.the„entire.
- .agreement between Vendor.and:City:with respect to the subject:matter'hereof, and supersedes all prior oral : •
or written.representations:and;agreements regarding same . .Notwithstanding any other term.or condition:set. • .
forth:herein; but'subject to paragraph:16.hereof;to the extent any-term'or condition:contained in.any exhibit .
attached' to this :Agreement or in any document referenced herein conflicts with .any term.or condition.
.contained in'this-Agreement, the.term or.condition:contained rin this.Agreement-:shall govern and prevail;
This Agreement.may:only be'modified by written •amendment..executed by both :parties•.hereto, or their
• successors in interest: .
IXsyobct!n&i Conuans\Bradco Business S11cros Goods&Scnices.doc:5/10R017 IU:79 AM1' • . •
Braden Business.systems; Inc.
Community Relations 2017
Appropriation#.1203.43-530.04;.P.O.#100401
: .Contract Not To Exceed$2,124-.00 '
IN WITNESS:WHEREOF, the parties hereto have made and executed.this Agreement as follows:
CITY OF CARMEL; INDIANA BRADEN BUSINESS SYSTEMS, INC;
by and through its Board of Public
Works and Safety -
By: : T1-FlIII!f
/3 e, — —01 -- '-
amen Brainard,Presiding Officer- ` - : : Authorized Signature - �:
te: / -
Printed Name
M. ryAn urke, Member --e-,
Date: '7. -5 �7 x7>P« ve _ %, _ -
Title .
Lori S/Wats Member : - FIDITIN:. 3' -., -. 4-2. ---'.
:,,Z_____
Date 7. 5 ./d 7
- 3
Last Four of SSN if Sole Proprietor:
ATT
Date:=(4 _ - - - __ - ' . . .
hr stine S. Pauley le - r __pier
Date:. . L %
IXdjobcrlandes1ConuastsBndcn Gusincss Systcros Goods&Scn{cos.doc:S11012017 10:29 A511 : -
• •
•
• • n: • Brade Business Systems Equipment Lease Agreement :. ' - -
•
.LESSEE . _ -- : .. . • . . .. . .
. Full Legal Name.- • • •_ . • : • • • • • • • . .•Phone•Number: . .
City of Carmel,Department of C ommunity.Relations• - : . . : 317-571-2494• . • . •
•
• Billing.Address:•. • • • • ; . - - • City • • • • State• Zip .Purchase Order Number • • ' -
. - One Civic Square : -I : • •. - Carmel . - '• IN. • 46032 . -
Equipment Location:if not sameas above: '. City • - State • Zip
) : . . . : . Send Invoice to Attention oft .
•
EQUIPMENT-INFORMATION • .
: : : .Equipment Make: . :.Model Number. : • •.. : : . Serial Number . -: Quantity , • . ` Description. . :
:: - Kyocera:TASKaifa :.• .: :. 406ci •: . • :. .• I. :. 1 : : • • color CopylPrint/acanlaase- :
: PAYMENT INFORMATION.
.-Lease- • Lease ; : •• : . Applicable • ..•_ • Total Lease - - - Payment:Frequency; :t♦ Monthly . • 0 Quarterly
Payments. • Payment. ' (PLUS).' Sales Tax : :(EQUALS).' Payment • - .
. 60. :$77.00 : •(+.): : '.$0.00• • - : (_)• . -. . $77.00 Security Deposit ` : - • Total Payment Enclosed
. -- - - :. - :..(+) :(_) . $0;00.. ' ...; . : -.: $77;00•. .
.- . . TERMS&CONDITIONS
14 - • Clty of Carmel.Department of Community Relations(the'Lessee")agrees to lease from Braden Business Systems,Inc(the"Lessor")the equipment listed above end on- .
. • . , . any attached•schedule(the'Lease"):The lease starts on the day the equipment is delivered to you(the"CormnencementDete')and the lease payments shall be:.'• - • ,
payablein advance beginning on the Commencement Date or any tater date designated by us:and thereafter until all amounts ere fully paid,.Your lease-obligations are:
. •. absolute,unconditional,and are not subject to cancellation;reduction;setoff or counterclaim:tease payments•aredue as invoiced byus:_ :- . . .
