Comp. Plan Contract Village of Hanover Park Municipal Building Sonya A.Crawshaw
2121 West Lake Street Village President
Hanover Park,Illinois Sherry L.Craig
60103-4398 Village Clerk
312.837.3800 Marc G.Hummel
Village Manager
December 22, 1988
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Hanover Park Mr, Jeffrey Davis, Chairman
Plan Commisssion
City of Carmel
40 East Main
Carmel, Indiana 46032
Dear Chairman Davis,
I am pleased to recommend Camiros for your consideration as the
consulting firm for your Comprehensive Plan. . Our plan was adopted by the
Board of Trustcc3 in December of 1987, and has been most useful
Comprehensive Plan ever in our village.
The staff at Camiros, and particularly their Principal Consultant
Leslie Pollock was most sensitive to our needs and worked with us to
resolve conflicts which were revealed during preliminary meetings. The
final product is not just another bound report which is doomed to languish
on a shelf, but rather it is a working document which is understandable
and a true reflection of our community's vision for our economic future.
Camiros is, in my opinion, truly a premier consultant, and their
professionalism and careful insight helped translate our specific needs
into an outstanding comprehensive plan for the Village of Hannover Park.
I certainly have no reservations in giving them my highest recommendation.
Sincerely,
/
Sonya A/. Crawshaw
Village President
eh
401(
CONTRACT FOR PREPARATION OF COMPREHENSIVE PLAN
THIS AGREEMENT made and entered into by and between the City
of Carmel, Indiana, (hereinafter referred to as "City" ) and Clay
Township of Hamilton County, Indiana , (hereinafter referred to as
"Township" )
WITNESSETH:
WHEREAS, the City, formerly Town, and Township on the 2nd day
of May, 1961 , entered into an agreement by the terms of which the
Township was joined to the Town of Carmel, for the purpose of
zoning; and
WHEREAS, the parties have determined that it is now advisable
to procure a new comprehensive plan for the City and Township; and
WHEREAS, the City is contracting to procure such a plan;
NOW, THEREFORE, it is mutually agreed by and between the City
and Township that:
1 . The City agrees to procure the new comprehensive plan.
2. The Township agrees to seek State Tax Board approval of
a special appropriation of federal revenue sharing trust funds in
the sum of Twenty-Four Thousand Dollars ($24,000.00) said funds to
be paid to the City in complete payment for the Township' s total
share of the total cost of a new comprehensive plan.
3 . For and in consideration of the promise and agreement of
the City to obtain a new comprehensive plan, and subject to the
approval of all necessary state agencies, the Township has hereby
Contract )r Preparation Page Two �,
agreed to pay to the City the total sum of Twenty-Four Thousand
Dollars ($24 ,000.00) in the following manner:
A. Twelve Thousand Dollars ($12,000. 00 ) on or before July
15 , 1984, and
B . Twelve Thousand Dollars ($12,000. 00) on or before
December 31 , 1984.
4 . This Agreement shall be in full force and effect as of
the 1st day of January, 1984, and shall continue in full force and
effect unless both parties agree in writing to any change.
IN WITNESS WHEREOF, the parties have hereunto set their hands
and seals as of the 1st day of January, 1984 .
CITY OF CARMEL, INDIANA
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CLAY TOWNSHIP OF HAMILTON
COUNTY, INDIANA
BY
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AGREEMENT
FOR
.CONSULTING PLANNING SERVICES
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:IS AGRETMENT, entered into as of this AQ day of I, .. ',„„4._-,.
by and between the CITY OF CARMEL, STATE OF INDIANA, ere in after
re_erred to as the "CITY") , TOWNSHIP OF CLAY, HAMILTON COUNTY INDIANA, (hear
in after referred to as the "TOWNSHIP") and WOOLPERT CONSULTANTS, a partnership
engaged in engineering and planning, consisting of seven (7) partners, located
in the C:Pn'Y of Indianapolis, State of Indiana (here in after referred,to as •
the ("consultant") , WITNESSETH:
_.,
WHEREAS, the City and Township are undertaking certain actions and requires
certain professional and technical assistance in connection with the preparation
of Comprehensive Plan Revisions:
NOW, THEREFORE, the parties hereto do mutually agree as follows:
PHASE i. CONCEPT PLAN
A. Aerial Photography and Base Maps
New aerial photography shall be made at a negative of
41+ 1"=2000' covering perimeters of Clay Township. Photography
shall be flown with 80% forward lap and 35%side lap and
shall be suitable for making 1" =400' reproducible screened
enlargements.
id„ Using the 1"=2000' scale photography reproducible
screened enlargements shall be made at a scale of 1"=4001 .
Each enlargement shall cover four '0) sections with a 1/2
inch overlap between sheets. A proper border to title
block shall be shown on each sheet.
The existing 1"=1000' property map shall be updated to show
all properties existing as if the date of the aerial photo-
graphy. It is our understanding that the existing
1"=1000' property maps were last updated in 1978 and that
no more than 1,500 new properties have been recorded since
that date. The method of updating the existing property
map shall be as follows:
The 1"=2000' aerial photography shall be enlarged to a
scale of 1"=1000' . The 1"=1000' enlargements shall be
oriented beneath the existing 1"=1000' property map until a
local best fit is accomplished. New properties, sub-
division and roads shall then be drawn directly from the
1"=1000' aerial enlargements. Properties shall be further
checked against the recorded plats to be sure they are cor-
rectly interpreted. Copies of the recorded plats shall be
supplied by the Director of the Department of Community
Development.
The 1"=1000' updated property map shall be enlarged to
scale of 1"=400' on a basis of four (4) sections per
sheet. Each 1"=400' sheet thus created shall cover the
same four (4) sections that are covered by the reproducible
screened enlargements and shall be matched in scale and
position as close to the photographic image as possible.
Discrepencies between the new 1"=400' map sheets and the
1"=400' reproducible screened enlargements depend on the
accuracy of the original 1"=1000' property map and com-
pared it to the USGS Quad map. We have found it to be
fairly accunate and do not anticipate discrepencies
greater than + 1/10 inch at the 1"=400' map scale. No
guarantee however as to fit can be made until the actual
enlargements are produced.
The 5' contour plater covering the entire Clay Township
shall be obtained from the USGS. The contour plater shall
be enlarged to a scale of 1"=400' on a sheet system cov-
ering the same 4 section sheet formal described above.
Each 1"=400' contour sheet shall match the property map and
the reproducible screened enlargements covering the area
within + 1/10 inch at the 1"=400' scale, subject to the
scale accuracy of the original 1"=1000' property map as
described above.
2
B. Community Developement Issues and Goals/Objectives and
Related Policies `
The Consultant shall review Plan Commission minutes over
the past several years as a means for identifying major
planning/development issues and concerns. The Consultant
shall work with the Plan Commission, the City Council , and
the Mayor's Office to generate a list of key community
leaders who represent a broad cross-section of the commun-
ity, including the business, finance and development sec-
tors. Interviews shall be conducted with these community
leaders to identify and to refine previously outlined
issues. These interviews will allow the Consultant to
begin to identify relationships and dynamics of community
change, as well as to explore fully the perceptions of com-
munity leaders about the City and Township.
The Consultant shall develop a tentative list of computer
cross-tabulations for evaluation of the results of the Com-
munity
\
Survey conducted by the City in 1982. This list
shall be reviewed with the Comprehensive Plan Update Committee
and revised as necessary. The appropriate statistical analyses
shall be performed, and the results evaluated by the Con-
sultant and reported back to the Committee.
The information collected above pertaining to community
needs and development issues, and the survey tabulation
shall be translated into specific statements of community
development goals and objectives. These initial statements
shall be reviewed with the Committee and then finalized.
The Consultant shall then review these development goals
and objectives agreed upon by the Committee and shall
formulate policy statements which shall then be used to
guide the technical planning elements which follow.
PHASE II TECHNICAL PLAN ANALYSIS
The following Work Program assumes that the goals, objectives,
and policies prepared for the Concept .Plan will be incorporated
into the Technical Plan. The Concept Plan and Technical Plan
together shall comprise the Comprehensive Plan.
