CrossRoad Engineers, P.C/Eng/Adl Serv #26/421,000/River Road Phase II – Construction Inspection and Staking ServicesCrossRoad Engineers, P.C. QROV
Engineering Department - 2017.
Appropriation # Rainy Day Fund; P.O. # 10066 ;
Contract Not To Exceed $421,000.00 JA
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional'), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows.-
CITY
ollows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
ames Brainard, PresijirgOfker_
Mary AAr� Burke, M??b,/
Date: / `y/ /
Lori S. Watso
Date: v/
A �.
hristine Pauley, Criar
Date: //
I5.'C•uNrxKwo(S„v,\f'v.dv Svc,,li,vew,r�ns.Y,l7K'r•.vroaJ 1:'nyvrcs„.\ca ..e.d x:Rl: 1/, 7 1. 211P%u
CrossRoad Engineers, P.C.
By:
Authorized Signature
Printed Name
P2EsItD�J-
Title
FIDaIN: 35 — Int (0333
Last Four of SSN if Sole Proprietor:
Date: 08/21 1201 i
December 22, 2016
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
Re: Construction of River Road Phase II
Project No. 16 -ENG -80
Fee Proposal for Construction Inspection and Staking Services
Dear Jeremy:
As you requested, we have prepared a fee proposal to provide full-time construction inspection and
staking services relative to the above referenced project. This project is scheduled to bid in January 2017
and construction would likely begin in April 2017. Substantial completion would likely be in September
2017.
Below is a listing of individuals we expect to be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Representative
To Be Named Project Inspectors
To Be Named Assistant Project Inspectors
To Be Named CADD Technicians (As Builts)
During the major construction duration (estimated 22 weeks), we have budgeted 6 hours per week for
the Director, 24 hours perweekforthe Resident Project Representative, 50 hours perweekforthe Project
Inspector, and 50 hours per week for the Assistant Project Inspector. For an estimated 13 weeks prior to
major construction beginning, we have budgeted 2 hours per week for the Director and 8 hours per week
for the Resident Project Representative for utility coordination. For an estimated 4 weeks after substantial
completion, we have budgeted 2 hours per week for the Director, 8 hours per week for the Resident
Project Representative, and 16 hours per week for the Project Inspector for construction punch list items.
We will also be providing construction staking services and providing as built plans once the project is
completed. All of this will be performed on an hourly basis in accordance with the attached schedule of
hourly rates. These budgeted hours, with the corresponding billing rates, yield the estimated costs as
shown on the attached spreadsheet. To assist with the on-site material testing, we will utilize the services
of Patriot Engineering and Environmental, Inc. Attached is a proposal for their anticipated services.
If you should have any questions or need any further information, please do not hesitate to call me or
Trent Newport.
Sincerely,
Cro Road E gineers, PC
� "DCHIBIT
Chip arles, P. E.
CEO
3417 Sherman Drive 0 Beech Grove, Indiana 46107 ■ Tel 317.780•1555 N Fax 317.78o•6525
Construction of River Road Phase II
Project No. 16 -ENG -80
Estimated Costs for Construction Inspection
ACTIVITY
SURVEY
MGR
DIR
RES PROJ REP
PROJ INSP
ASST PROD
INSP
CADD TECH
Utility Coord before Const
13 wks
26
104
0
0
0
Major Const Duration
22 wks
132
528
1100
1100
0
After Major Const
4 wks
8
32
64
0
0
Complete Final Record*
6 wks
16
1 120 1
80
1 0
10
TOTAL HOURS
TOTAL
1100
182
784
1244
1100
10
Includes "As -Built' information
SURVEY
MGR
ASST SURVEY
MGR
CREW CHIEF FIELD MAN
SURVEY
TECH
The proposed inspection fee for these estimated hours
is as follows:
12
40
DIRECT LABOR COSTS --
8
Ditches, Storm Sewers
8
20
Personnel Class
Billing Rate
Total Hours
Direct Labor Costs
Director
$150.00
220
182
$27,300.00
Resident Proj. Rep.
