United Consulting Engineers, Inc/Eng/Adl Serv #10/177,700/106th Street Pedestrian Trail over White River - Design n iii II ii L' n
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CI , - - 4' EL
JAMEs BRAINARD, MAYOR
May 18,2017
Mr.Dave Richter,P.E.,P.L.S.
United Consulting Engineers,Inc.
1625 North Post Road
Indianapolis,IN 46219
RE: Notice-To-Proceed; Project 17-ENG-08; 106th Street Pedestrian Trail over White River-
Design
Dear Dave:
Please let this serve as the official Notice to Proceed with the City of Carmel for the 1061'' Street
Pedestrian Trail over White River. This contract agreement was signed at the Board of Public
Works and Safety meeting held May 17, 2017 and is subject to the granting of this "Notice to
Proceed."
Sincerely,
Jeremy Kashman
City Engineer
Cc: Skip Tennancour,American Structurepoint
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov
United Consulting Engineers,Inc. 4Ov%
Engineering Department-2017
Appropriation#2016 CO1T Bond Fund;P.O.#100383 AO.
Contract Not To Exceed$177,700.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and United Consulting Engineers, Inc. (the"Professional"), as City Contract dated
June 1, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms
and conditions of the Agreement shall not otherNise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA United Consulting Engineers,Inc.
by and through its Board of Public
Works and Safety
By, •
144.L.,041g,„
James Brainard, Presiding Officer • Autligrized Signature
Date:
XV6 T-tarlee tAtcHaet_ Vowel
Printed Name
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Date: '/7—/ 7 s"'lam 1 Vtc,C ? es i&
Title
Lori S.Watson mix r FID/TIN: _ — 04 t5
Date: /i 7/ f • Last Four of SSN if Sole Proprietor:
Date: A11( 2-8 , 2O 1'1
Christine Pat ey,Clerk-Treasur
Date: •i7//7
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CARMEL INDIANA
106th STREET PEDESTRIA6NBTRAIL OVER tAUNITED
WHITE RIVEConsulting--
PROJECT DESCRIPTION
The proposed project includes the - s ,4 4
development of a multi-use pedestrian path -
r',J V '"nia-Oeto -
along 106th Street from Hazel Dell Parkway °`Pr of VI.
through Hazel Landing Park across the
White River to Fishers Heritage Park. The -
engineering for the project will be developed ,;" ,%:
L W R w
in two phases, Phase-I of this project will "` o' 144
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include acquisition of an IDNR Construction e -
in a Floodway Permit, Coordination with y5 . ,t. -• „
IDEM & USCOE Hydraulic Analysis,
Preliminary Plan Design (25%) and Utility Coordination to Conflict Identification. Phase-II of the project
will include the final plan development, right-of-way acquisition, final utility coordination, additional permit
acquisition and any additional work required for bidding and construction of the project. This two-phase
approach is being utilized in order to nail down the final location of the crossing, overall site impacts and
project scope prior to entering in a contract for the final design services. This proposal is for the Phase-I
engineering services.
Proposed Proiect
This project and the Multi-Use Trail (pedestrian &bicycle)features for this project will be designed to meet
or exceed the 1999 "AASHTO Guide for the Development of Bicycle Facilities" as supplemented by INDOT
design standards and current ADA standards for accessible design. The bridge will be designed to meet or
exceed the current "AASHTO Standard Specifications for Highway Bridges" as supplemented by INDOT
design standards.
A Feasibility Study dated February 2013 for the proposed project was conducted by the Carmel-Clay Board
of Parks and Recreation with multiple structure types and alignments. This Feasibility Study will be used
as the basis for this proposal and it is anticipated that a combination of alignments"D"and "E"from the
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'EXHIBIT / J
study will be utilized in the final configuration (See Page 8 for Alignment Locations). The proposed
structure is anticipated to touch down on the east and west bank of the White River and provide minimal
impact to the flow of the White River. Hydraulic analysis and utility coordination will influence the final
span configuration and alignment of the bridge crossing. It is anticipated that prefabricated steel truss
members will be used, however additional structure types will be investigated during preliminary design.
