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The Etica Group/Eng/Adl Serv #1/254,600/111th Street and Range Line Road Intersection Improvements - DesignThe Etica Group, Inc, Engineering Department 2017 Appropriation # 2016 COLT Bond Fund; P.O. #100598 Q�QV�tQ Contract Not To Exceed $254,600.00 JAQ ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement) entered into by and between the City of Carmel and The Etica Group, Inc. (the "Professional'), as City Contract dated August 2, 2017 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain In full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: dat es rainard, Presiding Officer e:T'A Mary Ann 51urke, Member Date: x —a1— / -,/ - _&6` P �<,e Lori S. Watson, Member Date: [X.•VCdwaM,WroiSm RGm1+S� IF.e�lam:n,12ot717LeCiAa CmipASAtIJ.�W:7lEdlZ01T 10.4EM The Etica Group, Inc. I CLO Tile FIDITIN: 03 - Last Last Four of SSN if Sole Proprietor: Date: -7 -� 1-1 the Vt' ca m July 14, 2017 Mr. Jeremy Kashman, PE City Engineer City of Carmel One Civic Square Carmel, IN 46032 AT P PCS ENGINEERS joins the etica group As A -1 11.—ENCn-41 Re: Proposal for Professional Services: 111th Street & Rangeline Road Intersection Improvement (Roundabout) Design Phase Services Dear Jeremy: We are excited to submit to you our proposal to perform engineering services relating to the 1115Y Street and Rangeline Road Roundabout project. The following work elements are included in our proposal: - Topographic Survey - Permitting - Preliminary (40%) Roadway Design & Plan Preparation - Geotechnical Investigation* - Final (100%) Roadway Design & Plan Preparation - Pavement Design* - Right -of -Way Engineering - Location Control Route Survey - Traffic Counts & Capacity Analysis - Utility Coordination (hourly) * if needed Currently, the PCS Engineers' scope of work does not include the following services; such services can be amended into our scope if desired: Right-of-way acquisition services, including appraisals, negotiations, etc. Environmental studies, documentation, and NEPA permitting. Our total proposed fees are itemized on the following page, and a general project scope follows. We look forward to working with you on this project! Please let us know if you have any questions or if you require any additional information. Estimated manhours can be provided, if required. Sincerely, The Etica Group ?-"a� -/? Johnathon Nail, P.E. Transportation Engineering Manager cc: 16-094 Indianapolis Headquarters 1 Avon I Fishers 1 Nee Haven I VIVE & WE Certtr, "EXHIBIT__., ■ Mr. Jeremy Kashman PE City of Carmel 111th & Rangeline Roundabout July 14, 2017 Page 2 Notes: • Each task item above is proposed to be completed for a fixed, lump sum fee, except the following: - Utility coordination, geotechnical investigation & report, Pavement Design, and bidding/construction phase services are proposed to be charged "as needed" on a time - and -expense basis. Amounts shown are estimated "not -to -exceed" amounts. - Right-of-way engineering, LRS submittal, staking right-of-way, and ME reports are proposed to be charged on a unit basis. Amounts shown are estimated based upon the individual unit fees x 6 parcels. • Initial work will include only those items required to prepare Preliminary Design submittal ("'40% Plans). Items shown with gray background are those occurring after the Preliminary Design. "EXHIBIT A ■ 2.6_ Mr. Jeremy Kashman PE City of Carmel 111th & Rangeline Roundabout SCOPE OF SERVICES July 14, 2017 Page 3 Project Description: The Project will provide a new roundabout at the intersection of 111th Street and Rangeline Road in the City of Carmel, Indiana. Project is assumed to use 100% local funding. I. TOPOGRAPHIC SURVEY & ROUTE SURVEY The field survey will be conducted to a level detailed enough to provide adequate information to complete the final design plans for the project. The limits of the survey shall be as follows: • On 111th Street, limits shall generally extend from 500' west to 150' east of Rangeline Road, for a total length of 6,500 feet. The lateral limits of the survey shall extend from the centerline of 111th Street 75' north and south, for a total width of 150 feet, and including some additional width as needed near the intersection. • On Rangeline Road, limits shall generally extend from 500' south to 500' north of 111th Street, for a total length of 1,000 feet. The lateral limits of the survey shall extend from the centerline of Rangeline Road 75' east and west, for a total width of 150 feet, and including some additional width as needed near the intersection. • This survey will also include site sketches (if needed), sketches of pipes, current conditions, location of the low spots -holding water, materials and any eroded areas that may exist. Specific Scope Details & Assumptions: • Horizontal control will be completed in Indiana State Plane East Grid Coordinates and referenced to North American Datum of 1983 (NAD 83) 2011. • Vertical control will referenced to North American Vertical Datum of 1988 (NAVD 88), and based on Bench Mark "Y 42". If said monument does NOT exist, then this fee will need to be modified to accommodate use of an alternate monument. • The Etica Group will have the existing utilities field marked, providing above ground evidence of the location of the utility. The Etica Group does not guarantee the accuracy of the observed, marked utilities. The utilities will be identified by Indiana 811 and located per this survey showing horizontal location only. The depth, size, or any other features will not be noted, unless provided by the utilities. • Research the last Deed / Plat of record for the current property owners. The research will consist of approximately 17 parcels. • Plot the property owner names from Tax Assessment / Government Records. • Collect general topography within the specified survey corridor, including above ground utilities, marked below -ground utilities (horizontal locations only), wells, sanitary sewer structures, storm sewer structures, and all existing topographic information, such as culverts, trees, fences, drives, ditches, pavement, shoulders, guardrail, toes of slopes, tops of banks, flow lines, edge of water, etc. • Detail all observed structures within the survey corridor, including invert elevations, direction and sizes of pipes. Assumes a maximum of 10 structures. Does NOT include structures considered to be confined space entry. • Process field data and plot all topographic features in CAD format. Prepare a digital terrain model (DTM) for the surveyed area. • Plot all property lines obtained from deed analysis or as determined by the governing agency as required by IAC Title 865, including: -nHD i n 3 �-� Mr. Jeremy Kashman PE City of Carmel 111th & Rangeline Roundabout July 14, 2017 Page 4 — Apparent boundaries/Evidence, e.g. fence lines, tree lines and shrub lines, will be located and shown on the route survey plat. — Existing boundary corners will be searched. Those located in the field will be reflected on the route survey plat. • Provide a graphical representation of an alignment for both the route survey and the design plans. This alignment will NOT include monumenting (setting points) or physically referencing the alignment in the field. • Find and reference Section Corners, as required. • Prepare a field survey book. • Prepare a Route Survey Plat and Report complying with Rule 12, Title 865 IAC. • Survey Notices will be provided to adjacent property owners. Includes research of property ownership for mailing addresses, and assumes a total of seventeen (17) owners to be notified. II. ROUNDABOUT DESIGN Develop design plans for a modern Roundabout at the intersection of 111th Street and Rangeline Road, in general accordance with Carmel Clay Comprehensive Plan and IDM 411 design standards, including applicable drainage elements; and prepare final construction documents. Specific Scope Details & Assumptions: • Attend Early Coordination Meeting with Owner, if requested. • Conduct traffic volume counts (24-hour) and peak -hour turning movement counts (am & pm), if necessary. • Conduct capacity analysis of intersection to determine appropriate geometry and number of lanes. • Prepare Preliminary Plans (approximately 40% complete) and documents for Owner review. To be used as Preliminary Field Check Plans. • Conduct a Preliminary Field Check meeting • Prepare Final Plans (approximately 95% complete) and documents for Owner review. To be used as Final Plans. • Prepare Bid Plans (100% complete) and documents. To be used as Final Tracings. • Provide Bidding & Construction phase services as requested, including pre-bid Q&A and addenda, pre -construction meeting attendance, submittal reviews, etc. • Prepare and submit applications for project permits. Permits anticipated include Rule 5 & Hamilton County Drainage. • Scope assumes the following: o No Public Hearing is required. o Landscaping design is not required. o Traffic maintenance is assumed to be a full intersection closure. o Scope includes up to three (3) coordination meetings during project development. Plan elements shall include the following: • Title Sheet • Index Sheet • Plat Sheet °EXHIBIT A ■ qa�� Mr. Jeremy Kashman PE City of Carmel 1111h & Rangeline Roundabout • Typical Cross Sections • Plan & Profile Sheets • Roundabout Layout • Construction Details • Signing & Pavement Marking Details • Traffic Maintenance Details • Erosion Control Details • SummaryTables • Cross Sections Construction Documents shall include the following: • Bid quantity computations & Engineer's