3
A. Historical Development of the Community and the Regional
Setting
The Consultant shall review the historic basis of develop-
ment within the City of Carmel and Clay Township. The reg-
ional context for the Plan Revisions shall be stated.
Relationships between historic growth trends and present
circumstances shall be identified. Development trends cur-
rent within the Indianapolis metropolitan region shall also
be identified and considered for their impact on local
development matters.
B. Development Patterns
City Staff may assist the Consultant in conducting an in-
ventory of land use and building conditions within the City
and Township. The Consultant shall record in color the
results of this inventory on paper prints of existing
parcel maps. Relevant development data shall be compiled
by the Consultant, including pre-existing information per-
taining to building, zoning, and subdivision activity. -
Tabular summaries of building conditions and land use
amounts shall be extracted from this inventory.
Development conditions to be analyzed in this section shall
include the following: amount and type of "developable"
and vacant land within the local area; amount and type of
agricultural land and related preservation measures; devel-
opment pressures and trends relative to residential commer-
cial and industrial lands; development potential of zoned
land; trends relative to public/semi-public uses and rec-
reational uses; relationship of current development pattern
to community goals and objectives; land use allocations;
implications of development pattern for service costs; and
framework for housing production and conservation.
C. Land Suitability
The consultant shall utilize existing physiographic and
natural resources information to analyze and identify the
capacity for additional development of City and Township
lands, as well as the suitability of such land for addi-
tional development. This analysis shall consider the fol-
lowing factors and relationships: flood plains and wet-
lands, surface water and groundwater recharge areas,
4.
geological formations, soil conditions and topography as
they relate to development potential and carrying capa-
cities.
The relationship between current use, development capa-
city and holding capacity on vacant lands shall be eval-
uated relative to the Concept Plan.
D. Recreation and Conservation
The Consultant will identify special resource areas within
the community, including: Existing active and passive rec-
reation areas, existing conservation lands rated from
"most" to "least critical , existing natural resource areas,
and factors which might threaten their existence, areas of
special historic/architectural value, and areas with spe-
cial scenic vistas.
The Consultant will identify existing and anticipated fut-
ure recreation needs based upon Concept Plan policies and
population forecasts. Potential recreation sites will be
rated on a scale from "most" to "least desirable". Alter-
native ways to retain open space and recreation areas
through means other than ownership in fee simple will be
investigated by the Consultant.
E. Population and Economy
The Consultant will analyze and describe the existing local
area economy and demographic composition of the community,
and will forecast future population and economic levels
through the years 1990 and 2000. Specifically, the Consul-
tant shall :
-- Analyze and describe the existing economy including the
character of and changes in the labor force, employment
levels, income, and other key economic indicators.
-- Identify growth and development factors within the con-
trol of the City and Township as well as factors beyond the
City's and Township's control .
-- Project labor force and employment rates over the 1983-
2000 time period.
-- Project population, age structure, and household com-
position over the 1983-2000 time period.
5
•
F. Development Supports
The Consultant shall prepare an inventory and analysis of
public facilities and services within the City and Clay
Township. This inventory shall :
-- Identify existing and anticipated route deficiencies
within the area's circulation system.
-- identify major pedestrian/auto/bicycle conflict areas.
-- Identify future street needs and capacities based upon
traffic volumes and anticipated traffic generation of
various land use patterns.
-- Review existing water and sewer master plans for their
consistency with the Concept Plan.
-- Inventory and analyze community facilities.
(Refer to page 7, Item B. Community Facilities Plan)
G. Problems and Opportunities
The Consultant shall evaluate the existing conditions des-
cribed above and shall prepare a summary statement of com-
munity development problems and opportunities to be
addressed in the several Plan Elements.
PHASE III MASTER PLAN ELEMENTS
A. Land Use and Housing Plan
The Consultant shall prepare a draft Land Use and Housing
Plan showing recommended amounts, locations, and types of
various land use development (residential , commercial ,
industrial) over the 1983-2000 time period. Specific
recommendations and strategies shall also be formulated
for strengthening residential areas and improving housing
6
quality in the older portions of the City and Clay
Township. This housing component shall further identify
ways to strenghten the neighborhood concept and neighbor-
hood scale as the local area continues to develop. Housing
density shall be identified by planning sub-areas, along
with recommended strategies for achieving the housing "mix"
desired, as oulined in the Concept Plan.
B. Community Facilities Plan
Community facilities and service needs and locations will
be identified'; 'along with descriptions of recommended
"service areas" based on input from the respective responsible
bodies. Recreation facilities and park areas/open space areas
shall also be identified and established based on input from
the Hamilton County Park Board according to a hierarchy of needs
at the neighborhood, community, and City/Township level . The
Community Facilities Plan shall also consider such public service
components as school facilities based on input from the School
Superintendent and School Board, library facilities based on
input from the Head Librarian and the Library Board, Police
needs based on input from the Police Chief, and Board of Public
Works and Safety Members. Any changes which need to be made to the
City's water and sewer master plans relative to the consistency
of those plans with the Concept Plan shall also be described ink.
this Community Facilities Plan based on input from the Carmel
Utility Manager, Carmel Board of Public Works and Safety Members
and the Clay Regional Sewer Board.
C. Circulation Plan
A proposed long-range plan for improvement of thoroughfares
will be prepared, based on input from Carmel City Engineer and
the Hamilton County Engineer, along with dimensioned cross-sections
for specific street types. Provision for proper connection of
future development areas will be undertaken, as well as
recommendations to assure the proper relationship between
street and pedestrian ways. Special attention will be
given to developing strategies and standards to ensure that
development along major thoroughfare frontages within the
City and Clay Township is consistent with the policies of
the Concept Plan.
D. Original Downtown Plan
The Consultant will prepare a generalized concept plan for
the Downtown Area of the City of Carmel . This original
Downtown Area is bounded by Smoky Row Road-136th Street on
the north, Seaboard System Railroad right-of-way on the west,
Bandy Center-Coville Center to the south, and the high school
site to the east. This generalized concept plan will out-
line a series of land use, circulation, public improvement
and design strategies for the continued development/revi-
talization of the Original Downtown Carmel .
E. Capital Improvement Porgram/Fiscal Analysis
In order to assist in the review of the Comprehensive Plan as a
separate report and not as a part of the Comprehensive Plan
Report, the Consultant shall provide the following:
The Consultant shall compile a comprehensive listing of those
capital improvement projects which are determined to be needed
over the planning horizon based upon the recommended plan elements
included in the Comprehensive Plan Revision. Preliminary,
generalized cost estimates shall be prepared for this listing
of proposed capital improvements projects.
City Staff, with the direction and the assistance of the Consultant,
shall analyze the existing tax base of the City and Township and
review both the nature and extent of the current indebtedness in
order to assess what financial capability the community has at
present. In addition, the Consultant will consider what the
probable tax base will be in future years based upon the proposed
development pattern. The local area's fiscal position will generally
be described and evaluated including a consideration of revenue
and expenditure patterns, total assessed valuation, tax rate,
bonded indebtedness and debt retirement schedules, bonding
capacities, and other pertinent fiscal data.
Based upon this analysis of the local area's existing and projected
financial resources and the planned capital improvements, the
Consultant shall analyze the degree to which anticipated tax
revenue will meet required facility costs. Recommendations
shall be made regarding alternative nad potential methods of
financing various proposed capital improvements.
F. Plan Achievement Measures
The Consultant shall describe a process to be used in keep-
ing the Comprehensive Plan current. This process shall in-
clude a description of indicators (plan achievements measures)
to determine whether or not the Plan is being implemented or
maintained, as well as the consequences of implementation
upon the goals and objectives contained withint the Concept
Plan. Indicators shall be developed which have the capacity
of being generated by local staff from local data sources.
G. Development Controls Review
The Consultant will conduct an overview analysis of the City's
subdivision and zoning regulations in light of the Concept
Plan and Technical Plan. Recommendations will be made as to
what the City will need to do to bring these development con-
trols into conformance with those Plans as well as with modern
development practices. The Consultant shall in addition advise
the Committee on alternative development controls formats and
shall consider specifically the extent to which the two current
regulations are internally consistent and in conformance with each
other.