The bridge will be founded on reinforced concrete abutments and driven piling. The bridge cross section
will have a clear path width of 12'-0"(See Page 9 for Typical Sections). The approach path is anticipated
to be bituminous pavement on an aggregate base. The approaches will require a 12-foot wide path
bordered by two-foot aggregate shoulders.
Coordination with the City of Fishers, at the direction of the Carmel Engineering Department is included
as a part of managing the development of this project.
Field Survey
A field survey following the requirements of the "Indiana Department of Transportation Design Manual,
Part III — Location Surveys (June 15, 1998), and all the requirements of Title 865 IAC 1-12 et sequential
will be completed. In order to minimize the survey limits, the Phase-I survey will be completed in two
parts. Part 1 will include cross sections located at the river crossing near Feasibility Study alignments"D"
and "E" in order to create the Corrected Effective and Existing Pre-Project models. Part 2 will include
additional cross sections after proposed modeling has identified a proposed alignment and hydraulic
mitigation features that will allow the project to be permittable. The proposed survey will contain the
following minimum information:
• Part 1 - Provide (6) cross sections from top of bank to top of bank of the White River near the
area of the proposed pedestrian bridge.
• Set and locate sufficient horizontal and vertical control for the design survey to be tied to at a
later date.
• Part 2 - Provide an additional (6) cross sections from top of bank to top of bank of the White
River near the area of proposed hydraulic mitigation features during a second mobilization.
Additional topographic information necessary for performing Phase-I engineering services will be taken
from statewide LIDAR, GIS data and other available sources for Hamilton County. Phase-2 design services
"EXHIBIT j/�1 Or I I
will require a full topographic survey of the proposed project site.
Utility Coordination
The utility coordination included with Phase-I will include Initial Notification of the Project, Verification of
Utilities and Conflict Analysis. Phase-II utility coordination will include all additional coordination through
relocation work plan approval.
From our site visit we identified overhead and underground utilities within the project limits. There is a
utility easement that runs east to west through the project location. The 811 utility locate request,
completed as part of this proposal, returned twelve utilities identified as possibly being within the project
limits.
Regulatory Permits
Construction in a Floodway Permit: A Construction in a Floodway (CIF) Permit will be required from the
Indiana Department of Natural Resources for this pedestrian trail project. UNITED will prepare and submit
for this permit. It is anticipated that tree clearing will be greater than 0.10 acre. As a result, mitigation
will be required for approval of the CIF permit. A reforestation mitigation plan will be prepared in
accordance with the Natural Resources Commission Information Bulletin #17 (Third Amendment) August
1, 2014. This mitigation plan is required as part of the Construction in a Floodway Permit.
Regulatory Agency Coordination
Phase-I services with this proposal will include preliminary coordination with IDEM and USACOE. The
preliminary coordination is necessary to identify any additional requirements that may impact the proposed
project. Phase-II services will include the acquisition of the IDEM 401 and USACOE 404 permits, after a
detailed survey of the final project site is completed and final impacts are determined, along with any
additional environmental coordination identified due to project impacts or funding sources.
IDEM Section 401 Water Quality Certification: This project will require Section 401 Water Quality
Certification from the Indiana Department of Environmental Management. This proposal includes
preliminary coordination including an on-site meeting to determine impacts.
•'Pa`ge�3u�.
•EXHIBIT • • 11
U.S. Army Corps of Engineers Section 404 Permit: This project will require a Section 404 permit from the
Louisville District, U.S. Army Corps of Engineers. This proposal includes preliminary coordination including
an on-site meeting to determine impacts.
Project Renderings
Renderings of the proposed project will be developed for use at the public meetings and to assist in the
pursuit of funding. These renderings will be either water color style or photo realistic to be determined
by the City of Carmel. This proposal includes two renderings.