estimate of probable costs • Design calculations & documentation • Project special provisions III. GEOTECHNICAL SERVICES July 14, 2017 Page 5 Provide an evaluation of the subsurface conditions (if needed) and assess the impacts of these conditions on the proposed construction. Improvements are anticipated to include construction of a roundabout and reconstruction of the approach pavement on each leg of the intersection with a curbed section for a distance of about 300 to 500 ft in all three directions. In addition, drainage improvements are anticipated to include storm sewers established at a depth of no greater than 10 ft. Additional information such as traffic volume, earthwork (cuts and fills) and construction schedule is not known at this time. Specific Scope Details & Assumptions (if needed): Perform up to four exploratory test borings to a depth of up to 15 ft each. The actual location, depth, and number of borings will be dependent on the soil conditions encountered, forthcoming plans, and INDOT guidelines at the time of our evaluation. Standard Penetration Test (SPT) sampling will be performed in the borings at 2A -ft intervals. In addition, Shelby tube samples will be obtained as determined at the time of the field work. We anticipate that access to the boring locations can be accomplished with truck -mounted equipment with traffic control, and the borings will be backfilled at completion of the field work with auger cuttings, a bentonite chip plug, and a concrete patch at the surface. • Locate the test borings using measurements from existing site features shown on plans. • Hand auger soundings will be performed as deemed necessary • Contact Indiana 811 to arrange an underground utility line location check prior to geotechnical work. • Perform appropriate laboratory tests including visual soil classification, hand penetrometer readings, moisture content, grain size analysis, soil pH, soluble sulfate, phosphorus, potassium, loss on ignition (organic content), Atterberg limit determinations, unit density, unconfined compression, standard Proctor and subgrade resilient modulus. • Prepare a technical report which will include a summary of our findings and recommendations for geotechnical considerations regarding: o Subgrade preparation and improvement, as necessary, for support of sewers, embankment fill, if any, and pavement; n A I�N�B� Mr. Jeremy Kashman PE City of Carmel 111th & Rangeline Roundabout July 14, 2017 Page 6 o Pavement design parameters; o Embankment fill placement; o Placement and compaction of backfill for sewers; o "Topsoil' data (as per INDOT Standard Specification 914.01); and o Potential construction problems due to the subsurface conditions encountered (e.g., soft subgrade difficulties, dewatering, etc.). Perform a Pavement design with considerations for the intersection (new pavement) considering reconstruction. Our analyses will be performed using the MEPDG approach (AASHTOWare PavementME) in accordance with Ch. 304 of the INDOT Design Manual and applicable memoranda. Anticipating less than 10,000 sq. yds of new pavement, the analysis will be made using only HMA for the new section(s). Our scope does not include widening, overlay or temporary pavement. *Provide geotechnical review of the final check prints.* IV. UTILITY COORDINATION Includes coordination of utility relocations and/or adjustments to accommodate the project in accordance with 105 IAC 13 for the design development and construction of the project (on an hourly basis). Specific Scope Details & Assumptions: • Research existing records to confirm names of utility companies with facilities in or near the project limits. This includes review of map files maintained by City, investigation of field conditions, and review of information from1ndiana Underground Plant Protection Service (Indiana 811). This task includes a single site visit for visual confirmation and data collection (i.e. photographs and confirmation measurements). • Prepare and distribute "Initial Notice of Proposed Improvement Project" letters to all utilities known to exist in the project area. Gather responses and document utility replies. • Prepare and distribute "Verification of Existing Facilities" letters and preliminary project plans to all utilities known to exist in the project area. All utility replies will be documented upon receipt and all facility and/or location corrections will be communicated to designers. Includes identification of reimbursable utilities and identification of easements utilities have obtained. • Prepare and distribute "Conflict Analysis" letters and updated plan sheets to all utilities known to have facilities within the project limits. All replies will be documented upon receipt. • Utility companies will be sent pre -final stage