Clark Dietz/Eng/Adl Serv #1/35,700/126th Street Multi-Use Path from keystone Parkway to Hazel Dell Parkway - DesignClark Dietz, Inc.
Engineering Department - 2017
Appropriation # 2016 COIT Bond Fund, P.O. #33928
Contract Not To Exceed $35,700.00 QQ9®��
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Clark Dietz, Inc. (the "Professional'), as City Contract dated May 4, 2016
shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows.-
CITY
ollows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By::
Nlft� re
James Brainard, Presiding Officer
Pate.
Mary Ann rke, Memb(WD/` q//
Date: /
Lori S.�/t)
tson member
Date:
(,��-O
Christine PauV
Jerk- reasurer
Date: V
15'CI 4%V M S• At (-Mkb S111%19vwr 91-Vl"Chlk W1 ISA $IRdo VVY211I1 11) +1 AMI
Clark Dietz, Inc.
By:
Authorized Signature Pe-
Printed
�
/Ta., s T /�a%.-T,
Printed Name
Title
FID/TIN: 37— /alaoSl
Last Four of SSN if Sole Proprietor:
Date: /04; a /.-;k.o/ -7
Clark>Dietz
Engineering Quality of Life"
September 26, 2017
PROJECT DESCRIPTION: Multi -Use Path along 126' Street, from Keystone Parkway to Hazel Dell
Parkway, INDOT Des. No. 1401703.
SCOPE:
The proposed project is the design of a Multi -Use Path along 126`s Street, from Keystone Parkway to Hazel Dell
Parkway, INDOT Des. No. 1401703. The scope of this project consists of design of a 10 ft. wide MU Trail along
the north side of 126th Street from just east of Keystone to just west of Hazel Dell. The total project length is
approximately 1.8 miles. It includes design of a replacement bridge for the existing pedestrian bridge over Cool
Creek.
SCOPE REVISIONS:
Right of Way Engineering research has determined that some of the existing right of way was not recorded and
will have to be re -acquired, and some of the easements are more restrictive than initial research indicated. We
propose to revise the design to minimize the amount of new right of way needed. However, due to the amount of
new right of way to be acquired/re-acquired across the front of the Mohawk Trails Elementary School, the total
amount of new permanent right of way will be greater than 0.5 AC, which is the threshold for public involvement.
Therefore, the project will need to follow the MOT Public Involvement process. That also changes the level of
detail required in the Environmental Document. We were also directed by the Program Manager (Structurepoint)
to develop Right of Way Plans for the project.
In addition, we were directed to create a separate set of Plans, quantities, and cost estimate for the section of MU
Path from Terrace Drive to Limberlost Drive. This section of path is to be included in the 126' Street & Gray
Road roundabout project, which is currently under construction.
In summary, the scope of work included in the Supplemental Agreement includes the following additional
services for the project:
1. Design and Plan Revisions Due to Right of Way/Easement Revisions.
2. Right of Way Plan Development.
3. Environmental Document Revisions.
4. MOT Public Involvement/Public Hearing Process.
5. Design Revisions Due to Incorporation of MU Path Section into 1261 & Gray Roundabout Project.
For completion of this additional work, the supplemental fee to the original contract is proposed to be a lump sum
amount of $35,700.
'EXHIBIT •
l
Clark Diet7, Inc. 8900 Keystone Crossing, Suite 900 Indianapolis, Indiana 46240 T: 317.844.8900 F: 317.844.9158
ClarloDietz
126th Street MU Path
From Keystone Parkway to Hazell Dell Parkway
City of Carmel, Hamilton County, IN
INDOT Des. No. 1401703
Summary of Additional Environmental Documentation,
Preliminary Engineering and Design Fees Associated with
Additional Right of Way Requirements, and Incorporation of the
Section of MU Path from Terrace Drive to Limberlost Drive into
the 126th Street & Gray Road Roundabout Project
Summary of Costs*
9/26/2017
Professional Services
Fee
Additional Engineering/Design
$ 24,200.00
Additional Environmental Services
$ 11,500.00
* See attached pages for breakdown of estimated cost for each item listed above.