8
The Consultant shall prepare a technical memorandum outlining
the findings of this general overview and the recommended work
needing to be done to prepare substantive changes in develop-
ment controls for subsequent adoption by the City. This memo-
randum shall be prepared as an appendix to the Technical Plan.
H. Report Preparation and Printing of the Public Distrubution
Documents
The Consultant shall prepare a series of Technical Memorandum
and draft reports at strategic intervals throughout the Work
Program. The Technical Memoranda shall be informal , issue-
oriented, relatively brief dicussion guides for use by the
Plan Update Committee. Reports shall be more formal bound a
documents which shall be comprised in whole or in part from
the Technical Memoranda.
Phase I
Three Technical Memoranda shall be prepared during Phase I.
These Technical Memoranda shall consist of the following:
Summary of Issues (developed from the review of Plan Commis-
sion Minutes, community interviews, and survey tabulations), '
Preliminary Goals and Objectives, and Preliminary, Policy
Statements. The Committee shall provide the consultants with
a single unified set of written review comments regarding each
Technical Memorandum. The Consultant shall prepare a Draft
Concept Plan from the Technical Memoranda, incorporating
appropriate written review comments from the Committee.
Phase II
The Technical Plan Analysis phase of the Work Program shall
be summarized by the Consultant in two Working Memoranda:
Outline of the Detailed Work Process and Summary of Exist-
ing Conditions/Statement of Problems and Opportunities.
Phase III
The Consultant shall prepare four Draft report documents
summarizing the Plan Elements to be prepared in Phase III of
the Work Program. These reports shall consist of the follow-
ing: Draft Land Use, Circulation and Housing Plan, Draft
Original Downtown Area Plan, Draft Community Facilities Plan and
Plan Achievement Measures. The Committee shall provide the Consultant
9
with 'a single unified written set of review comments on
each of these Draft reports. The Consultant shall prepare
a Draft Technical Plan Analysis and Draft Plan Elements, and
including appropriate written review comments from the Committee.
An additional Technical Memo shall be prepared by the Consultant
on the Development Controls Review; this technical Memorandum
shall be included as an appendix to the Draft Technical Plan.
►The Committee : is to assume responsibility for preparing a
written memorandum summarizing each meeting's discussion and all
decisions arrived at during the particular meeting. All report
plan graphics shall be prepared at a scale of 1"=1000' .
I. Public Distribution Documents
The Committee shall provide the Consultant with a single
unified set of written review comments on the Draft Concept
Plan Report and the Draft Technical Plan Report, including
additional comments from the Plan Commission.
The Consultant shall prepare a Preliminary Comprehensive Plan
Report which shall be a bound document including black-and-
white art work with reference plan maps prepared at a 1"=1000'
scale. The Draft Comprehensive Plan Report shall be reviewed by the
Committee, and the Committee shall provide the Consultant with a
single unified set of written review comments. The consultant
shall edit the Draft report incorporating the appropriate review
comments of the Committee, and shall prepare fifty (50) copies of the
final Comprehensive Plan Report
The Consultant shall also prepare a five-color poster-type summary
of the Plan which shall include supporting text and a suitable
scaled five color Proposed Land Use Plan Map. The Land Use Plan
Map shall include Thoroughfare Plan and Community Facilities'
Plan recommendations.
This Summary shall be reviewed by the Committee, and the Committee
shall provide the Consultant with a single unified set of written
review comments on the Plan Summary. The Consultant shall make
appropriate changes to the Summary per the Committee's review,
and shall produce a total rof two thousand (2,000) copies of
this Plan Summary.
10
J. Meetings and Presentations
The Consultant shall conduct a series of work sessions and make
formal presentations throughout the Work Program, including
the public hearing before adoption of the Comprehensive Plan.
Whenever the Committee and the Consultant agree, two or more
work sessions can be combined into one meeting. The Committee
shall direct the Consultant to invite the Plan Commission, The
Director of the Department of Community Development (or his
representative), the Mayor (or her representative), the Carmel
City Council , the Township Trustee (or his representative) the
Township Advisory Board to attend all Committee Meetings with the
Consultant during all phases of development of the Comprehensive
Plan.
Phase I
The Consultant shall conduct a total of five work sessions with
the Committee throughout Phase I of the Work Program. The first
work session shall occur at the beginning of Phase I to review
the Work Program. Three additional work sessions shall be conducted
with the Committee in order to review each of the three Technical
Memoranda to be prepared as part of the Phase I Work Program.
A fifth work session shall be conducted with the Committee to
review the Draft Concept Plan.
The Consultant shall make a formal presentation of the Draft
Concept Plan to a meeting of the Plan Commission.
Phase II and III
The Consultant shall conduct a total of seven work sessions with
the Committee throughout Phases II and III of the Work Program.
These work sessions shall be conducted at the following points in
the Work Program: to review problems and opportunities; to
review the Draft Land Use, Circulation and Housing Plan; to review
the Draft Original Downtown Plan; to review the Draft Community
Facilities Plan; to review the Draft Plan Achievement Measures;
to review the Development Controls memo, and to review the Draft
Technical Plan. The Consultant shall conduct a formal presentation
fo the Draft Technical Plan to a meeting of the Plan Commission.
The Consultant shall conduct two additional work sessions with
the Committee, one to review the Committee's comments
regarding the draft Final Comprehensive Plan Report, and to review
the Draft Summary Plan. The Consultant shall additionally present
the Final Plan Report and the Summary Plan to a public hearing of
the Plan Commission before adoption.
11
K. Project Duration and Compensation
The Consultant shall perform the above described Scope of Services
over a twelve month time period. The Consultant shall be compensated
for the performance of the professional and technical services
described in the amount of Sixty-Nine Thousand Three Hundred Dollars
($69,300. 00) . The Consultant shall invoice the City in the amount
of Six Thousand Nine Hundred and Thirty Dollars ($6 ,930. 00) in the
first week of each month from the third month of the program through
the eleventh month of the Work Program and an amount equal to Six
Thousand Nine Hundred and Thirty Dollars ($6 ,930. 00) upon completion
and delivery of the final Comprehensive Plan Report and the Plan
Summary Report. Payment of this amount shall be by the City of
Carmel in the amount of Forty Five Thousand Three Hundred Dollars
($45, 300. 00) and Clay Township in the amount of Twenty Four Thousand
Dollars ($24 , 000. 00) . The undersigned parties understand that at
the time of execution of the contract, the amount of Forty Two
Thousand Dollars ($42,000. 00) has been appropriated and that an .
additional Three Thousand Three Hundred Dollars ($3,300.00) may be
appropriated by separate action of the Council.
From time to time the Committee may request additional meetings
with the Consultant. Meetings beyond those which are provided for
specifically in this contract shall be invoiced by the Consultant
at the rate of Two Hundred Fifty Dollars ($250. 00) per meeting
including preparation time and meeting time.
L. Provision of Materials to the Consultant
The City shall make available to the Consultant all available,
necessary plans, reports, annual budgets, maps, ordinances and
other pertinent information relative to planning and development
within the local area, including but not limited to; City base maps
at 1"=200' that are currently being prepared, set of tax maps,
zoning and subdivision ordinances, zoning map the current, 1971
master plan, etc.
M. Project Material Property of the City
All maps, field sheets, working notes and other material produced
as part of this project shall become the property of the City
of Carmel and Clay Township.
•
12
N. Method for Conflict Resolution and Termination
Where the City and Township and the Consultant disagree on an
interpretation of the written provisions of this Agreement, the
issue in question shall be resolved through negotiation between
the Partner-In-Charge of the project for the Consultant and the
Mayor and the Township Trustee.
