The Etica Group/Eng/Adl Serv #2/Auman and Newark Neighborhood Improvements – Construction InspectionThe Engineering
Group e
Engineering Depatrtment - 2017
Appropriation 41 Fund 250-4350900, Fund 211-4350900; P.0 . 4100718
Contract Not To Exceed S 12,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and The Etica Group, (the "Professional'), as City Contract dated August 2, 2017
shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
Lori S. Wats , mbe
Date: ` r
ATTEST:
The Etica Group
g!Wh�_drled Signature I
s5 iC c.� J +i C. Ll -(0,6
Printed Name J
it s cl t �y I ?\
Title
FID/TIN: C)J`A GW
Last Four of SSN if Sole Proprietor:
Date: 9111-61.1-1
Christine Paule , Clerk -Treasurer
Date: ' I
IS :Conn,VPaf Si kGoa4S,IIf.C..,jQ0I T•Tht F.ti<a Gimp ASA 02d -9,11N 117 53 PS IS
PrdvvelC�- Oq-O(,
te11 tica
PCS ENGINEERS
joins the eti a group
July 21, 2017
To: Chris Ogg PE
Assistant City Engineer
City of Carmel Engineering Department
One Civic Square
Carmel, IN 46032
Re: Additional Fees request for Auman & Newark Neighborhood Inspection — Oswego & Winona
Chris,
With the issues over the payrolls in flux and getting Calumet to agree to quantities it has been difficult to
pin point how much time would be needed to close out this project. Jeff Mahan in his previous letter had
noted that the project had experienced schedule extensions beyond the timeframe originally prescribed.
The Contract included 90 calendar days for Contractor substantial completion. By Change Order, an
additional 53 days has been added to the contract to date. This has caused PCS Engineers to expend
additional hours on this project above those originally estimated. The delays resulted from conflicts with
the elevations of water mains, additional structure and pipe at 1011 Oswego, additional trees removed at
the request of the forester, new trees could not be planted until October per contract documents, the
contractor has drug their feet agreeing to final quantities and additional time spent communicating with
Chris Allen regarding Certified Payrolls and HUD requirements. As discussed in our meeting on January
12'h, I have put together a man-hour estimate to cover any remaining work on this project.
We are requesting that our contract by increased to cover additional hours which were required to
accomplish the work. Therefore, we are requesting an amendment in the amount of $12,000.00 for this
contract, for an amended total not -to -exceed amount of $77,291.75. This will cover all additional costs
to date on the project plus a couple of additional days to closeout any remaining items.
We appreciate your attention to this request. If you have any questions or require any additional
information, please let us know.
Thank you, n
Paula M. Groff
Finance Manager
cc: John Cutter, PCS Engineers
File #160031
EXHIBIT -.
1924 South Dan Jones Road I Avon, Indiana 46123
317.837.9900 1 317.837.9925 fax I www.eticagroup.com
City
INDIANA RETAIL TAX EXEMPT
®� Carmel
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO. VENDOR NO.
9/12/2017 - 1 -1
THE ETICA GROUP, INC.
VENDOR 7172 N. KEYSTONE AVE.
SUITE G
INDIANAPOLIS, IN 46240 -
PURCHASEID BLANKET CONTRACT
18909
QUANTITY UNIT OF MEASURE
371824
PAYMENT TERMS
DESCRIPTION
Page 1 of 1
PURCHASE ORDER NUMBER
100718
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Project 09-06; Contract Date 08.02.17
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
Department: 2200 Fund: 211 CUM Cap Development
Account., 43-509.00
1 Each ASA 2 - Auman and Newark Neighborhood Improvements -
Inspection
FREIGHT
UNIT PRICE
$10,000.00
$10,000.00
Sub Total $10,000.00
Department: 2200 Fund: 250 Storm Water
Account: 43-509.00
1 Each ASA 2 - Auman and Newark Neighborhood Improvements - $2,000.00
Inspection
Sub Total
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032-
$2,000.00
$2,000.00
PLEASE_ INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT —� PROJECT ACCOUNT AMOUNT
PAYMENT $12,000.00
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
`THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 100718 CLERK -TREASURER