. .-- •2;) The aboveequipmentls to remain the.property of:Braden Business Systems,'Inc..until fulfillment of B0,monthly payments;at which time equipment can be purchased for: •- -
Fair Market:Value byte Lessee, • - • . • • • • - - .
34 , . : • • You are In default on this:Lease If:a)you ladle pay a Lease payment or any other amountwhen:due;.or b)you breach any other obligation under the Lease or any other:
-Lease with as..-It you are in:defaultenthe Lease we may;(i)declare the entire balance of unpaid Lease payments for the full Lease term immediately due and payable to
• . us;(II)sue.you for and receive the total amount due:,This Lease wasmade ln,Indiana('IN),Is lobe performed In IN and shall be governed and construed in accordance , . -
wlth the laws of lN.: . . • __. . •. . :_- .. .
4.). _ . . • ,, . p y syen q fy g.i. en• t
: : `You are res nsible for all nsksof loss or damage to the equi ment-and:lf en tossowurs . u are rt wired to saUs all of your lease Doti ations, You will kee the-
-. . • equipment Insured against all risks of loss or damage for an amount equal to its replacement cost.You will list us as the sole loss payee for the Insuranceand give us -
. proof of the Insurance; Weare not responisble for any losses or Injuries caused.by the equipment• • ' . • • . - ,
• 5,) • •You agree not to transfer:sell,sublease,assign,pledge or encumbereitherthe equipment of any rights under this lease without our prior written consent,in which-- -
.consentwili not be unreasonably withheld,conditioned or.delayed: . • . : . ' • : • . •'
. .6;) •. •'You will give us at least B0 days written notice the.expiration of the initial lease term(or any renewal term)of your Intention to purchase or return the equipment. - :
. . With proper notice you may:a)purchase all the equipment Indicated above under f12(Fair Market Value purchase option.amounts will be dete mined by us based on .- .
. • •the equipment's In place value);.or b),return all equipment in good working condition at your cost In a timely manner to our Indianapolis address:,If you fail to notNyus,or.
• • : if you don't a)purchase orb)return the equipment as provided hereinahis lease will renew at the same payment amount for consecutive 30•day periods:
..•: LESSEE:The undersigned agrees'to the above lease terms . . : - •: Braden Business Systems Ino: • - .
• o•s;.IN,46240. .
.9430 Priority W=• �� Dr Indianap � '
317-580 0100, -2510 f�80
v "
,Signature ,.: Signatuie: :, -
• • ` a � C l Pe _ T' Name: . Name: : ( % ✓r � . r _« .
•
•
Title . . ' ` r' Title: - ——
•
Date: I ., . . Date ( �.S�/� - —. :
•
•
EQUIPMENT.ACCEPTANCE . . .: '. . . .
The undersigned does hereby acknowledge-the complete and satisfactory delivery and Installation of equipment leased from.Braden Business Systems,.Inc:
1 —Signature itIe • /!\Date
IBIT
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-" i•'. -•- .8430PrinNtyWeyWastOrlve • • - . . :
. . • . -Iridlenapolls,1040240 . . . "
Seles.Order
. i -Situ 8Supplles(317)580A100 :
•
f4 t1 1 N t.'a'9,"ti,;,5 v b'1 t M S :Serdce(317)50a,2510 • ExistingCunmmer
. • .Fax(317)580.2500 • KewCtutemer. .
. . " . . _• "wwur.bradanonline,com .. Custornar0 . 'Cos7- •' ,: - . - _ Address Change: "
81 leaping Ca. '.' Braden Business Sytems Lease : • r,.City Of Cannel pept.Of Community Relations .
l •" • • N 1 C vic Square,3rd. unity Refs
. . Ik • :• .'. . , •.' Bill To# "• •C057.. . • . •. . !p. •Cannel Fir" • . ._ IN . tioan 46032 .
. t (Comm
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i • • • ,;1 Contecl Melanie Lease .Phone# - (317)571•2495' • .
