CrossRoad Engineers P.C./Eng/ Adl Serv #12/225,000/2016 Bond Projects Right of Way ServicesCrossRoad Engineers, P.C.
Engineering Depatitiient - 2017
Appropriation It 2016 Storm Water Bond, 2016 General Obligation Bond, 2016 COIT Bond Funds; P.O.104004, 34003, 34294
Contract Not To Exceed $225,000.00
ADDITIONAL SERVICES' AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the 'Professional'), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Addiitional.Serbices Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and, executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board :of Public
Works and Safety
By:
James Brainard; Presidin Officer
Dae:
Mafy An ilrke, Meliber�
Date, �
Lori S. Watso. ember
Date: `7 / I `f It 17
A
Christine PauleyXerk-Trea urer
Date: M :7
Ic'C'.Ya.acuHh,L1,a1F.C:.a!+3.r.�:'nt:�re,o.g�tgrc4w,o,a [Mai,rn .VN
CrossRoad Engineers, P.C.
Title
Last Four of SSN if Sole Proprietor:
Date:
JAO
ATTACHMENT "A"
June 27, 2017
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: 2016 Bond Projects
Right of Way Services - Additional Fee Proposal .
Dear Jeremy:
As we discussed, we have prepared this proposal to provide additional various Right of Way Services for
various 2016 Bond Projects which are included in either the 2016 General Obligation Bond, the 2016
COIT Bond, or the 2016 Storm Water Bond Program and as directed by your department. CrossRoad
Engineers will provide these services in accordance with the previously approved contract #16 -ENG -21
called 2016 Carmel Bond Program Management. All units cost items will be in accordance with said
previous contract.
Based upon the number of anticipated projects in which we would be involved at the time of our
original contract, a contract ceiling of $400,000.00 was established. Due to additional services being
added to the scope, we would suggest increasing the contract ceiling by $225,000.00 for a total of
$625,000.00 against which we would invoice for the various above referenced projects.
The original contract is currently covered by the three (3) purchase orders and we request increases to
each as follows (see below for summary of increases and attached copies of purchase orders with
requested increases marked accordingly):
1) PO 34004 (2016 Stormwater Bond) $50,000.00 increase to $125,000.00
2) PO 34003 (2016 General Obligation Bond) $250,000 increase to $300,000.00
3) PO 34294 (2016 COIT Bond) $100,000.00 increase to $200,000.00
We. would like to thank you for this opportunity to continue our involvement in enhancing the City of
Carmel and we appreciate the City's trust in our ability to provide these services. We look forward to
working closely with you to make these 2016 Bond projects a success!
If you should have any questions or need any further information, please do not hesitate to call me at
(317) 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
/'J,
Trent E. Newport,
(( . E. EXHIBR
President j
!b I
3417 Sherman Drive ■ Beech Grove, Indiana 46107 ■ Tel 317780.1555 ■ Fax 317.780.6525
o j' Carmel
CityJl
INDIANA RETAIL EXEMPT
CERTTIFICATE O00310155 02 0
Page I of
PURCHASE ORDER'NUMBER
SHIPPING INSTRUCTIONS
FEDERAL EXCISE TAX EXEMPT
34003
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, Alp
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
7/11/2016
068025
Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
6412
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Vepartment:2200 Fund.0
Account. 94-650.04
1 Each
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
G.O./Storm water Bonds PLEASE INVOICE IN DUPLICATE
General Obligation Bond
ASA 12 - 2016 Bond Projects Right of Way Services $300,000.00
Sub Total
$300,000.00
$300,000.00
DEPARTMENT ACCOUNT
l PROJECT ! PROJECT ACCOUNT AMOUNT
PAYMENT $300,000.00
SHIPPING INSTRUCTIONS
' Alp VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945��
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman
TITLE Director
CONTROL NO. 34003 CLERK -TREASURER
Douglas Haney
Corporation Counsel
C it ®f Car�'}�'1 el
INDIANA ETAIL EXEMPT
CERTIFI ATE NO. 031 0155 02 0
Page I of 1
PURCHASE ORDER NUMBER
��Jl
FEDERAL EXCISE TAX EXEMPT
34004
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
7/11/2016
068025
Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
I BLANKET CONTRACT
PAYMENT TERMS FREIGHT
6413
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund.0
Account., 94-650.04
1 Each
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
G.O./Storm Water Bonds
PLEASE INVOICE IN DUPLICATE
2016 Storm Water Bond
ASA 12 - 2016 Bond Projects Right of Way Services $125,000.00 $125,000.00
Sub Total $125,000.00
DEPARTMENT I ACCOUNT
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $125,000.00
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 34004 CLERK -TREASURER
o j" Carmel
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
JL
FEDERAL EXCISE TAX EXEMPT
34294
ONE CIVIC SQUARE -
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
8/31/2016
068025
Project 16-ENG-94; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032-
BEECH GROVE, IN 46107 -
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
7986
QUANTITY I
UNIT OF MEASURE
I
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200 Fund:O
Account., 94-650.04
1 Each
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond PLEASE INVOICE IN DUPLICATE
COIT Bond Fund
ASA 12 - 2016 Bond Projects Right of Way Services $200,000.00
Sub Total
$200,000.00
$200,000.00
DEPARTMENT i ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $200,000.00
SHIPPING INSTRUCTIONS
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.- NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 34294 CLERK -TREASURER
Jeremy Kashman
Director
Douglas Haney
Corporation Counsel