Service First Cleaning/Fire/Adl Serv #3/1,818.60/Weekly Cleaning X3 Administrative SideService First Cleaning
Fire Department - 2017
Apprupnauvn #-t3-5-00.00 Fund P.O. #I(H)X34
Contract Not To Exceed SI.818.00
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ADDITIONAL SERVICES ArvtENDMENT TO JAD
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Service First Cleaning (the "Professional"). as City Contract dated May 7,
2014 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit `A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By.
mes Brainard, Presiding Officer
Christine Pauley,
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Service First Cleaning
By:
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Title
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FOR YOUR IMAGE. FOR YOUR HEALTH:'
Clean" ProPosal
For
CITY OF CARMEL
FIRE DEPARTMENT
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City of Carmel City Hall
Attention: Rick DeCratos
Captain- Station #41
Two Civic Square
Carmel, IN 46032
July 10, 2017
Dear Rick:
Thank you for allowing Service First Cleaning the opportunity to provide a quote to
maintain the cleaning services for your facility. We are proud to have been in business for over
15 years. Our success is directly related to the following attributes: &-Quent training,eek, alar
on-site visits , and consistent communication with our clients. We stand behind our 5 Step
P.R.E.P.A. Core Beliefs. PREPA stands for Proactivc, Resourceful. Environmentally Friendly,
Professional and Accountable.
Enclosed, you will find our cleaning proposal for the areas that we discussed. Please note, the
total monthly investment represents your only cost and is inclusive of the following:.
All labor
All supervision
All payroll, payroll taxes, insurance, etc.
Additionally, we strive to provide you with a level of cleaning service above and beyond your
current and future expectations. Please do not hesitate to call our office should you have any
questions or concerns regarding the contents of this proposal.
Respectfully yours,
Leon P. Moffett II
Account Executive
Service First Cleaning
Phone:317-572-8042 "IX! iIBIT
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SERVICE CLEANING AGREEMENT
This Agreement, dated July 10, 2017 is made between Professionally Unique Services, Inc. d/b/a Service
First Cleaning (SFC) and CITY OF CARMEL FIRE DEPARTMENT(CLIENT). Both SFC and CLIENT agree
that SFC will begin service on _ day 2017 with the following terms and conditions.
Service shall be performed at the following location.
CLIENT: CITY OF CARMEL FIRE DEPARTMENT
ADDRESS: 2 CMC SQUARE
CARMEL, IN 46032
PHONE: (317)S71.2600
FAX: (317)S71.261S
SERVICED AREAS:
Entrance Area, Offices, Restroom, Conference Room. Hallway and Break Room, Lobby
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CLIENT agrees to contract SFC to perform cleaning.
CLIENT agrees to notify SFC of any non-performance in writing and allow 24A8 hours to
resolve concerns.
CLIENT agrees to pay SFC the total sum of the monthly billing amount for the contracted fixed
frequency services within 30 days after the receipt of an invoice from SFC. If payment is not
made in compliance with the Pricing Schedule on a monthly basis, CLIENT will be given a
thirty (30) day grace period after which a late charge calculated at 1 1/2% per month shall be
charged to client.
Credits for recognized holidays were predetermined and given as part of the
monthly charge herein, and no other adjustments will be made for those holidays which
include Thanksgiving Day, Christmas Day, New Year's Day, Memorial Day, 4`" of July and
Labor Day.
CLIENT agrees that during the term of this agreement and within ninety (90) days after
termination of this agreement, CLIENT will not employ directly or indirectly any employees,
agents or representatives of SFC.
From time to time, as the parties may agree, the amount to be paid by CLIENT and/or services
rendered may be increased or decreased in the area of space service and the kind, amount or
frequency of service to be rendered. Such modifications shall be put in writing and signed only
if in writing, signed by both parties.
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Service First Cleaning
Phone:317-572-8042
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7. This is a monthly agreement scheduled to begin from the service date, and shall continue each
month with the same terms and conditions, unless either party shall give written notice of
termination, at least thirty (30) days prior to said anniversary date.
8. If timely notice is given for termination, this Agreement shall expire at midnight. Otherwise,
this agreement may be terminated for non-performance only.
9. Non-performance is defined as a failure, neglect or refusal to perform any act stipulated under
this Agreement. This includes failure to appear for performance of cleaning services, and
incomplete cleaning services such as failure to abide by the Cleaning Schedule.
Non-performance as defined by breach of security or theft may result in immediate termination
without any written notice.
10. The terminating party must give the other party written notice specifying in detail the nature of
any defect in performance. The non-temvnating parry shall have thirty (30) days to cure, to the
reasonable satisfaction of the terminating party. if satisfaction is not achieved at the end of the
thirtieth (30) day, the terminating patty shall notify the non -terminating party in writing of
failure to cure, and the agreement shall terminate thirty (30) days from the date of said notice.
All written notices must be timely and be delivered via first class mail, facsimile, or email. In
the event CLIENT terminates this agreement for any reason other than non-performance,
CLIENT agrees to pay SFC as liquidated damages an amount equal to the monthly charge stated
in the Pricing Agreement.