,a;Contact .•.' ' :Phone ill Key • ' '
• Kai'Opt"'"
'•• `r 0ob�z Y c tr tit-r .P.urcheee rqe Humber .leap r 4 1JY3�: cal-74 YII h- -iiv�D 1�ndta " �'`it, x'�
�.,..�...�,�.�.�� �� �=-� .:_ R r s�k� :z � a�SY`" epos � r � ��y dEn�dTyp M�i 'mil----. ..... .-_...� �. sty �.....__. _.._ �ey![1e
" 03/23/I7 I,• • ' • . ,BPS INTERNAL .. • • " AlethWeds• • • .BBSINSTALL : . "80 ' IMV.. • 1 •..$77.U0" ." '1 l
.. • • IS Plit M.c,118.itilig tieW .i:Ult tea:;s..h 01f,t'% c(:ii- ."-tA.Oggipum3 : 1:i .''r};, , ` dog.f.er f.tillSig! J.,`. u<7
1 1102R62US0 TASKaifa 406c1 Color MFP ;. " . .
. ' •. : I • . 1203R46US0', ,. • 'DP-5110 Single Pass Doc"Feeder •.'" . • . •. Inc.:
: - :1 .'. . 1203PS7USO' .'.: PI?=5120 500 Sheet Paper Tray.•. " • - -
: 'TASRaIfa 406tai Copier Stand/Storage : "-
Inc
Inc
. " - .. : . ' Dcllvcry,Set-up&Unlimited Product Training Inc ..
•
. Pickup of Current.Rortica C35 and Termination of Contracts' Inc
'Inc
l it Kc r` �I.:t"�.t. t;a l jeV,4 '%4 ,)it jbnefUM t: ILlillfi '"Y N . a� ? r.ill Subtotal $77.00
..ASNelfa408e1 I BSWCPC:. - 50.0N00 Co los�ne p • Base: . N/A . Mth • .
P ❑/ . . n/Qb' D/Year.
CalorCPC: .S0,05500"1 CoplogInc 0 Buss. N/A . .• E/Flt •❑'/Qtr ❑/veer ' : '--• :• • •-, : :- - -: :. • :.
•. . . • '" :- ..Qlndudes Service&SuppIteV' .DIndudes"SeNice•Only. .• • 'Clothe:: 'Ea cIudes paper. • :" :- . • :.
--• • I. ' 881II,CPC; ': Coplea Ina. "0 _ Brae: ••. ." • tit Mth'.❑'/Qtr. ElI'«ar '
. ' • Color CPC: ' •- : • •1. Copies inp• • ' .0 . ' •Bases ❑..high - 0/Qtr. 0 Fear.
. - ❑iricudes Service&suppress: .' ❑Indudes Service.Only . •❑0ther- . " . " " • -
. : vc .rs^ y. . fit t ^, - .r c. ... -S tc,�gr tJl f,}•i=i; Si._`, cz1, r .. _
• ��-:u,rza:,� . _ -.;_.•,.'�dtr.v.._� 'r, ���� r�.�Y��,.�`��-iw,:g.V?�}, .,v,c$�.���ir�i t.x:a�;•i. .Maintenance Subtotal. I•
.. SO.OU ."
: " • City:of Cannel Dept..of Community Relations to pay.current open invoice#401982 that includes'the lease billing for payment59 of 60:Braden .
to terminate contract and waive the final payment(60th)upon signing and invoicing of new as•well as removal of
the:current Konica C35 for at no additional cost to City of Carmel Dept.of Communi Relations;,There will be one Anal: . ' "
Maintenance:Conttact•invoice that.willbe sent on the.C35 for usage from 3/3/17 • '• r •, - . •
thm"the date,of new.install:at which.time the KC.will be terminate and new. i . '
new Iri:C,begins: : . - . . . •" . .
, •,r, I.
.4
pnotulro. . . . .. .. • . . . - :• • •
: :•
Internal Use Only: ❑Invoice . .❑Real MC Wed. " ❑'Freight=BBS;
❑SMF Recorded.