Hydraulic Design
On March 17, 2017, United Consulting and the City of Carmel met with the IDNR to determine potential
hydraulic impacts of this proposed project on the White River Watershed. There is a published flood
insurance study for the White River and multiple permitted projects within the study reach from the 96th
Street crossing to the 116th Street crossing. The Feasibilty Study developed by the Carmel-Clay Board of
Parks and Recreation recommended channel clearing, diversion channels and acquisition of floodway
easements. The IDNR strongly recommends that the development of this project should not include
floodway easements due to anticipated resistance from local property owners. The IDNR indicates that
there is no surcharge available for the project and the backwater caused by the project will be limited to
0.0'above existing.
This project will require a detailed hydraulic model for the White River in order to apply for the IDNR
Construction in a Floodway Permit and verify that the surcharge for the proposed project is at 0.0'or less.
The hydraulic modeling will require the following models be created in order to verify the project will be
permittable by the IDNR.
• Duplicate Effective Model—This model will be converted from existing published HEC2 models that
are currently out of date. Typically this conversion does not provide results consistent with the
published FIS. A document must then be created describing where the converted model and the
published profiles do not match. Comments in the document will need to be coordinated with the
IDNR prior to submission of the IDNR permit.
• Corrected Effective Model —This model will correct any errors in the Duplicate Effective model that
was converted from HEC2 and will represent the base condition prior to any approved permit
�Page`4
"EXHIBIT • OP (J
projects. Typically the conversion from HEC2 to HEC-RAS does not provide a model consistent
with the published profiles and considerable revisions will be necessary in order to create a good
Corrected Effective model. In addition, any new cross sections required due to the proposed
improvements need to be included in the Corrected Effective Model.
• Existing Pre-Project Model—This model represents the Corrected ' 'M 4 a
r
_or-
Effective Model with all approved IDNR permits represented. i:,, , : . :o
There are approximately 31 approved permits within the project x s cf`:
study reach that will need to be reviewed and confirmed that ,` ` p r ,t It ta. . 1 ,'.;
they are accurately represented in the modeling. All permits will ° � . , ;4.
be reviewed for impact to the White River Floodplain and i iti.: ,A. : .F
axe :
compared to the published Corrected Effective Model, thisfr M--!- "' "---
information may be within the written permit and need to be re- gip;; . ,
created in the hydraulic model or it may be in an approved permit .iflt-'. �'
model that will need to be merged into the hydraulic model. This "l ' 1c�t {
model is critical to development of a proposed project that will a ,k~ -,- ,
meet IDNR permit requirements as all proposed modeling will be , ,4 , R, :
compared to this model. This model when finalized will be ; , ,
presented for review by IDNR prior to beginning work on the M L..,.. b'' '_ �'"`
proposed modeling.
• Proposed Project Model — This model will represent the conditions after construction of the
proposed pedestrian trail over the White River. It is anticipated that no surcharge will be available
for stream impacts and hydraulic mitigation measures will be necessary to meet the zero surcharge
requirement. The proposed model will be developed in two stages:
1. Determine the bridge and approach layout that shows the least impacts to the White
River flood profile. The trail crossing location is anticipated to be located at alignment
D/E from the feasibility study, however, other options will be investigated to determine
the best approach solution.
2. Develop options to mitigate the backwater surcharge created from the least impact
option. Backwater mitigation options may include channel clearing and diversion
channels to reduce the project impacts. It is anticipated that multiple scenarios will
need to be investigated in order to find a successful solution. If multiple mitigation
solutions are found, cost comparisons and environmental impacts will be investigated
.%Page:Sq
"EXHIBIT O. r I
to determine the best option. Up to 5 backwater mitigation options will be investigated
to provide a permittable project. It is anticipate that 2 additional meetings with IDNR
will be required in order to develop a permittable model for the proposed trail.
In addition to the IDNR flood modeling, Phase-I of the project will investigate trail serviceability for storm
events less than Q100 for the selected trail geometrics. Storm events less than Q10 are not currently
published and will need to be coordinated with the IDNR during hydraulic design. A serviceability storm
investigation and recommendation will be provided to the Carmel Engineering Department for review and
approval.
Project Design and Plan Development
The Phase-I project development will be completed through Preliminary Plans (25%) in accordance with
the 2015 LPA Project Development Process Guidance Document for Local Federal Aid Projects, Indiana
Design Manual, and the"AASHTO Green Book—A Policy on Geometric Design of Highways and Streets".