The City and Township shall have the right to terminate this
Agreement, in whole or in part, at any time by sending written
notice thereof to the Consultant. Upon receipt of such written
notice of termination, the Consultant shall immediately discontinue
the services provided hereunder, and the City shall Compensate
the Consultant as soon as reasonably possible thereafter for the
services provided under this Agreement. If termination is at the
time of Completion of any phase listed in the scope of services
above, payment shall be in full for those phases completed. If
termination should occur during any phase of the work, compen-
sation for that portion of the work done for that phase shall
be based on the Consultant' s normal billing rates for work per-
fbrmed under the terminated phase.
0. Supplementary Services
The City of Carmel and Clay Township my desire to have some
other consulting planning services provided by the Consultant.
These supplementary services will be furnished by the Consultant
to the City and Township if requested in writing by the Mayor
and Township Trustee. The supplementary services shall begin
when the Consultant receives a written authorization from the
Mayor and Township Trustee for providing specified items of
supplementary services. In addition, events occuring within the
local area over the course of the Work Program may require addi-
tional services to be performed by the Consultant to successfully
complete the Master Plan Update; should this occur, the Consult-
ant will immediately advise the Mayor and Township Trustee and
will outline the required scope of supplementary services and
will estimate the cost of providing such services. The Consultant
and the Mayor and Township Trustee shall then negotiate an agreed
upon scope and an agreed upon fee for those services.
13.
AUTHORITY FOR THIS AGREEMENT
THIS AGREEMENT, is authorized by appropriate aftion of the CI Y OF
CARMEL, INDIANA, adopted and approved on the 247 of
1983. '
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date
as shown of Page 1 of the foregoing.
ATTEST: FOR: WOOLPERT CONSULTANTS
(1,4 441- By:
ttner
For the: City of Carmel , Indiana For the: Township of Clay, Hamilton County
� � By:
Mayor Township TrGstee
/00-7.4 "-f_yK/V-14 ,0-061,1 asurer y: ,, - : tA4 h4.4
p
f/..e.2cc�sX� ��� lUeacoL
FISCAL OFFICER'S CERTIFICATE
It is hereby certified that the funds required to meet this Agreement
have been lawfully appropriated for authorized and are in the Treasury or are
in the process of collection and are free from any obligation for certificates
now outstanding.-
DATED: cff��ii¢
City i al fficer
REQUEST FOR PROPOSAL S
The City of Carmel, Indiana, Department, of Community Development acting
on behalf of the Carmel/Clay Plan Commission is requesting proposals for
consultant services dealing with the updating of the current Comprehensive
Plan Update 1985 and multi-colored summary poster.
Description: The consultants working with the Department of Community
Development staff will assist the Carmel/Clay Plan Commission in updating
the current Comprehensive Plan in the areas of: public involvement;
demographic and infrastructure update; re-evaluation of development goals
and strategies; an expanded open space - recreation element and an expanded
thoroughfare plan; new aerial photography and updating the existing land
use and recommended land use plan. The consultants will be responsible
for obtaining public input through a formal public survey (via telephone
etc. ), documentation, public presentation and the reduction and presentation
of collected information into a format for consideration by the Commission.
The consultants will also be responsible for the preparation and printing
of the updated Comprehensive Plan and revised summary poster including
photographs and color artwork. The study area includes 36 square miles with
a population of approximately 43,000 composed of the City of Carmel and Clay
Township.
Contract Limitations: The contract period will be nine (9) months beginning
upon execution of the contract and ending no later than October 1, 1989.
Evaluation & Selection: The following criteria will be used to evaluate
submitted proposals in a competitive negotiation process: professional
qualifications; knowledge of the comprehensive planning process; uniqueness
of the submitted proposal as it relates to the Carmel/Clay community;
knowledge of Carmel/Clay community; qualifications in managing group
discussion and group decision making. These factors will be used for
key personnel who will be assigned to the project and for the entire firm as
a whole, in addition to an acceptable plan for providing services and the
costs involved therein.
Proposal Submission: Formal submitted proposals shall be limited to no more
than five (5) typed 8 1/2 x 11 pages, and shall be submitted to Mr. Jeff Davis
c/o Mr. Charles E. Kiphart, Planning & Zoning Administrator, Carmel City Hall,
Carmel Department of Community Development, 40 E. Main Street, Carmel, Indiana
46032. The closing date for receipt of proposals is November 25, 1988.
Budgeted Amount for 1989: $40,000 - $60,000 per review of proposals.
Contact Person: For additional information or to request a copy of the current
Comprehensive Plan and summary poster ($100 deposit required) please contact
Mr. Charles E. Kiphart, Carmel Department of Community Development, 40 E. Main
Street, Carmel, Indiana 46032. (317) 844-6433.
.11910111
January 26, 1989
Mr. Wes Bucher, Director
Dept. of Community Development
40 East Main Street
Carmel , IN 46032
Dear Wes:
On behalf of Woolpert Consultants, I would like to thank you and
the members of the Plan Commission for the opportunity to interview
with you for the Comprehensive Plan Update. Although we were very
disappointed to learn that we were not selected, we wish you very
success in your current planning endeavor.
We very much enjoyed our working relationship with the City during
the 1985 Comprehensive Plan Update and we look forward to future
opportunities to again work with all of you. Please do not hesitate
to call on us if there is any information that you need from the 1985
study for your current planning program.
Sincerely,
WOOLPERT CONSULTANTS
Michael R. Weddle
MRW:kac
cc: Mayor Dorothy Hancock
Jeff Davis, President, Carmel/Clay Plan Commission
WOOLPERT CONSULTANTS • 7140 WALDEMAR DRIVE • INDIANAPOLIS, INDIANA 46268-2183
317/299-7500• FAX 317/291-5805
City
of CCarmel
Wesley G. Bucher
DIRECTOR-DEPT.OF COMMUNITY DEVELOPMENT
Dorothy J.Hancock
MAYOR
April 24, 1989
Joanne Green
HNTB
225 N. New Jersey
Indianapolis, IN 46204
RE: Comprehensive Plan Contract for Planning Services
Dear Joanne:
Suggested revisions:
Agreement part:
Page 3, #5, 2nd paragraph:
Last line shall be changed to comply with claim dates and payment terms
for City. Invoice due in by the ---? -- of each month, and will be paid on the
---?-- day following that. Claim must be submitted to DOCD by ---?---
General Provisions, attachment A
1st paragraph. Plan Commission will furnish secretarial support to document key
discussion points.
3rd paragraph. Plan Commission, not the DOCD, will be responsible to "represent
and report" the progress and status to the Plan Commission, various civic and
community groups. DOCD would not mind giving periodic updates to the City
Council.
4th paragraph. DOCD will be responsible for having the document scanned and the
results of that given to HNTB. We will not proof, correct, spell, find format
errors, etc. DOCD is willing to assist HNTB in determining areas of conflict or
question.
Services to be provided:
#6 No
#7 Will furnish what is available
#8 Will furnish County Highway task force data
#9 Is this needed? Information whould be available through other
City Departments.
#10 Same as #9
40 EAST MAIN STREET CARMEL,INDIANA 46032 317/844-6433
Page 2
Comp. Plan
4/24/89
#11 through #14 It seems that this should be Plan Commission function
l#15 DOCD should not be making these presentations of findings and
recommendations.
#16 appears to be same as #4
#17 "expressed in acres" should be discussed.
List of Deliverables (attachment C)
My main concern in this area is the poster size and "black & white"
reference referencs as opposed to color posters and other data.
Since 1 ,
Wesley Bucher
tom H D M by OM Ya0M.t Accomn CLAIM ..tAl.d POMO No EN MIMI
On Account of Appropriation for ToRAWARn NPFnTR.S T8 W?J A RR R(,`RNMFE
Address 225 N. New Jersey St., Indpls., IN 46204
A CLAIM.TO BE PROPERLY ITEMIZED.MUST SHOW.KIND OP SERVICE.WHERE PERFORMED.DATES SERVICE RENDERED.BY WHOM.
RATE PER DAY.NUMBER OP HOURS.RATE PER HOUR.PRICE PER FOOT.PER YARD.PER HUNDRED.PER POUND.PER TON.ETC. ___.