$115.00
1 56
784
$90,160.00
Project Inspector
$95.00
1244
$118,180.00
Asst. Proj. Inspector
$75.00
TOTAL DIRECT NON -LABOR COSTS
1100
$82,500.00
CADD Technician
$85.00
$64,080.00
10
$850.00
TOTAL DIRECT LABOR COSTS
$318,990.00
DIRECT NON - LABOR COSTS --
MILEAGE
Direct Non -Labor Costs
Budgeted mileage rate is
$0.52 /mile
Director
70 miles/wk
x 43 weeks
$1,565.20
Res. Proj. Rep. (Util. Coord.)
140 miles/wk
x 13 weeks
$946.40
Res. Proj. Rep. (Major)
350 miles/wk
x 22 weeks
$4,004.00
Proj. Inspector (Major)
350 miles/wk
x 22 weeks
$4,004.00
Asst. Proj. Inspector (Major)
350 miles/wk
x 22 weeks
$4,004.00
Res. Proj. Rep. (After Major)
70 miles/wk
x 4 weeks
$145.60
Proj. Inspector (After Major)
140 miles/wk
x 4 weeks
$291.20
ON-SITE MATERIALS TESTING
See attached on-site material testing proposal from Patriot Engineers
$22,900.00
TOTAL DIRECT NON -LABOR COSTS
$37,860.40
TOTAL ESTIMATED COSTS FOR CONSTRUCTION INSPECTION
$356,850.40
Estimated Costs for Construction Staking
ACTIVITY
SURVEY
MGR
ASST SURVEY
MGR
CREW CHIEF FIELD MAN
SURVEY
TECH
Initial Prep, Control, R/W, Silt Fence
12
12
40
40
8
Ditches, Storm Sewers
8
20
90
90
0
Pavement, Curb, Lighting
16
24
220
220
0
TOTAL HOURS
1 36
1 56
1 350 1
350 1
8
The proposed staking fee for these estimated hours is as follows:
DIRECT LABOR COSTS --
Personnel Class Billing Rate Total Hours
Direct Labor Costs
Survey Manager $120.00
36
$4,320.00
Assistant Survey Manager $85.00
56
$4,760.00
Crew Chief $85.00
350
$29,750.00
Field Man $65.00
350
$22,750.00
Survey Technician $85.00
8
$680.00
TOTAL DIRECT LABOR COSTS
$62,260.00
DIRECT NON - LABOR COSTS --
MILEAGE
Direct Non -Labor Costs
Survey Crew 70 miles/trip x 50 trips
$1,820.00
TOTAL DIRECT NON -LABOR COSTS
$1,820.00
TOTAL ESTIMATED COSTS FOR CONSTRUCTION STAKING
$64,080.00
USE (BUDGET FOR INSPECTION & STAKING TOTAL)
$421,000.00
F 'HRI T _Au
20b
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 150.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
95.00
R/W Buyer
150.00
INSPECTION
Director $ 150.00
Resident Project Representative 115.00
Asst Resident Project Representative 105.00
Project Inspector 95.00
Assistant Project Inspector 75.00
SURVEY
Survey Manager
$ 120.00
Assistant Survey Manager
85.00
Survey Crew — 1 Man
105.00
Crew Chief
85.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2017
Cit ®� Carme
A INDIANA RETAIL TAX EXEMPT
R y �III'1 CERTIFICATE NO. 003120155 002 0
\J�/ FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO. VENDOR NO.
8/17/2017 068025
CROSSROAD ENGINEERS, PC
VENDOR 3417 S SHERMAN DR
BEECH GROVE, IN 46107 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
18229
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2200 Fund., 912 Rainy Day Fund
- - Page 1 of 1
PURCHASE ORDER NUMBER
100663
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Project 16 -ENG -80; Contract Date 03.16.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
UNIT PRICE
FREIGHT
Account: 44-707.00
1 Each ASA 26 - River Road Phase II - Construction Inspection and $421,000.00
Staking Services
Sub Total
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
$421,000.00
$421,000.00
DEPARTMENT = ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $421,000.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
-
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 100663 CLERK -TREASURER