The design will also be evaluated, throughout the plan development, for opportunities to implement cost
savings measures.
SS&T calculations will include up to three structure types. The Preliminary Plans will include investigation
of the suitability of including a kayak boat launch on the east side of the river will be reviewed during plan
development.
A preliminary Field Check will be held prior to submission of the preliminary plans.
It is not anticipated that an INDOT submission will be made as part of the Preliminary Plan development.
Public Meetings
It is anticipated that two public information meetings will be held in order to educate the public on the
proposed project and anticipated impacts to the White River Floodplain. It is anticipated that one meeting
will be held once a successful hydraulic solution has been found for the river crossing and one meeting
will be held just after submission of the Preliminary Plans.
Page 6`."-
"EXHIBIT r
eyc
Right-of—Way
Right of Way Engineering and Land Acquisition are not included as part of Phase-I of the project.
Preliminary Right-of-Way impacts will be determined from the published Hamilton County GIS information.
Schedule
A detailed project schedule has been prepared for Phase-I with a project commencement date of May 8,
2017.
Project Funding
It is our understanding that this project will be funded for Phase-I engineering with 100% local funds.
Construction Cost Estimate
The construction cost estimate from the Feasibility Study is $4.5 million (2013 Construction). The Phase-
I scope will include an independent detailed full project development cost estimate.
'',Page T`�a
"EXHIBIT I
ALIGNMENT OPTIONS FROM CARMEL-CLAY FEASIBILITY STUDY—February 2013
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"EXHIBIT A " Page 8
eII
l 2'-0" 6'-0" 6'-0" 2'-0"
I
Profile Grade I
HMA Pavement on Compacted Aggregate
Compacted Aggregate Shoulder T
( yp•)
Compacted Aggregate
TYPICAL SECTION - TRAIL
15'-6" Max.
1'-1" 12'-0"Clear Path Width 1'-1"
5" 6'-0" 6'-0" 5"
I
4.Structure
__ Pedestrian
_ I Handrail(Typ.) _ _
I
Concrete Curb(Typ.)
Profile Grade I
Stay in Place Forms-� ' �
Slope 2% Slope 2%
L
Concrete Deck
TYPICAL SECTION - BRIDGE
"EXHIBIT A o
1625 N. Post Road CITY OF CARMEL
i t
Indianapolis, Indiana 46219 106TH ST PEDESTRIAN TRAIL OVER WHITE RIVER
UNITED Phone (317) 895-2585 Page 9
Consulting= Fax (317)895-2596 www.ucindy.com TYPICAL SECTION a F
i
City of Carmel
106th Street Pedestrian Bridge over White River(Phase 1)
ID Task Name Duration Start Finish 2nd Quarter 3rd Quarter 4th Quarter lst Quarter 2nd Quarter
Apr I May I Jun Jul I Aug I Sep Oct I Nov I Dec Jan I Feb I Mar IF Apr I May I Jun Jul I
1 1O6th Street Pedestrian Bridge over White River 1 329 days; Mon 5/8/17 Sun 4/1/18 ►
(Phase-I) I
2 Notice to Proceed 0 edaysi Mon 5/8/171 Mon 5/8/17 S18•
3 Utility Coordination-Notification I 28 edaysi Mon 5/8/17 Mon 6/5/17 Timm Utility Coordination-Notification
Ner
4 Survey 28 edaysi Mon 5/8/17 Mon 6/5/17 ham=Survey'
5 Utility Coordination-Verification of Facilities i 28 edays; Mon 6/5/171 Mon 7/3/17 Utility Coordination-verification of Facilities
6 Hydraulic Analysis-Duplicate Effective Model 1 14 edaysi Mon 6/5/17] Mon 6/19/17 - b•,wic-Analycis—Duplicate-EffectiyaMode
7 Hydraulic Analysis-Corrected Effective Model —1 14 edays! Mon 6/19/178 Mon 7/3/17 Hydraulic Analysis-Corrected effective Model
a Hydraulic Analysis-Existing Pre-Project Model 28 edays; Mon 7/3/171 Mon 7/31/17 - •raulic Analysis-existing Pre-Project Model