ORDER_ O. I •_ - _ ITEMIZED CLAIM --- —DOLLARS CTS. ---
19 N 1989 C1Aima -- —
® I.voice No. 1 - 13139-11 ' '
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■ Verbal autho . . . . . ... .c - .-d W ° B
® Services for the period through April 28, 1989. 1
■ Per Detail Attached '
III
-I AMOUNT DUE THIS INVOICE: 11;0Iii 90
III
■ 1111111111111m
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III 1
Punuaat to the provisions and penalties of Chapter 155.Acts of 1959.
I hereby certify that the foregoing account is just and correct that the amount claimed is legally due after allowing
all just credits,and that no part of the same has been paid.
HOWARD .. 5 rN & BER I'I F
c
Date May 16 19_- )'Pi" Associate
/ TITLE
CLAIM NO. WARRANT NO. I have examined the within claim and hereby
certify as follows:
That it is in proper form.
IN FAVOR OF That it is duly authenticated as required by law
HNTB That it is based upon { Contract
225 N. New-Jersey St. Statutory Authority
1Nalanavolis, Id 46204-2135 That it is apparentlycorrect
incorrect
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HI.I I B HORCHITECTSWARD NEEDLES TAMENGINEERSMEN &BERGENDOFFPLANNERS 225 North
ANew Jersey Street
Indianapolis,Indiana
46204-2135
(317)636-4682
FAX(317)633-0505
May 16, 1989
Mr. Wes Bucher
Department of Community Development
City of Carmel
40 East Main Street
Carmel , Indiana 46032
RE: INVOICE NO. 1 - 13139-11
CARMEL COMPREHENSIVE PLAN UPDATE, 1989
Dear Mr. Bucher:
Enclosed is our current invoice for the Carmel Comprehensive Plan Update.
This invoice covers services for the period through April 28, 1989.
Please feel free to contact me should you have any questions concerning
our billing.
Very truly yours,
HOWARD NEEDLES TAMMEN & BERGENDOFF
•
Deborah Bush
Accounting Services Department
Enclosure
cc: Ms. Joann Green
•
Partnere Charles T.Hannigan PE.Daniel J.Spigae PE.John L.Cotton PE,Francis X.Hall PE,Robert S.Coma PE.Donald A.Dupies PE,William Love FAIA.
Robert O.Miller PE.James L.Tuttle,Jr.PE,Hugh E.Schell PE.Cary C.Goodman AIA,Gordon H.Slaney.Jr.PE.Harvey K.Hammond.Jr.PE.Stephen G.Goddard PE,
John W.Wight.Jr.PE.Richard D.Beckman PE
Aeeooletee Don R.Ort PE.Kendall T.Lincoln CPA,Roberto W.Sniithem PE.Harry O.Berteaea PE,Ralph E.Robison PC.Cecil P.Counts PE,Stanley I Mast PE,
Robert W.Anna PE.Walter Sharks PE.Jannis O.Russell PE.Ross L.Jensen AIA,Frank T.Lamm PE,Ronald W.Aarons AIA.H.Jerome butler PE.Blaine M.Corriere PE,
Michael P.Ingardia PE,Bernard L.Prince PE.Stephen B.Quinn PE.Saul A.Jacobs PE,Ewing H.Miller FAIA,Douglas C.Myhre PE.Carl J.Mellee PE.Daniel F.Becker PE.
Richard L.Farnan AIA.Donald F Keath PE.Douglas E.Prescott PE.Ronald L.Marcie PE.Robert W.Luscombe PE,Thomas L.Williams AIA,Dennis E.Conklin PE.
John E.Kupke PE.Rodney P.Pella PE.Steven M.Reiss AIA,Robert A.Leick PE,Glenn O.Seduisky PE,Banlamin A.Wheeler PE
OHloee Alexandria.VA.Atlanta,GA.Austin.TX,Baton Rouge.LA.Boston.MA,Charleston.WV.Chicago.IL.Cleveland.OH,Dallas.TX.Denver.CO.Fairfield.NJ,Hartford.CT,
Houston.TX.Indianapolis.IN.Irvine.CA.Kansas City,MO.Lexington,KY.Lexington.MA.Los Angeles.CA,Miami,FL.Milwaukee.WI.Minneapolis.MN.Nashua.NH,
New York.NY.Orlando,FL.Overland Park.KS.Philadelphia.PA.Phoenix.AZ.Raleigh,NC.Seattle.WA.Tampa.FL.Tulsa.OK.Wilmington.DE
HNTB
HOWARD NEEDLES TAMMEN & BERGENDOFF
•
•
Board of Public Works & Safety May 16, 1989
City of Carmel
2 Civic Square
Carmel, Indiana 46032
INVOICE NO. 1 - 13139-11
CARMEL COMPREHENSIVE PLAN UPDATE, 1989
VERBAL AUTHORIZATION TO PROCEED RECEIVED FROM WES BUCHER
PLANNING SERVICES CONTRACT DATED MAY 1 , 1989
SERVICES FOR THE PERIOD THROUGH APRIL 28, 1989
PERSONNEL HOURLY BILLING
CLASSIFICATION HOURS RATE TOTAL COSTS
Project Engineer 8 $62.75 $502.00
Assistant Project
Landscape Architect 166 46.75 7,760.50
Ass't. Project Engineer 15 46.75 701 .25
Technician VI 3 42.50 127.50
Jr. Landscape Architect 8 35.75 286.00
,Secretary 15 24.00 360.00
$9,737.25
EXPENSES:
Materials & Supplies $35.25
Reproductions 18.43
Travel & Subsistence 728.97 782.65
AMOUNT DUE THIS INVOICE: $10,519.90
TOTAL CONTRACT AMOUNT: $60,000.00
TOTAL BILLED TO DATE: $10,519.90
TOTAL PAID TO DATE: $0.00
TOTAL OUTSTANDING: $10,519.90
( ,[ &J
CM NDOFF � Y
�NTB ARTECTS ENGINEERS PLANNERS
New JerseyStreet
Indianapolis,Indiana
46204-2135
.(317)6364682
FAX(317)633.0505
May 11, 1989 •
Mr. Jeff Davis, President
Carmel Plan Commission
c/o Mr. Wes Bucher
Department of Community Development
40 East Main Street
Carmel, Indiana 46032
Re: Comprehensive Planning Service for
City of Carmel
HNTB Project No. 13139
Dear Jeff:
This transmittal represents Progress Report No. 1, Invoice #1 for the
referenced project for the period ending April 28, 1989. The amount of
work complete to-date is outlined in the following paragraphs and
corresponds to the attached invoice.
DEVELOPMENT OF PROJECT WORK PROGRAM
A questionnaire was prepared by HNTB for submission to the Comprehensive
Plan Steering Committee for the purpose of establishing priority project
goals and direction. Work scope results of the questionnaire and a
recommended approach to the work program was presented to the Steering
Committee on February 14, 1989.
A preliminary draft of the Contract was submitted and priorities were
established for the Comprehensive Plan update at this meeting. These
priorities were outlined in a task format and analyzed in terms of the
proposed fee. It was determined that the proposed work scope was beyond
• the proposed fee. After meetings with the Department of Community
Development staff on February 22 and March 1, 1989 and subsequent dis-
cussions within our office, the decision was made to include the following
areas of study in the final work program:
Task 1 Work Program Development
Task 2 Aerial Photography and Base Mapping
Task 3 Existing Land Use and Density •
Task 4 Existing Zoning
•
•
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•
Mr. Jeff Davis
•
Page 2
May 11, 1989
•
Task 5 Programmed Land Use and Density
Task 6 Existing and Programmed Transportation System
Task 7 Environmental Consideration
•
Task 8 Updated Land Use Plan Development
Task 9 Updated Thoroughfare Plan Development
Task 10 Plan Implementation
Final work program was approved at the March 14th Steering Committee
Meeting.
CONTRACT NEGOTIATION
A second draft of the contract was prepared to include the Approved Work
Program as an attachment and sent for approval by the Carmel Board of
Public Works at their meeting on April 17th.
The signing of the contract was deferred to the May 1st meeting due to some
discrepancies and changes in the language required by the Carmel City
Attorney, Mr. Steve Andrews.
