CrossRoad Engineers, P.C/Eng/Adl Serv #23a/25,000/On-Call Plan Review - Updated Consultant Fee Request4
CrossRoad Engineers, P.C. F�0
Q {BOG
F,ngineering Department - 2017
Appropriation # 2200-4340100: P.O. #33451 JAS
Contract Not To Exceed $25,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the 'Professional'), as City Contract dated May
1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
ainard, Presiding C (cer
2-N
Mafy An urke,,YembAr
Date: �r _ l
7
Lori S. Watson. Member
Date:
ATTEST
Christine Pauley, CI " /� rer
Date:
110C -4-1.04S.,. ASA Q.W&-.VVvmrawatiNq
CrossRoad Engineers, P.C.
By: ----7-1 �— ���
Authorized Signature
6:M1 aWi?OiZT
Printed Name
Ktr SI DEQ 1
Title
FID/TIN: 35 –19(o333 1
Last Four of SSN if Sole Proprietor:
Date: 0-7/? 4 /? 0 / –7
July 17, 2017
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: On -Call Plan Review
Updated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional services for the City
of Carmel. CrossRoad Engineers will provide these services as an extension of the City
Engineer's staff on an hourly basis. The specific service we shall provide per this scope includes
the technical drainage review of developer -prepared plans as your office requests in conjunction
with private developer related projects.
Our July 2017 invoice of $3,455.00 reduces the remaining balance of PO #33451 to $9,827.48.
To continue work through the calendar year of 2017 and complete the month of January, 2018, I
formally request an additional amount of $25,000 be added to the contract ceiling against which
we would invoice. This amount is based on the workload already performed and projected by
our office, utilizing the average monthly invoice over the last year and six months. We will
continue to work as efficiently as possible to minimize the City's expenditures on these
developer driven projects. Should at any time during this calendar year, the supplemental
amount be depleted, we shall contact you immediately to request additional funds for these
services. Our 2017 Hourly Billing Rates that we will be using for work performed through
December 31, 2017 are attached for your reference.
We appreciate the City's trust in our ability to provide these services and look forward to
continue working closely with your staff and helping you keep the ever-growing list of projects
moving through your office. If you should have any questions or need any further information.
Please do not hesitate to call me.
Sincerely,
CrossRoEngineers, P
Cmgo .1 0, E.
Vice President
Enc.
"EXHIBIT / "
/6fZ
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 150.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
95.00
R/W Buyer
150.00
INSPECTION
Director $ 150.00
Resident Project Representative 115.00
Asst Resident Project Representative 105.00
Project Inspector 95.00
Assistant Project Inspector 75.00
SURVEY
Survey Manager
$ 120.00
Assistant Survey Manager
85.00
Survey Crew —1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2017
•Exrt!BIr
INDIANA RETAIL TAX EXEMPT
City ®f CarmeI
CERTIFICATE NO.003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
Page 1 of 1
PURCHASE ORDER NUMBER
33451
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/4/2016 068025
CROSSROAD ENGINEERS, PC Engineering
VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 - Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT
2397
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-401.00
1 Each 2016 On -Call Plan Review $105,000.00 $105,000.00
Sub Total $105,000.00
Send Invoice To:
Engineering
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
DEPARTMENT
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $105,000.00
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A
SHIPPING INSTRUCTIONS
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945�-
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
-
Jeremy Kashman Douglas Haney
TITLE Director Corporation Counsel
CONTROL No. 33451 CLERK -TREASURER