9 Hydraulic Analysis-IDNR Meeting I 0 edays; Sun 8/13/17] Sun 8/13/17 8/13
10 Hydraulic Analysis-Proposed Model Step 1 14 edays; Sun 8/13/17 Sun 8/27/17 Hydraulic Analysis-Proposed Model Step 1
11 Hydraulic Analysis-Proposed Model Step 2 28 edaysi Sun 8/27/17] Sun 9/24/17 i raulic Analysis-Proposed Model Step 2
12 Hydraulic Analysis.. IDNR Meeting................................_.................._,................0edays]...._.._Sun 10/8/171 Sun 10/8/17 toil31
13 Structure Size&Type 1 42 edays; Sun 10/8/17j Sun 11/19/17 Structure Siz:&Type
14 Preliminary Plans 1 42 edays! Sun 11/19/171 Sun 12/31/17 (Preliminary Plans
15 City of Carmel Review 1 14 edaysi Sun 12/31/171 Sun 1/14/18 City of Cannel Review
16 City of Fishers Review I 14 edays1 Sun 12/31/171 Sun 1/14/18 City of Fishers Review
._._...._....................................._.._____._._..__.........................._......_.....-_..... ._..................._...._....._1........ - •: ised Prelim
--'-----t....__........._..............................
17 Revised Preliminary Plans 30 edays; Sun 1/14/181 Tue 2/13/18 nary Plans
18 Utility Coordination-Conflict Identification I 28 edays Tue 2/13/181 Tue 3/13/18 Utility Coordination-Conflict Identification
19 Coordinate Field Check 1 21 edaysi Mon 7/3/171 Mon 7/24/17 Coordinate Field Check
20 Preliminary Field Check I 0 edays Mon 7/24/17] Mon 7/24/17 7/24*Preliminary Field Check
21 Regulatory Permits Application 1 175 edays) Sun 10/8/171 Sun 4/1/18 ,•ter,-a Ara., ':, < _ ,- -1:6:, fit ® ,< Regulatory Permits Application
22 Public Meeting No.1 1 0 edays] Sun 10/22/171 Sun 10/22/17 10/22•
23 Public Meeting No.2— 1 0 edaysl. Tue 2/27/18 Tue 2/27/18 2/27•
In
5
Page 10
J
�1
City of Carmel
106th Street Pedestrian Bridge over White River
(Phase-I Development)
Fee Type
Field Survey $7,500 Lump Sum
Utility Coordination $10,100 Lump Sum
Regulatory Permits
IDNR Construction in a Floodway $4,500 Lump Sum
IDNR Mitigation Plan Development $5,000 Lump Sum
Coordination with IDEM(401)/USCOE(404) $3,600 Lump Sum
Public Meetings(2 @$2,500) $5,000 Each
Project Renderings(2 @$3,000) $6,000 Each
Hydraulic Design $74,000 Lump Sum
SS&T Design&Preliminary Plans $62,000 Lump Sum
TOTAL DESIGN ENGINEERING $177,700
"EXHIBIT
/for/
Page 11
4/13/2017 Fee Summary 2:40 PM
INDIANA RETAIL TAX EXEMPT Page 1 of 1
Cit
®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT _ 100568
�,!ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE'DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
7113/2017 00351256 Project 17-ENG-08; Contract Date 06.01.16
UNITED CONSULTING City Engineering's Office
VENDOR 1625 N POST ROAD SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46219- Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
17117
QUANTITY 1 UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 211 CUM Cap Development
Account: 43-509.00
1 Each ASA 10 -106th Street Pedestrian Trail over White River- $177,700.00 $177,700.00
Design
Sub Total $177,700.00
6,0 O F Gil fif
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7,7,.."'''
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Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032- ,,
PLEASE INVOICE IN DUPLICATE
L- DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $177,700.00
SHIPPING INSTRUCTIONS 'ANPVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 ORDERED BY .-� =--�
�J
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. - - - '
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 1 00568 CLERK-TREASURER