PRESENT STATUS OF PROJECT
Aerial photography is expected to be completed by May 17, 1989 at which
time base sheets will be developed by HNTB.
A request has been made by HNTB to the Department of Community Development
staff to compile assorted information with regard to existing land use and
zoning for presentation at the next Steering Committee Meeting on May 30,
1989.
Please contact the undersigned if you should have any questions.
Sincerely,
HOWARD NEEDLES TAMMEN & BERGENDOFF
\Jun
�.
Joann K. Green ASLA
Project Manager
JKG:bv
Enclosure
cc: Mr. Wes Bucher
Mr. Brian Pieplow
tom /0440,
CONTRACT FOR PLANNING SERVICES
•
THIS ENGINEERING AND PLANNING CONTRACT, made, entered into and executed
this 14th day of April, 1989, by and between The City of Carmel, Carmel
Board of Public Works, hereinafter called the "Client, " and HOWARD NEEDLES
TAMMEN & BERGENDOFF, 225 N. New Jersey Street, Indianapolis, Indiana,
hereinafter called the "Planner."
WITNESSETH
WHEREAS, the Client desires to contract for planning services concerning
the Carmel Comprehensive Plan Update, 1989, hereinafter called the
"Project. "
AGREEMENT
NOW, THEREFORE, the Client and the Planner, in consideration of the mutual
covenants and agreements herein contained, do mutually agree as follows:
The Client agrees to employ the Planner and the Planner agrees to perform
professional planning services in connection with the Project, as stated in
the sections to follow and outlined hereinafter; and for having rendered
such services, the Client agrees to pay to the Planner compensation for
these services as mutually agreed. All services performed under this
contract shall be performed under the direct supervision of the City o:.
Carmel and/or their duly authorized representative. The Planner will be
advised, in writing, of the Client's representative.
1. SCOPE OF SERVICES
A. Services of the Client
The Client will furnish items as listed in Attachment A, "Services
to be Provided by the Client," attached hereto and made a part of •
this planning contract.
B. Services of the Planner
The Planner will furnish planning services set forth in Attachment
B, "Services to be Provided by the Planner" attached hereto and
made a part of this contract. The Planner will furnish the Client
a detailed outline of work prior to the execution of this
contract.
1
•
This outline of work will be complete so that the Planner's "Scope
of Services" under this contract can be accomplished within the
specified time and the contract cost. This WORK OUTLINE will
accompany the contract and be contained within Attachment B.
2. PROGRESS. After execution of this contract, the Planner shall not
proceed with the work outlined under "Scope of Services" until advised
in writing by the Client to proceed.
The Planner shall, from time to time during the progress of the work,
confer with the Client. The Planner shall prepare and present such
,information and studies as may be pertinent and necessary or as may be
requested by the Client in order to evaluate features of the work.
At the request of the Client or the Planner, conferences shall be pro-
vided at the Planner's office, the office of the Client, or at other
locations designated by the Client. These conferences shall also in-
clude inspection of the Planner's services and work when requested by
the Client.
Should the Client desire to suspend the work, but not terminate the
contract, this may be done by thirty (30) days' notice given by the
Client in writing to that effect, and the work may be reinstated and
resumed in full force and effect upon receipt from the Client of sixty
(60) days' notice in writing to that effect.
The Planner shall prepare monthly progress reports in sufficient detail
to support the progress of the work and in support of vouchers request-
ing monthly payment.
The Planner shall furnish all equipment, materials and supplies
required to perform his work under this contract except as provided
herein.
3. CHANGES OF WORK. The Planner shall make such revisions in the work
included in this contract which has been completed as are necessary to
correct errors appearing therein when required to do so by the Client.
No additional compensation shall be paid for this work.
If the Client finds it necessary to request changes to the previously
satisfactorily completed work or parts thereof, the Planner shall make
such revisions if requested and as directed by the Client. This will
be considered as additional work and paid for as specified under para-
' graph 4. , Additional Work.
4. ADDITIONAL WORK. Work not specifically described under "Scope of
Services" must be approved by supplemental agreement to this contract
by the Client before it is undertaken by the Planner. (Special cases
may arise under this contract where the supplemental agreement covering
such change cannot be processed and delays to project would result.
Such work in these cases can be authorized by a letter from the Client
2
•
•
or its authorized representative to be followed by the supplemental
agreement) . If the Planner is of the opinion that any work he has been
directed to perform is beyond the scope of this agreement and con-
stitutes extra work, he shall promptly notify the Client in writing.
In the event the Client finds that such work does constitute extra
work, then the Client shall so advise the Planner, in writing, and
shall provide extra compensation to the Planner for doing this work on
the same basis as covered under "Compensation" and as provided under a
supplemental agreement.
5. COMPENSATION. The Client shall pay and the Planner agrees to accept in
full compensation for the Planning services to be performed under the
contract, fees as outlined below.
Invoices for the basic services will be prepared on a monthly basis,
based on the percentage of work completed as determined by the Planner.
This percentage work complete will be supported by the progress reports
noted in paragraph 2. Payment to the Planner on invoices submitted to •
the client is due upon receipt and shall be made within 30 days from
invoice date.
The amount payable under this contract is $60,000. The amount payable
may be revised in the event of change of scope, increased cost, com-
plexity or character of work as authorized by the Client.
6. COMPENSATION FOR ADDITIONAL WORK. Invoicing shall be prepared on the
basis of hourly rates for the employees as per the attached hourly rate
schedule.
7. SUBLETTING. The Planner shall notify the Client of any portions of the
work under this contract that will be subcontracted. Subcontractors
shall comply with the provisions of this contract. Subcontractors are
independent contractors with complete control over the means and pro-
cedures of performing their Contract Services and shall be responsible
for the satisfactory performance of their own services; however, the
Planner reserves the right to review Subcontractor's performance of the
Subcontract Services.
8. TERMINATION OF CONTRACT. The contract may be terminated by any of the
following conditions: •
(a) By mutual agreement and consent of both parties thereto.
(b) By the Client, by notice in writing to the Planner as consequences
of failure by the Planner to perform the services herein set forth
in a satisfactory manner and within the limits provided, with
proper allowances being made for circumstances beyond the control
of the Planner.
•
(c) By either party,, upon the failure of the other party to fulfill
his obligations as set forth in the "Scope of Services."
3
(d) By the Client for reasons of his own and not subject to the mutual
consent of the Planner upon not less than thirty (30) days'
written notice to the Planner.
(e) By satisfactory completion of all services and obligations
described herein.
The termination of this contract and payment of an amount in settlement
as prescribed above shall extinguish all rights, duties, obligations
and liabilities of the Client and the Planner under this contract. If
the termination of this contract is due to the failure of the Planner
,to fulfill his contract obligations, the Client may take over the
project and pursue the work to completion by contract or otherwise.
9. COMPLIANCE WITH LAWS. The Planner shall comply with all Federal, State
and local laws, statutes, ordinances, rules and regulations, and the
orders and decrees of any courts, or administrative bodies or tribunals
in any matter affecting the performance of this contract, including,
without limitation, workmen's compensation laws, minimum and maximum
salary and wage statutes and regulations, and licensing laws and
regulations. When required, the Planner shall furnish the Client with
satisfactory proof of his compliance therewith.
10. SUCCESSORS AND ASSIGNS. The Client and the Planner each binds himself,
his successors, executors, administrators and assigns to the other
party to this agreement and to the successors, executors, admini-
strators, and assigns of such other party in respect to all covenants
of this agreement. Neither the Client nor the Planner shall assign,
sublet, or transfer his interest in this agreement without written
consent of the other.
11. INSPECTION OF CONSULTANT'S BOOKS AND RECORDS. The Client, for the
purpose of termination of the contract prior to completion, may examine
or have examined the books and records of the Planner at the Planner's
office for the purpose of checking the amount of the work performed by
the Planner at the time of contract termination. The Planner shall
maintain all books, documents, papers, accounting records and other
evidence pertaining to cost incurred and shall make such materials
available at his office during the contract period and for one year
from the date of final payment under this contract.
