CrossRoad Engineers, P.C./Eng/Adl Serv #27/652,900/Duke Energy Relocation – Construction InspectionCrossRoad Engineers, P.C. Qa�L
Engineering Department - 2017
Appropriation # 2016 CO1T Bond Fund; P.O. # 100695
Contract Not To Exceed $652,900.00 � 4O
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P,C. (the "Professional'), as City Contract dated
March 16, 2016 shall amend the Corms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
s '
amen Brainard, Presiding Officer
nM- C%- '7 X -7 77 --
Mary An/ Burke M tu
Date: / / gber 1
CrossRoad Engineers, P,C.
By: "/ � V
Authorized Signature
tr--e vci r'C
Printed Name
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Title
Lori S.W Wn Memb r FID/TIN: 161 3 3
Date: -_ -7 1��
ATTEST:
Last Four of SSN if Sole Proprietor;
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— ^ A Date: f
Christine Pauley, Clerk-Treasurer17
Date: 31W.11 7
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August 30, 2017
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
Re: Project No. 17 -ENG -01, Carmel COIT Project
Duke Energy Relocation
Fee Proposal for Construction Inspection Services
Dear Jeremy:
We are submitting a fee proposal to provide full-time construction inspection services for the above
project. The first phase of this project has been bid and the remaining two phases will bid in September
2017 and then late 2017 / early 2018. The expected construction dates for this inspection proposal begin
September 1, 2017 and extend until the end of December. Then, the construction will begin again and
continue for 9 months in 2018.
Below is a listing of individuals we expect to be using on this project:
Trent E. Newport Director
Lance Stahley Resident Project Representative
To Be Named Project Inspector
To Be Named Assistant Project Inspector
To Be Named CADD Technician (As Builts)
During the entire construction duration (estimated 17 weeks in 2017 and 39 weeks in 2018), we have
budgeted 4 hours per week for the Director, 12 hours per week for the Resident Project Representative,
50 hours per week for the Project Inspector, and 50 hours per week for the Assistant Project Inspector.
All of this work will be performed on an hourly basis. These budgeted hours, with the corresponding
billing rates, yield the estimated costs as shown on the attached spreadsheet. To assist with the on-site
material testing, we will utilize the services of an approved geotechnical engineering firm and have
included a budgeted amount for this.
To assist you in projecting monthly cash flow requirements (during construction season only) due to this
proposal, we estimate needing $48,000 for 2017 and $52,000 for 2018.
If you should have any questions or need any further information, please do not hesitate to call me or
Trent Newport.
Sincerely,
Cro Road E ineers, PC
i
t
Chip arles, P. E.
CEO
'EXHIBIT
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3417 Sherman Drive 0 Beech Grove, Indiana 46107 0 Tel 317.78o•1555 0 Fax 317.78o•6525
COIT Duke Energy Relocation
Project No. 17 -ENG -01
Estimated Costs for Construction Inspection
ACTIVITY
DIR
RES PROJI
REP
PROJ INSP
ASSTPROJ
INS
CADD TECH
2017 Construction
17 wks 68
204
850
850
0
2018 Construction
39 wks 156
468
1950
1950
0
Complete Final Record*
4 wks 8
44
40
0
8
TOTAL HOURS
1 232
716
2840
2800
8
* Includes "As -Built' information
$0.52 /mile
Director
The proposed fee for these estimated hours
is as follows:
Res. Proj. Rep.
350 miles/wk
DIRECT LABOR COSTS --
Proj. Inspector
350 miles/wk
x 56 weeks
Personnel Class
Billing Rate
Total Hours
Direct Labor Costs
Director (2017)
$150.00
68
$10,200.00
Director (2018)
$155.00
156
$24,180.00
Resident Proj. Rep. (2017)
$115.00
204
$23,460.00
Resident Proj. Rep. (2018)
$120.00
468
$56,160.00
Project Inspector (2017)
$95.00
850
$80,750.00
Project Inspector (2018)
$100.00
1950
$195,000.00
Asst. Proj. Inspector (2017)
$75.00
850
$63,750.00
Asst. Proj. Inspector (2018)
$80.00
1950
$156,000.00
CADD Technician (2018)
$90.00
8
$720.00
TOTAL DIRECT LABOR COSTS
$610,220.00
DIRECT NON - LABOR COSTS --
MILEAGE
Direct Non -Labor Costs
Budgeted mileage rate is
$0.52 /mile
Director
70 miles/wk
x 56 weeks
Res. Proj. Rep.
350 miles/wk
x 56 weeks
Proj. Inspector
350 miles/wk
x 56 weeks
Asst. Proj. Inspector
350 miles/wk
x 56 weeks
ON-SITE MATERIALS TESTING
Estimated budget for on-site material testing
TOTAL DIRECT NON -LABOR COSTS
TOTAL ESTIMATED COSTS
$2,038.40
$10,192.00
$10,192.00
$10,192.00
$10,000.00
$42,614.40
$652,834.40
USE $652,900.00
"EXHIBIT
2 e5fZ--
City
((� Carme
INDIANA RETAIL TAX EXEMPT
®fir CERTIFICATE NO. 003120155 002 0
�j FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER NUMBER
100695
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE I DATE REQUIRED I REQUISITION NO. I VENDOR NO. DESCRIPTION
8/31/2017 _t
CROSSROAD ENGINEERS, PC
VENDOR 3417 S SHERMAN DR
BEECH GROVE, IN 46107 -
PURCHASEID BLANKET CONTRACT
18598
QUANTITY UNIT OF MEASURE
Department: 2200 Fund: 0 COIT Bond Fund
068025
PAYMENTTERMS
DESCRIPTION
Project 17 -ENG -01; Contract Date 03.16.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
FREIGHT
UNIT PRICE I EXTENSION
Account: 94-650.04
1 Each ASA 27 - Duke Energy Relocation - Construction Inspection $652,900.00
Sub Total
NOR M � A q 4 4�%
$652,900.00
$652,900.00
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.\
741a
8425 Wicklow Way
Brownsburg, IN 46112
1J
10 ,
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
DEPARTMENT = ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $652,900.00
SHIPPING INSTRUCTIONS
' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL N0, 100695 CLERK
-TREASURER