❑Sates Sheet/Website .:❑'New MC Setup ❑Inventory ❑Freight m..Du " '. ❑Other •
•
IBIT
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cR DEN •
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vr:uner,. y.v r:r.a rsc Maintenance Contract - . . - - '
Cust a:• C057. Bust rsarne: City Of Carmel Dept.Of Community Relatit .'Bill To is:' C057 Bill To Name:,'City of Carmel Dept:of Community Relattr.
• ' Address: • 1 Civic Square,3rd FIr.(Community Relations Offic • . Address.: 1 Civic Square,3rd Fir(Community Relations Office) • • -
-- City/St/Zip: Carmel,IN 46032- •. • ' :• . -: _ - . • • - • L City/St./Zip: Carmel;IN 46032 •• . -
• PhoneYl: (317)571-2495, Fax q: Phoned: Fax#b
• Meter Contact
A/P Contact:
Email: F ... ;..,. _ .. , .. Email: -. • .• '
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.1'.Braders Burlueu 5ystemr,mc;agrees to pmvldé qoattyaururonce nerrilceard Interim cells us required at the • g.Toner wnsereptIon end w,elds are based uponthemenufatture'sspeaHlationsol6t6coveregebbck&wAheeei;. Installation addresseglaced abeyant'theequipment silted This agreement is limited to egessSyutregulady 20%coveragd full color.'Theamount ofcenaumptbnli depsndentupon the following:(11 orlglndetype;(2) _
ope rated'dr$J ghog a rnglretaint•bourdeyendaBcellshercunderbrerestdctedtoBndmBucetommence,lne •amount:ofsolidfill,(3)c!stomerareofequlpreentandcopyingwilsplatenopen,(4)'erivlronmentand(SImonthly -
norme• ofBrud rs Betlneuafstemn,im toS:06 p.m olwor Mondry=Fill bey exccharged
holidays.All service commenced outside copy voiurne.Tonerspllls negligent tocuitomer operation arenot covered underthls.agreemeet Braden Business- '
. •of8radenBoslneasSystems,loenorm.alworlfnghrwrswlllbechatgedatpubllshedlabor,rates forservla• - •System,Ina reserves the right to remedy this variance by either lmhingthe amount of toner provided oradjusting. •
_. eipensesonty.. - - • . : . •therate(s)of this'agreementorInvoicingthecustomerfor excess toner usage and costof Shipping freight for ' -
.' 2.'The foilowl srervkeierelnduded..Ati qu •ality eddelorwesuppliesprovided. - . . • _ _ • -
8 q BtyeswrancoseMcealls,allpartslM1rouehnormalvear(except •
. . Cosreetk Covers B,Trays),al2AN_SUMABLES,(except taper&Stapler).Parts and assembllei nags unsenkeahle 'ED.This agreement Is not transtoabk toathird parry.No portion o(thhmmacfls refundable,exceptes listed In. • 'dosto accident;neglect.Msust,newersiurges,rattertngofoqulprnant,electricelcurnentfluctuatlons,welt' • ' gheforegoreemeemenit - -
'performed other then by Braden BusinessSyritms,Incpersonnel,''Acts of God orforcoof nature,orunaethodred - . . . .