12. INDEMNIFICATION. The Client agrees to indemnify and hold harmless the
Planner and his Subcontractors of any from any claims, actions or
causes of action directly caused by any negligent error, action or
omission on the part of the Client or any entity for which the Client
is legally liable, and arising out of its professional services.
The Planner and his Subcontractors agrees to indemnify and hold harm-
less the Client of and from• any claims, actions or causes of action
directly caused by any negligent error, action or omission on the part
of the Planner and arising out of its professional services.
4
IN WITNESS WHEREOF, the parties to this contract for Planning Services
has signed or caused their respective names to be signed to duplicate
counterparts hereof on the 14th day of April, 1989.
HOWARD NEEDLES TAMMEN & BERGENDOFF CARMEL BOARD OF PUBLIC WORKS
APPROVED:
By: By:
Stephen G. Goddard, P.E. , Partrii;N Dorothy J. Hancock
William McFadden
•
Stephen Spaugh
Date: , 1989
•
5
ATTACHMENT A
SERVICES TO BE PROVIDED BY THE CLIENT
GENERAL PROVISIONS
It is understood that the primary responsibilities of the Consultant will be
focused on technical analysis and the development of recommendations and that
the Client, primarily through its Department of Community Development Staff,
will be relied upon to provide necessary data for consultant activity,
preparation of records, documenting key discussion points and decisions made
at Steering Committee meetings, and analysis of modifications needed in
current development review and plan administration procedures to achieve 1989
Update plan implementation.
Accordingly, a representative from the Department of Community Development
will attend all Steering Committee meetings, the Public Information Meeting
and City Council presentation as outlined in Attachment B. Department of
Community Development staff will also share the responsibility of reviewing
Consultant's work with the Plan Steering Committee throughout the project.
Department of Community Development staff will also act on behalf of the
Consultant and Plan Steering Committee in representing and reporting on
progress and status of the study effort to the Plan Commission, City Council,
various civic and community groups and individuals as required by the Plan
Commission.
The Department of Community Development will also be responsible for making
text for the entire 1985 Comprehensive Plan Update available in an electronic
word processed format compatible for use by HNTB. Text will have been proofed
and corrected for typographical, spelling and format errors and be delivered
on 5 1/4" 360K/1.2MB floppy disks. It is understood that HNTB will use word
processed text provided for updates and addenda for this project.
Specific services Into be provided by the Client with corresponding dates of
need generally include the following:
Service to be Provided
o Definitive study area boundaries to be used for the project.
o Relevant population and economic statistical data from Department of
Community Development files, U.S. Census Bureau, Chamber of Commerce, or
other agencies.
o Data on existing land use in the study area including information by
land use type, density and typical household size for currently
developed areas.
o City/Township zoning maps and ordinances for study area.
o Data regarding land use types, densities, and typical household sizes
for tracts of land currently being rezoned, recently rezoned, approved
for development or under development.
-1-
•
o Data on study area transportation system necessary, to determine such
features as generalized capacities, operational characteristics, high
hazard locations and desired level of service standards for major
thoroughfares.
o Existing traffic count data.
o Meeting with appropriate City/Township staff and other public agencies
to discuss existing and proposed transportation improvements which would
influence the study area.
o Data describing the water and wastewater systems serving the study area
including information to determine such features as approximate service
areas , supply points, treated water supply storage capacity and
Availability, major service and interceptor lines, wastewater treatment
() capacity, current system demands and funded improvements for major
components of the water and wastewater systems over the next five years.
o Meeting with appropriate City/Township staff plus representatives from
other pertinent agencies to discuss existing and proposed water and
wastewater facilities, improvements and capacities and abilities to •
• serve the study area.
o FEMA Flood Insurance maps for the study area.
o Review of previously adopted goals, objectives and policies from 1985
Comprehensive Plan Update.
o Review of significant deficiencies between adopted goals, objectives,
and policies and directives as implied in the Updated Land Use Plan and
Updated Thoroughfare Plan as recommended for adoption by the Steering
•
Committee.
o Development and provision of future land use scenarios for use in
developing the future thoroughfare plan.
o Review of major provisions of current zoning ordinance and development
review process to assess consistency with achieving directives as
implied in the Updated Land Use Plan and Updated Thoroughfare Plan.
o Presentation of findings and recommendations for modifications of goals,
� objectives, policies and procedures to achieve Updated Land Use Plan and
4 Updated Thoroughfare Plan for review and adoption at Steering Committee
i € meeting.
6' - , t t •wns • zo and or. - - 6 .
o Review city/township zoning maps and ordinance and determine current
distribution of zoning classifications in terms of area (expressed in
acres) and percentages by classification relative to overall study area.
-2-
•
ATTACHMENT B
SERVICES TO BE PROVIDED BY THE PLANNER
•
GENERAL PROVISIONS
The Carmel/Clay Plan Commission has expressed the desire to contract with
Howard Needles Tammen & Bergendoff (HNTB) for the update of the 1985
Comprehensive Plan Update for the City of Carmel and Clay Township. Based
upon a careful review of the RFP issued by the Plan Commission President
November 3, 1988 and discussions with Department of Community Development
Staff, Plan Commission Members and the 1989 Comprehensive Plan Update Steering
Committee, HNTB proposes to provide professional comprehensive planning
services to the Carmel/Clay Plan Commission according to the work plan and
description of tasks presented in this Attachment B.
It is understood that the Carmel/Clay Plan Commission is satisfied with the
1985 Update and that a total revision of the Comprehensive Plan is expected to
be undertaken within five years. Accordingly, the work program for the 1989
Update is focused on deficiencies in the 1985 Update in addition to problems
and issues which are current or anticipated within the next five years. This
focus specifically relates to land use and transportation issues and their
interrelationships in consideration of currently undeveloped land and land
zoned "S-1".
General work tasks and descriptions are outlined as follows:
WORK PLAN OUTLINE
TASK 1: DEVELOP PROJECT WORK PROGRAM
1.1: Meet with Plan Commission President and Director of Community
Development to discuss project goals, direction and schedule.
1.2: Develop project work program options including; possible work tasks,
resource requirements and schedule.
1.3: Review project work program options with Steering Committee to
establish priorities and project scope. (February 14th meeting)
1.4: Prepare project work program based on priorities as set by Steering
Committee; determine project schedule, responsibilities, number of
meetings, and project deliverables.
1.5: Seek approval of project work program and contract by Plan
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Commission. (March 14th meeting)
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TASK 2: AERIAL PHOTOGRAPHY/BASE MAPPING
2.1: Obtain composite mosaic of negatives from most recent flight
available for the study area to produce a film positive at a reduced
scale suitable for base mapping purposes.
2.2: Indicate study area boundaries and label significant roadways and
geographic features on film positive.
2.3: Design title block, legend and graphic formats for recording of
information on study exhibits.
2.4: Secure twelve reproducible contact mylars of film positive for use in
planning analysis graphics.
TASK 3: EXISTING LAND USE AND DENSITY •
3.1: Analyze data on existing land use in the study area compiled by
Department of Community Development Staff plus new aerial photo base
map to determine approximate existing land use and density patterns.
3.2: Prepare existing land use and density information tables, exhibit
and text for Update report and Steering Committee meeting.
TASK 4: EXISTING ZONING
4.1: Prepare existing zoning information tables, exhibit and text for
Update report and Steering Committee meeting, based on information
and finding provided by the Department of Community Development staff
as described in Attachment A.
TASK 5: PROGRAMMED LAND USE AND DENSITY
5.1: Analyze pertinent data provided by the Community Development Staff to
determine approximate existing plus programmed land use and density
patterns anticipated within the next five years.
5.2: Prepare programmed land use and density information tables, exhibit
and text for Update report and presentation at Steering Committee
meeting.
5.3: Present significant findings of Tasks 3,4 & 5 at Steering Committee
meeting to verify information and study direction.
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5.4: Prepare exhibit, describing major components of existing and
programmed infrastructure framework as they relate to ability to
serve existing plus programmed development over the next five years.
