CrossRoad Engineers, P.C./Eng/Adl serv #28/2,066,500/Monon Boulevard Phase I and Monon on Main Plaza – Construction InspectionCrossRoad F'ngincers, P.C.
Engineering Department - 2017 f
Appropriation # 2016 COIT Bond Fund 11.0. # 100698 Jq0
Contract Not To Exceed $2,066.500.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional"), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A", The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: ,
James Brainard, Pre si ing O3/ icer .-
Date:
Maly Anr}Burke,
Date: /
Lori S. Wats embe
Date: 77 -.-)-0)
ATTEST:
Christine Pauley, , Clerk -Treasurer
Date:
IST—a.'T'd 5—t C—d' Sia CnxiwninrN.IT:C.0'. dR."i. di ASA •:Suoc.291?GIT W12AMI
CrossRoad Engineers, P,C.
By: C
L
Authorized Signature ,,
Cil,* . N e 0 E'
Printed Name
Title
FID/TIN: 775- —116 33 3 /
Last Four of
SSNr if Sole Proprietor:
Date: _ 61 If 12011
August 30, 2017
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
Re: Project No. 16 -ENG -22, Carmel COIT Project
Monon Trail Reconstruction — City Center to Main Street
Fee Proposal for Construction Inspection Services
Dear Jeremy:
We are submitting a fee proposal to provide full-time construction inspection services for the above
project. A portion of this project has been bid and is scheduled to start construction in September 2017,
be built in multiple phases, with construction completion expected to be September 2019.
Below is a listing of individuals we expect to be using on this project:
Trent E. Newport
Director
Lance Stahley
Resident Project Representative
Curtis Holcom
Assistant Resident Project Representative
To Be Named
Project Inspectors
To Be Named
Assistant Project Inspectors
To Be Named
CADD Technicians (As Builts)
During the entire construction duration (estimated 83 weeks over three seasons), we have budgeted 8
hours per week for the Director, 24 hours per week for the Resident Project Representative, 50 hours per
week for the Assistant Resident Project Representative, 50 hours per week for the Project Inspector, and
50 hours per week for the Assistant Project Inspector. For the 2018 construction season, all three phases
of the project will be underway at various times. Because of this, we have budgeted an additional Project
Inspector and Assistant Project Inspector. All of this work will be performed on an hourly basis. These
budgeted hours, with the corresponding billing rates, yield the estimated costs as shown on the attached
spreadsheet. To assist with the on-site material testing, we will utilize the services of an approved
geotechnical engineering firm and have included a budgeted amount for this. To ensure design intent of
the storm sewer facilities, especially during the construction of Phases 1 and lb, we will utilize Williams
Creek Consulting, Inc. Attached is a proposal for their anticipated services.
To assist you in projecting monthly cash flow requirements (during construction season only) due to this
proposal, we estimate needing $80,000 for 2017, $120,000 for 2018, and $85,000 for 2019.
If you should have any questions or need any further information, please do not hesitate to call me or
Trent Newport.
Sincerely,
Cro Road E gineers, PC
f 'EXHIBIT
Chip arles, P. E. �
CEO'
3417 Sherman Drive 0 Beech Grove, Indiana 46107 ■ Tel 317.780.1555 0 Fax 317.78o-6525
COIT Monon Trail Reconstruction -- City Center to Main
Project No. 16 -ENG -22
Estimated Costs for Construction Inspection
CR055HOAD
L\61?kkk Ri.►[
ACTIVITY
70 miles/wk
x 83 weeks
DIR
RES PRO1
REP
ASST RES
PROIREP
PRO1 INSP
ASST PRO1
INSP
CADD TECH
2017 Construction (Phase 1)
15
wks
120
360
750
750
750
0
2018 Construction (Ph 1, 1b & 2)
42
wks
336
1008
2100
4200
4200
0
2019 Construction (Phase 2)
26
wks
208
624
1300
1300
1300
0
Complete Final Record*
4
wks
8
44
44
40
0
8
TOTAL HOURS
2100
$231,000.00
672
2036
4194
6290
6250
8
' Includes "As -Built' information
70 miles/wk
x 83 weeks
Res. Proj. Rep.
The proposed fee for these estimated
hours is as follows:
Asst. Res. Proj. Rep.
350 miles/wk
DIRECT LABOR COSTS --
Proj. Inspector
350 miles/wk
x 125 weeks
Personnel Class
Billing Rate
Total Hours
Direct Labor Costs
Director (2017)
$150.00
120
$18,000.00
Director (2018)
$155.00
336
$52,080.00
Director (2019)
$155.00
216
$33,480.00
Resident Proj. Rep. (2017)
$115.00
360
$41,400.00
Resident Proj. Rep. (2018)
$120.00
1008
$120,960.00
Resident Proj. Rep. (2019)
$120.00
668
$80,160.00
Asst. Res. Proj. Rep. (2017)
$105.00
750
$78,750.00
Asst. Res. Proj. Rep. (2018)
$110.00
2100
$231,000.00
Asst. Res. Proj. Rep. (2019)
$110.00
1344
$147,840.00
Project Inspector (2017)
$95.00
750
$71,250.00
Project Inspector (2018)
$100.00
4200
$420,000.00
Project Inspector (2019)
$100.00
1340
$134,000.00
Asst. Proj. Inspector (2017)
$75.00
750
$56,250.00
Asst. Proj. Inspector (2018)
$80.00
4200
$336,000.00
Asst. Proj. Inspector (2019)
$80.00
1300
$104,000.00
CADD Technician (2019)
$90.00
8
$720.00
TOTAL DIRECT LABOR COSTS
$1,925,890.00
DIRECT NON - LABOR COSTS --
MILEAGE
Direct Non -Labor Costs
Budgeted mileage rate is
$0.52 /mile
Director
70 miles/wk
x 83 weeks
Res. Proj. Rep.
350 miles/wk
x 83 weeks
Asst. Res. Proj. Rep.
350 miles/wk
x 83 weeks
Proj. Inspector
350 miles/wk
x 125 weeks
Asst. Proj. Inspector
350 miles/wk
x 125 weeks
ON-SITE MATERIALS TESTING
Estimated budget for storm
sewer observation (see proposal from Williams Creek)
Estimated budget for on-site material testing
TOTAL DIRECT NON -LABOR COSTS
TOTAL ESTIMATED COSTS
L1:11q
$3,021.20
$15,106.00
$15,106.00
$22,750.00
$22,750.00
$41,843.00
$20,000.00
$140,576.20
$2,066,466.20
$2,066,500.00
"EXHIBIT R
2-4L
INDIANA RETAIL TAX EXEMPT
City ®f Carmei
CERTIFICATE NO.003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
Page 1 of 1
PURCHASE ORDER NUMBER
100698
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
8/31/2017 068025 Project 16 -ENG -22, 16 -ENG -32; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC City Engineering's Office
VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 - Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
18642
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department' 2200 Fund: 0 COIT Bond Fund
Account. 94-650.04
1 Each Monon Bouleavard - Phase I and Monon Plaza - Construction 2,066,500.00
Inspection
Sub Total
$2,066,500.00
$2,066,500.00
Send Invoice To
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $2,066,500.00
SHIPPING INSTRUCTIONS'A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945C�.s��7`
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 100698 CLERK -TREASURER