.. : equrpmontmovement,•endany other cause Out ofBradan,BuslnetsSystem,Inc.control are excluded: - - gi ifour mete,colleittontoolIseatInstalled,orIfmachlnesoreInaccesiible via thlswlledionlool,meterrequests
3.'Click'htheoufput ofany niedlafto 8.5x 31'.'Scan•Is an efedrdnk ro•py with no as fated dick .pre to be completed endfaxed:to Baden:Buslness5ystems lnc317-580.2518 or Submitted on line at • • - .. '
'output on.the scanning device: . - - www.bredenonrine.com on-specified dater Customer Is required toeuhmk monthly meter readings to Braden. - •• -
• Business Systems,Int If customer hilt to provide meter reeding le aUmely fashion;Braden faintness Systems,Inc: . . -•-
4.Thh Complete Ca re Guarantee Is good for one(1)yeer from the guarantee begirt date,This Complete Ca re at Its discretlonwill'ailimetaellnsceary meter reedings: ' . - - - -
GUI rontee will,automatfcollyrenew UntilanceledInwrlting,byeitherpartyatleast90dayspriertothecontact 1j Th d knowfedhtkhht slbl laareebaupolr program and date end.riftundernood that theeenealoftlleagreemenlhbocrepriceandpovisloeschaneswiot {I,leecoromenryaliostdate.gUndleaN mDehedresponsiblenor ctrcuemrresaasclftytreamaenntslnnesucuystnets.adc
notice,ThisogrccmetrtaholltieInvoicedendcommenceupontheeffecivedateshown.littheeventthatthe d • • • - - - 'any foss
' .machine volume drops belowerdnimum billing or remalns Idle for 30 days,Baden Bulkiest Systems reserves the . • • • - . - -
. right to charge a minimum monthly fee:for contleuanee of maintenance.Equipment covered under this-. - • 14.•Changes In theopsratlrg environment,(Including.but not lkotted to changes to•operating systems,network
. agreement Mint be In goodcondkbnbeforeitanbeaccepted,'CustomeragreestoPayforapreventative - - software,edftware epplicationt changes,end hardseare or soft-Faro upgrades or iniompatIbilliles;etc.)Mari result in.•••• -
•• . • •.maintenancecheckendallpartsandlaborrequtredinbringingtheequipmentliptolindenBuslaess5ystemr:Inc.,the need for connguratlonadlustmentsor other network Se:tritestotestorefunetlonalltyy:Such Service's shallbeat: _ -
speclRations.This agreement is separate from lees'agreement unless leased agreement and mainlenanceare. •Braden Business Systems,M i.published network service rate.•- ' ' - . - .
leased togethe{ondstated gttordingiy., -. - - . . .
5.OptlmumperfonnanceoitheequlpmentcoveredbythlsCompleteCercGuaranteeeanbeexpectedonly.lf 14.In the event Broder,BusinessSystemyjet bunabletoobtainpartsdueto the discontinuationofsuchpartsby..-
W Ilesthe manufacturerend.Isor bleto efectrepalnto the equipment Baden BuslnesS Systerru,Inc will credll the i mi providedby,ormeetingttw spedlkatlais of Braden Badness Systems;inc:lncere used:Frequent service -
csl4orproblemscaused,bylnadequgteuuppllesbeingusedmayrewhlnterminatlonofagreement•Bidden
untried portlohof the chargesto the customer!ccount.Any such«edit balance.must,bouiedto'wardfuture.:
Business Systems:Inc will provide service on a'Per Call'balls et pubWhicTates: _ ' • - - - W!rdsasesfrom linden Business systems;Mc. -- . _ -• .
6.BadenBuslneseSystems,lnc.shall have full andfreeoccesstotheequipmenttoprovide'snrvicothereon:II 1S.For Color systems,color collbretlen from tMeustomerscemputerIs not covered Under thlsogreemdnt._- •
persons other than Baden Business Systems:Inc.representatives perform Maintenance repairs,orunauthodred: Calibration shall be billed at Baden BusinessSystems,Inc.network rates.-• ' . .
, equIpnient.Moiemant and es a result,further Work Is required by Braden Business Systems,Inc:to restore. - - •.
equipment Cooperation condition,such repairs will be billed at Braden Buitnes:Systems:Ine.'s published time - -
• end material rates tIters hi effect.Curtomer also aeries to make-available and designate a w@able person for key- 16.Other than the'obllgatloni set forth itereln,BradesBusiness systems;Inc.DISCLAIMS All.WARRANTIES;
_ .opeatortralnine onequlpment and provided reasonable working•ennesphereforseruicingtheequlprnent. .EKPRESSEO ORIMPuFD;INCLUDING ANY IMPLIED WARRANTIESOFMERQLANTABIL!IY,-FRNESS.FOR USE,end OIT. -
CustomeragreestoprovidewnobleelectrkplservicetoeccordeneewithU[L code and recommended to provide'FITNESS FOR A PARTICULAR PURPOSE,BRADEN BUSINESS SYSTEMS;INC.SHALL NOT BE RESPONSIBLE FOR DIRECT ' ' .