TASK 6: EXISTING AND PROGRAMMED TRANSPORTATION SYSTEM
6.1: Compile existing data regarding daily traffic counts, peak hour
counts, intersection turning movement counts, and peak hour factors
for use in analysis and forecasting.
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6.2: Review existing arterial roadway service levels and identify existing
capacity deficiencies.
6.3: Estimate additional peak hour trips generated by programmed land-use
changes from Task 5, making use of existing traffic impact studies
and/or ITE Trip Generation Guidelines , and make generalized •
assignment of the trips to the arterial system for analysis.
6.4: Review arterial roadway service levels with programmed land-use
changes in place and identify capacity deficiencies.
6.5: Identify potential roadway improvements to address capacity
deficiencies found in Tasks 6.3 and 6.5. Improvements shall to
expressed in terms of roadway classification and lane widths plus
specific intersection recommendations at critical locations where
improvements exceed ordinary arterial designs (e . g. grade
separations, interchanges) .
6.6: Prepare exhibit, tables and text describing major components of
existing and programmed transportation network and corresponding
deficiencies as it relates to ability to serve existing and
programmed development over the next five years.
TASK 7: ENVIRONMENTAL CONSIDERATIONS
7.1: Review aerial photographs to determine significant woodland areas.
7.2: Prepare exhibit and text describing significant findings and
considerations as they relate to presently undeveloped tracts of
land.
7.3: Present findings from Tasks 6 & 7 at Steering Committee meeting to
discuss implications for development of future land use scenarios.
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TASK 8 : UPDATED LAND USE PLAN DEVELOPMENT
8.1: Review findings and information discovered during the course of
performing Tasks 3-7 and prepare a land use scenario for five years
into the future based on "Existing Trends" .
8.2: Prepare up to two alternate land use scenarios for five years into
the future based on criteria to be determined by the Steering
Committee.
Prepare tables illustrating anticipated numbers of additional
dwelling units and gross square footage of non-residential uses by
categories established for the "Existing Trends" scenario and up to
two alternate scenarios.
8.4: Compile information into exhibits and text form for Update report and
presentation at a Steering Committee meeting.
8.5: Present land use scenarios and select one scenario for use in the
development of an Updated Thoroughfare Plan in Task 9. (Note;
Selected scenario may be a combination of features from several of
the alternates.)
8.6: Compile tabular, text and graphic summary of land use categories and
densities of the selected future land use scenario for use in Task 9.
TASK 9: UPDATED THOROUGHFARE PLAN DEVELOPMENT
9.1: Identify general traffic levels anticipated on major existing or
proposed thoroughfares indicated in Task 6.6 based on information
developed in Task 8.6 plus anticipated, significant land use changes
external to the study area for the same period.
9.2: Estimate additional peak hour trips generated by the future land-use
scenario identified in Task 8.6 and make generalized assignment of
the trips to the arterial system for analysis.
9.3: Review arterial roadway service levels with programmed improvements
and the future land-use scenario and identify capacity deficiencies.
9.4: Identify potential roadway improvements to address capacity
deficiencies found in Task 9.3. Improvements shall be expressed in
terms of roadway classification and lane widths plus specific
intersection recommendations at critical locations where improvements
exceed ordinary arterial designs (e .g. grade separations ,
interchanges).
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9.5: Present findings from Task 9 at Steering Committee meeting for
acceptance of, or discussions of modifications to, the proposed
Updated Land Use Plan and corresponding Updated Thoroughfare Plan.
TASK 10: PLAN IMPLEMENTATION
10.1: Prepare final Updated Land Use Plan and Updated Thoroughfare Plan
based on modifications requested by Steering Committee in Task 9.5.
10.2: Compile goal, objective, policy, and procedural changes recommended
by staff with adopted Land Use Plan and Thoroughfare Plan, and key
findings and decisions from Tasks 3 through 9 into final 1989 Update
Report.
10.3: Compile key features of 1989 Update into a black and white
reproducible mock up of Executive Summary Poster. •
10.4: Distribute report and summary poster mock up to Steering Committee
members. (Produce 20 black and white photo copies.)
10.5: Present report and summary poster mock up to Steering Committee for
review, comment and a vote to forward to City Council for adoption.
10.6: Distribute report and summary poster mock up to City Council for
review and adoption. (Produce 20 black and white photo copies.)
10.7: Attend City Council meeting where report and summary poster mock up
are to be considered for adoption.
10.8: Finalize camera ready text and graphics as approved by council in
Task 10.7 and incorporate into final report and summary poster.
(Produce 50 black and white offset printed copies of "Modified 1985
Update" version. Produce 1000, two color off set printed copies of
Executive Summary Poster.)
10.9: Deliver printed reports, posters, originals and 5 1/4" 360K text
disks in ASCII format to Department of Community Development staff
for distribution.
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ATTACHMENT C
LIST OF DELIVERABLES
GENERAL PROVISIONS
The Final Report of the 1989 Update will be delivered to the City/Township
Plan Commission and consist of updated text and graphic information which
reflect the findings and decisions made during the course of this study. The
entire document text from the 1985 Update will be made available in electronic
form, from the Client. The Consultant will agree to substitute the updated
information as revisions to the 1985 Update with modifications made during the
course of the 1989 Update study noted in legislative format. Interim
deliverables will include summary tables, handouts and exhibits to be prepared
for review purposes at Plan Steering Committee meetings necessary for
discussion topics.
Exhibits will be produced on contact mylars of the aerial photographic base
map prepared as described in Attachment A. Exhibit information will be used
for Steering Committee meetings at full size (with color enhancements as
appropriate) and reduced to 11"x 17" size for black and white reproduction for
final report and summary poster purposes.
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EXHIBITS:
o Study Area Base Map
o Existing Land Use and Density
o Existing Zoning
o Programmed Land Use and Density
o Existing and Programmed Transportation System -
o Existing Trends Land Use Scenario
o Alternate Land Use Scenario A
o Alternate Land Use Scenario B
o Updated Land Use Plan
o Updated Thoroughfare Plan
o Environmental Considerations
REPORTS:
• o Final Report Draft
- 20 black and white photo copies for Steering Committee review
- 20 black and white photo copies for City Council review
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o Executive Summary Poster Mock up
- 20 black line diazo print copies for Steering Committee review
- 20 black line diazo print copies for City Council review
FINAL REPORT DELIVERABLES:
o Executive Summary Poster Final
- 1000 copies two color off set printed both sides of approximately 16"
by 22" size folded to 8.5" x 11"
o Final Report
- 50 copies, black and white 8.5" x 11", one sided with 2 color printed
cover and supportive graphics, GBC bound
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12-Apr-89 FINAL LABOR AND COST ESTIMATE FOR CARMEL COMPREHENSIVE PLAN UPDATE Page 1
-JOB BUDGET ENTRY FORM SUGGESTIONS •
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IDENTIFICATION OFF ASSIGNEE LABORHOURS LABORHOUR BASE COST LOAD 1 EST
JOB-SEG-SUB Isuo NUM TITLE DOFF INIT RATE 1 FEE
13139-11-00 01 024 INDY TASK 1 LABOR 024 JKG 109 $15.51 $1,691 2.85 1 $4,819
13139-11-00 02 001 KC TASK 1 LABOR 001 BGP 57 $14.80 $844 • 2.85 1 $2,404
13139-11-01 03 024 INDY LAND USE LABOR 024 JKG 476 $11.63 $5,536 2.85 J$15,778
13139-11-01 04 001 KC LAND USE LABOR 001 BGP 174 $14.00 $2,436 2.85 1 $6,943
13139-11-02 05 024 INDY TRANSPORATION LABOR 024 JUN 523 $15.46 58,087 2.85 1523,043
13139-11-00 06 024 INDY EXPENSES 024 JKG $5,763 1 1 $5,763
13139-11-00 07 001 KC EXPENSES 001 BOP $1,245 1 ( $1,245
TOTALS FOR CHECKING 1339 $18,594 --- LABOR --- $52,992
• $7,008 -- EXPENSE -- $7,008
$25,602 - CONTRACT -- $60,000