CrossRoad Engineers, P.C./Eng/Adl Serv #30/64,733/Guilford Road – City Center to Main Street - SupplementalCrossRoad Engineers, E.C.
Engineering Depatiment - 2017
Appropriation # 202-4340100 Fund P.O. #100793
Contract Not To Exceed $64,733.80��i0(i�
ADDITIONAL SE 10)
SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professional'), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
X
inard/Presiding Officer
Date:
Mary An Burke, Memb r
Date: 1-1 1
Lori S. Watso
Date: ',
ember
II /I
ATTES
L
hristine Pauley, Clerk -Treasurer
Date: / /- / - / It
1.`i:X'wlfxYflR,{S�CiS C d,S—YI7X'ro.u..atLgiw— ASA 014dc.119171M?i. it p\Il
CrossRoad Engineers, P.C.
-- --N —a1 ICJ
Printed Name
CEO
Title
FI D/TIN: 35-1963331
Last Four of SSN if Sole Proprietor
Date: 10/19/2017
October 10, 2017
Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, Indiana 46032
RE: Guilford Road — City Center Drive to Main Street (DES # 1383180)
Supplemental Fee Request P-ojec} %s-05
A -A 30
Dear Jeremy:
As we have discussed, we are submitting this supplemental fee request for additional right of
way engineering and acquisition services due to an increase in the number of parcels required
than were projected in our original contract. The additional services and corresponding fees are
summarized below and detailed on the attached:
Service
Original Estimate
Actual Amount
Supplemental Increase
R/W Engineering
$ 17,500.00
$ 40,730.80
$ 23,230.80
R/W Acquisition
$ 45,200.00
$ 86,703.00
$ 41,503.00
TOTALS
$ 62,700.00
$127,433.80
$ 64,733.80
Therefore, we are requesting an increase in the amount of $64,733.80 to cover these additional
services.
If you should have any questions or need any further information, please do not hesitate to call.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President
A'EXHIBIT •
3417 Sherman Drive 0 Beech Grove, Indiana 46107 ■ Tel 317.78o•1555 0 Fax 317.78o•6525
Guilford Rd. -- City Center Dr. to Main St.
Des. No. 1383180
City of Carmel
Manhour Justification For
R/W ENGINEERING
Work Item
Est. Quantity
Unit Fee
Total Fee
Title Work (11
15
$295.39
$4,430.80
Appraisal Problem Analysis j1I
15
$220.00
$3,300.00
R/W Engineering
15
$2,200.00
$33,000.00
ESTIMATED TOTAL FEE
$40,730.80
USE FOR R/W ENGINEERING
$40,730.80
(1) This task may be performed by a subconsultant. The fee shown here is estimated.
The final cost will consist of the actual
invoiced amounts from the subconsultant (if applicable) plus a 10% mark-up for task coordination and administrative
efforts, or will be the stated fee per unit, and the total will be based upon the number
of units of work actually performed
and the per parcel fees allowed by INDOT at the time the service is being provided.
Cross Road Engineers, PC 3417 Sherman Drive, Beech Grove, Indiana 46107
'EXHIBIT
A -
2(n '3
Guilford Rd. -- City Center Dr. to Main St.
Des. No. 1383180
City of Carmel
Manhour Justification For
R/W ACQUISITION SERVICES
Work Item
Est. Quantity
Unit Fee
Total Fee
Waiver Valuation Ill
9
$660.00
$5,940.00
Value Finding Appraisal ill
4
$1,870.00
$7,480.00
Short Form Appraisal (1)
1
$2,750.00
$2,750.00
Long Form Appraisal("
1
$4,400.00
$4,400.00
Cost to Cure Sign Estimates ill
2
$44.00
$88.00
Review Appraisal Ili
15
---
$10,615.00
Title Update & Guaranty (1)
0
$175.00
$0.00
Negotiations Ill
14
$1,870.00
$26,180.00
Negotiations -- Condo Parcel
1
$3,000.00
$3,000.00
Document Preparation / Recordation
15
$250.00
$3,750.00
Partial Mortgage Release / Recording ill
0
$250.00
$0.00
R/W Management
15
$1,000.00
$15,000.00
R/W Staking
15
$500.00
$7,500.00
ESTIMATED TOTAL FEE $86,703.00
USE FOR R/W ACQUISITION SERVICES $86,703.00
(1) This task may be performed by a subconsultant. The fee shown here is estimated. The final cost will consist of the actual invoiced
amounts from the subconsultant (if applicable) plus a 10% mark-up for task coordination and administrative efforts, or will be the stated fee
per unit, and the total will be based upon the number of units of work actually performed and the per parcel fees allowed by INDOT at the
time the service is being provided.
CrossRoad Engineers, PC
3417 Sherman Drive, Beech Grove, Indiana 46107
'EXHIBIT •
365}
INDIANA RETAIL TAX EXEMPT
City ®f Carmel
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 3576000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
10/12/2017—
CROSSROAD ENGINEERS, PC
VENDOR 3417 S SHERMAN DR
068025
BEECH GROVE, IN 46107 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
19783
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2200 Fund: 202 Local Road & Street Fund
Account: 43-401.00
Page 1 of 1
PURCHASE ORDER NUMBER
100793-_
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Project 15-15; Contract Date 03.16.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
1 Each ASA 30 - Guilford Road - City Center Drive to Main Street -
Supplemental
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
FREIGHT
I UNIT PRICE I EXTENSION I
$64,733.80 $64,733.80
Sub Total $64,733.80
DEPARTMENT
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $64,733.80
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �7
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 100793 CLERK -TREASURER