L. . en approved surge suppressor.• . - . • . -INCIDENTAL,OR CONSEQUENTIAL DAMAGES,INCLUDING,BUT NOTUMRSOTO DAMAGESARISIN3 OUT OP THE USE • . •
. . - ..
. . - . . - - ORPERFORMANCE OF THE EQUIPMENT,THE LOSS pi.USE OF THEEQUIPMENT;OR ANY.ECONOMIC LOSS._ . . . .
. • . 7.if equipreent ES moved to e nevi:en/ice:One,eustorner.agreas to•pey the rilfference'lneharges,If moved - .
- - beyond Bradan BuslnnnnSyntemm,Ion,service tenrltorywlll terminate agreement, -- - • • . - - - -
. . .. - 17.CONSUMABlESr Drums'Detelocen,PM KnrMelntenance Kits,Print Cartridges Fuser units,Stapler . .
8.Braden BuslrieuSystems,Inc.reserves the right.totwld service and supplies in the Merit the wstomeraccount Cassettes,Trays,Paper,Trensparendes,Cleaving Webs,Fuser OR,OIIRollers,Oil Pads,Ilium Cartridges,Imaging- ' .
. . balance Is delinquent based on Baden Business Systems Inc,payment terms In effect at that time. • • . -Kits,Ink Cartridges NHeri,&Toner.. - • • -
• - •,•. ❑+Complete Care Guarantee(Excludes Paper Lit Staples), - DCondit(ortai Core Guarantee•(Excludes All Consumables) - . • • . •
. . Meter: Base Bill :CPC%Ova Bill Start LocBdon/.
Model.: -- Eq:ID-.-. . '.Serial.#. : -- -.-Type .:Base Rate-.-.Cycle: .. Copies Inc. • CPC/Ovg . : 'Cycle •'•• Meter •• .Start bate- . :Dept. - -
' TASKelfa 406d ; .. : •. - COLOR. : 'N/A. " '.: N/A. . ' 0'•. ... .. 0.0650. . _ Mnthly : .
•
BW .N/A N/A 0 0,0130'. Mnthiy-
Notes:Cost Per Copy Contract.-Billed Monthly Based on Actual Color&Black Usage -: • :. - • :. - :. -
Customer Acceptance
Printed Name TI
CuStomerSigneture _ ,tie Dete •
Braden BusinessSystems Inc Acceptance:
pgtettthWarta • • Aleah.Wade . Account Manager . . •• ••3/27/2011
• -Authorized Braden Representative• - - , . - - - - • • . - - - • • .Printed Name - .• Tilt • -- A Date
• 0430 Priority Way lAesl Drive,Indianapolis.IN 46240 311-580.0100 wwn:bradenonline.cem ■EXHIBIT' / ■
EXHIBIT B
. . .
Invoice
Date: :.
Name of Company:
Address &Zip:
Telephone No.:
Fax No.:.
Project Name:
Invoice No:
Purchase Order No:
Go
ods Services .
Person Providing• Date Goods/Services Provided. Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours :.
Provided Worked . .
GR
AND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation& Disability Statutory Limits
Einployei:'s:Liability:
Bodily Injury.by Accident/Disease; $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit. .
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit(other than: . :.
Products/Completed Operations): : : . $500,000.
Products/Completed Operations: $500,000
Personal &Advertising Injury
Policy Limit:: : $500,000
Each Occurrence Limit: $250,000
Fire Damage(any one:f re): $250,000,
Medical Expense Limit(any one person): . $ 50,000
Comprehensive Auto Liability(owned,hired and non-owned)
Bodily Single Limit:. $500,000 each accident.
Injury and property damage; $500,000 each accident.
Policy.Limit: $500,000
Umbrella Excess Liability
Each occurrence and.aggregate; $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AF
FIDAVIT
.VEv i tJ ME-EK • , being first duly sworn,deposes and says that
he/she is familiar with and.has personal knowledge;of the facts herein and,cif called as a witness in this.'
matter,could testify as follows:
1: I aril eighteen(18)years of age and am competent:to testify to the facts contained
herein:
2. I am now and at all times relevant herein have been employed by .
h.hoe-14 13 vs.cuEsc S`-srtms.. Tcc. (the"Employer")
in.the position of Col-PrAa«
3: I am familiar with the employment policies,practices, and procedures of the Employer and
have the authority to act on behalf of_the Employei.