project design plans for developing their relocation plans with official request letters. Relocation work durations and schedules will be established. • Relocation plans (both written summary and design sheet mark-ups) will be reviewed and included in plans. Also included are compiling of documents (including coordination certificate, special provisions, work plan narrative, and relocation drawings) and providing to designer. "Notice of Approved Work Plan" and "Notice to Proceed for Proposed Improvement" letters prepared and submitted to Owner for approval. Distribute approved work plans and relocation plans to utilities. Also included is review of reimbursable utility relocation cost estimates, prepare reimbursable agreements between Owner and Utility. • This task involves all required coordination during utility relocation of existing utilities or work performed in contract (if to be performed by project contractor). • *Provide Utility Coordination Certification and Utility Special Provisions for Final Tracings package.* "EXHIBIT 6 6k Mr. Jeremy Kashman PE City of Carmel 111th & Rangeline Roundabout July 14, 2017 Page 7 • Continue utility relocation coordination activities, as needed, until completion of construction. • This scope assumes a maximum of ten (10) separate utilities are located within the project impact area, with a maximum of five (5) utilities requiring adjustment or relocation. • This scope assumes attendance at up to two coordination meetings during design development and one field visit during construction. • The following items are NOT included in this scope: o Field observation/inspection of utility relocations. This work is assumed to be performed by Owner's construction inspector. o Subsurface Utility Engineering (SUE) services. Utility Coordination will be provided on an hourly basis given the following rates: • Utility Coordination Manager: $129.00/hr • Utility Coordination Technician: $94.00/hr V. RIGHT OF WAY ENGINEERING SERVICES Verify property ownership and prepare Right of Way parcel plats for use in Right of Way acquisition. Specific Scope Details & Assumptions: • Provide Title and Encumbrance (T&E) Reports for each parcel involved in Right of Way Acquisition. • Prepare boundary descriptions for all proposed acquisition areas required for the Project. • Prepare an exhibit (plat) for each parcel showing the existing land with the proposed area to be acquired. • Perform in the field stake -out locating the new Right -of -Way line for partial takings, as requested or approved by the Owner. The stake -out will be made using wooden hubs or stakes located at appropriate points indicating the Right of Way, easement, or right of entry for the Project. • *Provide "electronic" submittal of right of way parcels into INDOT LRS system.* • Right of way acquisition services, including (but not limited to) appraising, buying, review appraising, recording, obtaining mortgage releases, preparing transfer documents, managing Right of Way acquisition services, and INDOT Right of Way certification, are NOT included in this scope. "EXHIBIT A ■ 7d Mr. Jeremy Kashman PE City of Carmel 111th & Rangeline Roundabout ANTICIPATED PROJECT SCHEDULE OF SERVICES Proposal to City 7/14/17 Notice to Proceed Anticipated 8/15/17 Topographic Survey Complete 9/15/17 Preliminary Design Submittal 10/6/17 Preliminary Design Review Mid October 2017 Preliminary Field Check Early November 2017 Right -of -Way Engineering 11/10/17 —11/30/17 Right -of -Way Acquisition 12/1/17 — 6/4/18 Stage 3 / Final Plans Submittal 3/2/18 Stage 3 Review March 2018 Tracings/Bid Package Complete 3/30/18 Bid Project April 2018 July 14, 2017 Page 8 "EXHIBIT A ■ -� Z Ulty ®f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100598 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 7/20/2017 371824 Project 16-ENG-41; Contract Date pg, 02. I-:� THE ETICA GROUP, INC. City Engineering's Office VENDOR 7172 N. KEYSTONE AVE. SHIP 1 Civic Square SUITE G TO Carmel, IN 46032- INDIANAPOLIS, IN 46240 - Kate Lustig PURCHASE ID BLANKETCONTRACT PAYMENT TERMS FREIGHT 17351 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department., 2200 Fund: 0 COIT Bond Fund Account. 94-650.04 1 Each Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032- ASA 11 -111th Street and Range Line Road Roundabout $254,600.00 Improvements - Design PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I SHIPPING INSTRUCTIONS 'SHIP PREPAID. •C.O.D. SHIPMENT CANNOT BE ACCEPTED. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Sub Total $254,600.00 $254,600.00 PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $254,600.00 AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. Jeremy Kashman Douglas Haney TITLE Director Corporation Counsel CONTROL NO. 100598 CLERK -TREASURER