Total: $ 35,700.00
'EXHIBIT
Road Mnhrs
I of I
�Clark>Dietz
126th Street MU Path in Carmel, IN --Des. No. 140_1703_____
RoadwayDeslgn Wan-Dours
9/26/2017
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer III
CADD Design
CADD Tech II I
Design and Plan Revisions due to RW Revisions
Revise RW Information(Existing & Proposed)
1
1
2
6
Revise Path Alignment Where Required
1
4
6
2
Revise Profile Grade Where Required
1
4
4
2
Revise Drainage
2
6
10
2
Revise Plan & Profile Sheets
l
1
2
12
Revise Construction Limits
1
2
2
Revise Cross Sections
1
1
3
8
Revise Quantities
1
4
Revise Cost Estimate
1
Quality Control Check (QCIQA)
1
2
2
Design Revisions, Incorporate Path Section from Terrace Drive to Limberlost Drive into 126th & Grav Roundabout Project rr'
Create Separate Set of Plans
I
4
6
14
Create Separate Set of Cross Sections
1
1
2
4
Split Quantities for this Section of MU Path
1
2
2
Create Cost Estimate for this Section of Path
1
1
Revise Drainage for Path Des. No. 1401703)
1
2
2
l
Revise Plan & Profile Sheets for 1401703
I
1
2
2
Revise Cross Sections for 1401703
I
1
2
4
Revise Quantities for 1401703
I
1
2
Revise Cost Estimate for 1401703
1
Quality Control Check (QCIQA)
1
2
2
2
Right of Way Plan Development
Develop Preliminary RW Plans
1
2
4
6
Coordinate with RW Engineering
2
Revisions to Preliminary RW Plans
1
1
4
TOTAL HOURS
20
41
60
73 0
Average Hourly Rate
S 55.50
$ 42.00
$ 37.40
$ 37.07 $ 27.35
Payroll Cost
S 1,1 10.00
$ 1,722.00
$ 2,244.00
$ 2,706.11 $ -
$
7,782.11
Overhead 1.8422
$
14,336.20
Total Labor Cost (Payroll + Overhead)
$
22,118.31
Fixed Fee (9.5%)
$
2,101.24
Direct Expenses
$
10.00
S 0.40
mile
0
$
—Mileage
Per Diem for Meals
S 26.00
day
0
$
$ 70.00
night
0
$
—Lodging
Prints
S 10.00
Ian set
1
$ 10.00
Misc. Expenses (photocopies, supplies, etc.)
S 25.00
lump sum
0
r$—
Total
Total Direct Expenses = $ 10.00
TOTAL FEE
S
24,229.55
USE
$
24,200.00
"EXHIBIT
Clark Dietz, Inc. 20170926_CDI_Est_ManHouts-Design Revisions and RW Plans -126th St MU Pathxlsx
Emirontnental Report Update
1 of I
Clara« Dietz
126th Street MU Path in Carmel, IN—Des. No. 1401703
Environmental Document Update Man -Hours
_
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer III
CADD Design
CADD Tech II I
Environmental Document Preparation and Approval
Coordinate with CE Preparer (Green 3)
772
6
2
Coordinate with Ci /INDOT
I
21
2
Public Involvemeut/PubGe Hearing Process
Prepare for & Attend Public Hearing 8
6
4
Documentation of Public Hearing Comments
2
4
Responses to Public Hearing Comments 1
2
2
TOTAL HOURS 12
18
14
0 0
Average HourlRate S 55.50
S 42.00
S 37.40
$ 37.07 $ 27.35
Payroll Cost S 666.00
S 756.00
S 523.60
$ - $ -
$ 1,945.60
Overhead 1.8422
$ 3,584.18
Total Labor Cost (Payroll + Overhead
$ 5,529.78
Fixed Fee 15%)
$ 829.47
Direct Expenses
$ 5,161.75
Subconsultant Green 3 Environmental Report Amendment
$ 5,161.75
Per Diem for Meals $ 26.00
day
0
$ -
—Lodging $ 70.00
night
0
$
Prints $ 10.00
plan set
0
$
Misc. Expenses (photocopies, su lies, etc.) $ 50.00
lump sum
0
$
Total Direct Expenses = $ 5,161.75
TOTAL FEE
I $ 11,521.00
USE
i $ 11,500.00
"F'Offm
Clark Dietz, Inc. 20170926_CDI_Est_ManHours-Design Revisions and RW Plans -126th St MU Pathxlsx
Name of Project: 126th Street Trail, Carmel, Des. 1401703
Job Type: CE & Section 106- Supplemental
Contact Information:
Clark Dietz Engineers
Attention: Jim Loew, PE
8900 Keystone Crossing, Suite 900
Indianapolis, IN 46240
Date: August 7, 2017
Fee ,justification
Task Description
CE
Project Administration & Coordination
Environmental Justice Analysis & Submission to INDOT ES
Archaeological Field Work, MPPA Update, & Coordination
with INDOT CRO
CE Level 2 Document Draft Development (Necessary
Revisions from Level 1 to Level 2)
Compilation of Public Notice, Coordination with Local
Newspaper, & Distribution to Adjacent Property Owners
Public Involvement Certification Submission to INDOT
Updates to CE Text & Appendices with Public Involvement
Certification
Hour Totals
Rates
Total Fee for CE
Prin
g r e e n• 3
AftAft
Ecologist QP Totals
0.0 2.0 0.0 2.0