4. The Employer is enrolled and:participates in the federal E-Verify ..program and has
Provided documentation of such enrollment participation.and _ ation. to the- City
. . . p. p of Carmel;.
Indiana.
5: :: The.Company does not knowingly employ any unauthorized aliens: = _
FURTHER AFFIANT SAYETH NOT:.
EXECUTED on the Sfk day of Cl 20 17
Ile`2‘
Printed: •..KFvu1J.M -k.
I certify under the penalties for pet jury under the:laws of the United States ofAmerica and the State of
Indiana that the foregoing factual statements:and representations are true and correct.
Q. 4,A-r-,
i'
Printed: . T. KFv MEt(<
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f-Utt
(f z ' INDIANARETAILTAX EXEMPT- • Page1 of.I a \.(�. ar el ' . : CERTIFICATE NO.003120155 002 0' .PURCHASE:ORDER NUMBER: . .
•
- • FEDERAL EXCISE TAX EXEMPT • 1 00401
. ONE CIVIC:SQUARE . . • THIS NUMBER MUST APPEAR ON INVOICES,A/P
35�6000972 •CARMEL,INDIANA 46032-2584 • • •• • • VOUCHER DELIVERY.MEMO,PACKING SUPS,
,SHIPPING LABELS AND ANY CORRESPONDENCE_
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR.CITY OF CARMEL'-1997 • .. .
PURCHASE ORDER DATE DATE'REQUIRED REQUISITION NO. '. : .VENDOR NO : DESCRIPTION . '
:5/1/2017. . . •• . .: :. 027700.
.COPIER LEASE B..MAINTENANCE.
BRADEN BUSINESS SYS,INC.. . •. • . - . Community Relations : . :
: VENDOR :9430 PRIORITY WAY,WEST DR • ' • • SHIP 1•Civic Square• : • • •
TD: C
akmel;IN• 46032=" ;. -
• •
•
. : : .INDIANAPOLIS,IN.'40240:-. • - • - .
PURCHASE ID BLANKET=. .CONTRACT'• .-PAYMENT TERMS'_ FREIGHT : '•
..QUANTITY :- •• _UNIT,OFMEASURE . :. • DESCRIPTION UNIT PRICE- •EXTENSION.
: Department:• 1203. •Fund:.-101:• . GeneralFund
- Account 43-530.04 • • . • ' . . : : -
. •• "1 -Each.. • • - ` COPIER.LEASE&MAINTENANCE : • • • ..$2,1:24.00: .. $2;124.00 • •
- - • • : • • • : - Sub Total.. $2;124.00 . . . .
- --
"' k7;
'.
• - -- - - •• • •• • - •• - - - - -.•7
r
d �tl
JJJ
' ' . - '.\il,t' Ms et r
• Send Invoice To . *..-�` ;` 1 . :Z t' :
m Comunity RelatIons e- 1
•
•
. . 1 Clvic.Square 'S , � ,- '1'";:,"Y". :
• Carmel;IN.46032- • • • 'a, . ..,.1' - . . . .
- .PLEASE.INVOICE IN DUPLICATE .
. DEPARTMENT ' : -I • • .' ACCOUNT. ' • I • PROJECT. • ' . • I -PROJECT ACCOUNT ' • • ' AMOUNT
PAYMENT
$2;124.00
'SHIPPING INSTRUCTIONS•.• :- -.All,VOUCHER CANNOT BE APPROVED FOR PAYMENT:UNLESS THE P.O.:NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND.VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. . • ' •
AFFIDAVIT ATTACHED::I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN.•.
COD.:SHIPMENTCANNOT BE ACCEPTED... - THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.:.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL .. - :
:'THIS ORDER.ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945._ .�"La►4•1c��.! A f4...ei;.
. . •ORDERED..BY'
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. i.
• • • I - -
Nancy Heck;
. TITLE • Director
CONTROL'NO: .10040 CLERK-TREASURER