CrossRoad Engineers, P.C/Eng/Adl Serv #25/72,000/Ironwood Drainage Improvements – DesignCrossRoad Engineers, P.C. �'
Engineering Department - 2017
A r nation # 2016 Storm Water Bond Fund; P O #100514
JAS
PR oP o
Contract Not To Exceed $72,000,00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT. TO THE AGREEMENT FOR PROFESSIONAL SERVICES (''Agreement") entered" into
by and between the City of Carmel and CrossRoad.Engineers, P.C. (the "Professional% as City Contract dated
March 16, 20.16 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A The terms
and conditions of -the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made.and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
ames Brainard, Presiding' -.Officer
Date- _ S �/ A
Mary A Burke, "Member
Date: % —S'
Lori S, Watson; giber
Date: � -7/'5 1 "7
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CrossRoad Engineers, P.C.
Printed
Title 2
FID(fIN: J ` ((�
, 353,
Last Four of SSN if Sole Proprietor: -
Date:
June 19, 2017
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
2016 Drainage Bond — Ironwood Drainage Improvement Project
Carmel, Indiana
Dear Jeremy:
Ib—SW —(o9
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the above referenced Ironwood Drainage Improvement
Project in the Cool Creek North, Foster Manor, and Foster Grove Subdivisions in Carmel,
Indiana. The drainage improvements will include the reconstruction of portions of the existing
storm sewer structures and installation of additional inlets and storm sewer network on
Hawthorne Drive, and Ironwood Court as well as rear yard swale improvements in the area of
Ironwood Court, Foster Court, and Dallas Drive. This project is a result of the Evaluation of
Drainage Improvements for Ironwood, which was completed by our office.
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
the Topographic Survey for the selected project areas. Included will be information such
as one foot contouring, existing street elevations, existing sanitary and storm structures,
and verification of existing utilities. This survey will also include all research, office
work, and field work necessary to re-establish the existing Right -of -Way throughout the
length of the project.
B. PRELIMINARY PHASE
After the survey is completed, we will prepare a preliminary layout that will identify the
existing site amenities and will identify proposed project features such as the proposed
curb, drainage improvements, etc. Once the layout has been completed, we will meet
with you to discuss and make any necessary adjustments. This plan will then be used to
complete the design of the project.
Mr. Jeremy Kashman, P.E.
City of Carmel
June 19, 2017
Page 1 of 5
"EXHIBIT •
C. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
Curbs and any impacted sidewalks, ramps, drives, etc.
Storm structures as necessary
Drainage and grading
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
■ Curb plan and profiles
■ Storm structures & drainage
■ Ditch grading as necessary
■ Erosion control plans
■ Maintenance of Traffic Details
D. REGULATORY SUBMITTALS & BIDDING PHASE
We will prepare the necessary applications for submittal and review and/or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies. This work will also
include the services necessary to facilitate bidding of the project.
E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
Once design is complete, CrossRoad Engineers will perform part-time construction
staking, inspection, and as -built plans if requested by the City of Carmel. This work will
include all office work and field work to complete the construction and final record
drawings of the project. This work will be hourly per Attachment "B" and with an
Estimated Fee as shown in Attachment "A".
Mr. Jeremy Kashman, P.E.
City of Carmel
June 19, 2017
Page 2 of 5
"EXHIBIT A ■
F. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
G. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President
Mr. Jeremy Kashman, P.E.
City of Carmel
June 19, 2017
=P3"EXHIBIT
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A. TOPOGRAPHIC SURVEY (lump sum)
$17,000
B. PRELIMINARY PHASE (lump sum)
$ 6,500
C. DESIGN & CONSTRUCTION DRAWINGS (lump sum)
$17,500
D. REGULATORY SUBMITTALS & BIDDING PHASE (lump sum)
$ 6,000
E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
$25,000
(hourly)
TOTAL FEE
$ 72,000
(Estimated due to Item E above)
Our total lump sum proposed fee is divided into the above work components for billing
purposes.
Mr. Jeremy Kashman, P.E.
City of Carmel
June 19, 2017
Page 4 of 5
"DCHIBFr °
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 150.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
95.00
R/W Buyer
150.00
INSPECTION
Director $ 150.00
Resident Project Representative 115.00
Asst Resident Project Representative 105.00
Project Inspector 95.00
Assistant Project Inspector 75.00
SURVEY
Survey Manager
$ 120.00
Assistant Survey Manager
85.00
Survey Crew —1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2017
Mr. Jeremy Kashman, P.E.
City of Carmel
June 19, 2017
Page 5 of 5
"EXHIBIT °
ity
C®� Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
SHIPPING INSTRUCTIONS
FEDERAL EXCISE TAX EXEMPT
100514
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
6/20/2017
068025
Project 16 -SW -63; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
16416
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Fund:0
Account: 94-650.04
1 Each
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
2016 Storm Water Bond
ASA 25 - Ironwood Drainage Improvements - Design $72,000.00
Sub Total
G.O./Storm Water Bonds 11 PLEASE INVOICE IN DUPLICATE
$72,000.00
$72,000.00
DEPARTMENT ACCOUNT
I PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $72,000.00
SHIPPING INSTRUCTIONS
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 Z x'C�
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman
TITLE Director
CONTROL NO. 100514 CLERK -TREASURER
Douglas Haney
Corporation Counsel