1.0 5.0 0.0 6.0
0.0 0.0 16.0 0.0
0.5 8.0 0.0 8.5
0.5 6.0 0.0 6.5
0.0 4.0 0.0 4.0
1.0 4.0 0.0 5.0
3.0 29.0 16.0 48.0
$130.00 $85.00 $130.00
$390.00 $2,465.00 $2,080.00 $4,935.00
Expenses: Advertisement, printing & postage for Notice of Planned Improvement mailing to adjacent proper $200.00
Mileage (50 miles, 0.535/mile); for additional archaeological field work $26.75
Total Fee for Additional CE & Sec. 106 Tasks :$5,161.75
Notes:
1. Due to changes in the amount of right-of-way acquisition lover 0.5 acrel, an EJ analysis and public involvement are now required. This
supplemental includes the compilation and submission of an EJ analysis to INDOT ES for approval. Due to the nature of the project, no EJ
impacts are expected. This proposal also includes a Notice of Planned Improvement advertisement announcing the opportunity to request
a public hearing Ito run twice in a local newspaer per INDOT requirements) as well as the compilation of public involvement documents
and submission to INDOT Public Hearings for certification. This proposal does not include the coordination and execution of a public
hearing, nor does it include compiling and coordinating responses to written or verbal comments; it is assumed that the client will compile
responses and forward the necessary documentation for inclusion in the CE.
2. Because a small amount of right-of-way is anticipated from the residential properties east of Clay Middle School, and no acquisition is
expected from the schools along the alignment, this proposal does not include any 4(f) coordination with INDOT. This proposal does not
include any special studies such as 4f evaluations, noise analyses, hazardous materials testing, waterways coordination & permitting, etc.
If additional studies are requested by INDOT, the associated fees would be in addition to this proposal.
3. Based on consultation with INDOT Cultural Resources office, because a small amount of temporary right-of-way is now being
acquired, which was not on previous plans and therefore not surveyed, additional archaeological field reconnaissance and an update to
the already approved Minor Projects Programmatic Agreement documentation is required. These additional services will be completed by
the Green3 staff archaeologist/Qualified Professional.
4. Because more than 0.5 acre of right-of-way is now being acquired, the project will require a CE level 2 document. A level 1
document has already been compiled and submitted to INDOT ES for first review. This proposal includes the time required to transfer
existing text and documentation to a CE level 2 form and format.
"EXHIBIT A
City ofCar
m---
INDIANA RETAIL TAX EXEMPT
CERTIFICATE FICATE N0.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
SHIPPING INSTRUCTIONS
FEDERAL EXCISE TAX EXEMPT
33928
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
VOUCHER, DELIVERY MEMO, PACIONG SUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
IDESCRIPTION
5/24/2016
060650
Project 15-17; Contract Date 05.04.16
CLARK DIETZ, INC
City Engineering's Office
VENDOR 8900 KEYSTONE CROSSING #900
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46240 -
Kate Lustig
PURCHASEID
BLANKET
I CONTRACT
PAYMENTTERMS
FREIGHT
5145
QUANTITY
UNIT OF MEASURE:
DESCRIPTION
UNIT PRICE EXTENSION
Department.' 2200 Fund., 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 1 -126th Street Multi -Use Path from Keystone Parkway $314,891.00
to Hazel Dell Parkway - Design
Sub Total
I+1 C►^ecaac_
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond _ PLEASE INVOICE IN DUPLICATE
$314,891.00
$314,891.00
0ri9i.-,a1 Arr-OLA—t : .
*%%%4, t9% . 00
A SA I A Ir-) C4--tcal-
959,000.00
DEPARTMENT ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $314,891.00
SHIPPING INSTRUCTIONS
' ArP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN,
'SHIP PREPAID.
AFFIDAVIT ATTACHED. 1 HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
,THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 33928 CLERK -TREASURER
Jeremy Kashman
Director
Steve Engelking
Administration