Service First Cleaning
Phone:317-572-8042
'DCHIBIT
SERVICE FIRST
CLEA.NING...
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7. This is a monthly agreement scheduled to begin from the service date, and shall continue each
month with the same terms and conditions, unless either party shall give written notice of
termination, at least thirty (30) days prior to said anniversary date.
8. If timely notice is given for termination, this Agreement shall expire at midnight. Otherwise,
this agreement may be terminated for non-performance only.
9. Non-performance is defined as a failure, neglect or refusal to perform any act stipulated under
this Agreement. This includes failure to appear for performance of cleaning services, and
incomplete cleaning services such as failure to abide by the Cleaning Schedule.
Non-performance as defined by breach of security or theft may result in immediate termination
without any written notice.
10. The terminating party must give the other party written notice specifying in detail the nature of
any defect in performance. The non-temvnating parry shall have thirty (30) days to cure, to the
reasonable satisfaction of the terminating party. if satisfaction is not achieved at the end of the
thirtieth (30) day, the terminating patty shall notify the non -terminating party in writing of
failure to cure, and the agreement shall terminate thirty (30) days from the date of said notice.
All written notices must be timely and be delivered via first class mail, facsimile, or email. In
the event CLIENT terminates this agreement for any reason other than non-performance,
CLIENT agrees to pay SFC as liquidated damages an amount equal to the monthly charge stated
in the Pricing Agreement.
Service First Cleaning
Phone:317-572-8042
'DCHIBIT
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SERVICE SPECIFICATIONS
SERVICED AREAS:
Entrance Area, Offices, Restroom, Conference Room, Hallway, Break Room and Lobby
NIGHTLY CLEANING SCHEDULE
• All trash receptacles are to be emptied and trash removed to collection point. (Liners to be
furnished by CLIENT) All items not in wastebasket that are clearly marked "TRASH" will be
disposed of.
• Thoroughly sweep and mop hard surface floor
• Clean entrance area and wipe glass doors.
• Vacuum carpeted areas
RESTROOMS
• Stock towels, tissue and hand soap. (Paper towels and hand soap to be furnished by CLIENT)
• Empty sanitary napkin receptacles and wipe with a disinfectant.
• Empty trash receptacles and wipe if needed.
• Clean and polish mirrors.
• Wipe towel cabinet covers.
• Dust partitions, tops of mirrors and frames.
• Clean and sanitize sinks. Polish bright work
• Dust and damp mop hard surface floors.
• Toilet seats to be cleaned and disinfected on both sides.
• Scour and sanitize all basins. Polish all bright work.
• Remove splash marks from walls and around basins.
Service First Cleaning
Phone:317-572-8042
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KITCHEN & BREAK ROOMS
• Empty trash receptacles, and remove trash to a collection point. (Liners to be furnished by
CLIENT) All items not in wastebasket that are clearly marked "TRASH" will be disposed of
• Dust all exposed horizontal surfaces, tables, counter tops, chairs & window ledges
• Counters and tables will be wiped with a disinfectant.
• Clean and sanitize sinks. Polish bright work.
• Remove splash marks from sink and trash receptacles.
• Spot clean exterior of refrigerator and vending machines
• Clean interior and exterior of microwave oven(s).
• Dust mop hard surface floors.
• Damp mop hard surface floors with a disinfectant
• Vacuum all carpet runners —if applicable
• Re -stock all paper supplies (Paper products to be furnished by CLIENT)
WEEKLY CLEANING SCHEDULE
SERVICED AREAS:
• Entrance Area, Offices, Restroom, Conference Room, Hallway, Break Room and Lobby
• Dust all vertical surfaces of desks, role cabinets, chairs, tables and other office furniture.
• Thoroughly vacuum all carpeting taking care to get into corners, along edges and beneath
furniture
• Thoroughly damp mop all hard surface floors, taking care to get into corners, along edges and
beneath furniture.
Service First Cleaning'
EXHIBIT
Phone:317-572-8442
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MONTHLY CLEANING RESPONSIBILITIES
SERVICED AREAS:
Entrance Area, Offices, Restroom, Conference Room, Hallway, Break Room and Lobby
• Accomplish all high dusting (below 8 feet)
• Blinds
• Return Vents
• Remove fingerprints and marks from around light switches and doorframes
• Thoroughly dust accessible horizontal & vertical surfaces, including desktops, file cabinets,
window ledges, chairs, tables, pictures and all manner of furnishings.
Service First Cleaning
Phone:317-572-8042
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Accepted By
Print Name
PRICING SCHEDULE
CITY OF CARMEL
2 CIVIC SQUARE
CARMEL, IN 46032
PHONE: (317) 571-2600
This premise will be serviced 3 x per week for a monthly investment of
Nine Hundred Nine Dollars and 30/100 cents
5909.30
Date
Additional Cleaning Services
Title (CITY OF CARMEL FIRE DEPARTMENT)
Carpet Cleaning
Upholstery Cleaning
Window Cleaning
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Title (SERVICE FIRST CLEANING)
Service First Cleaning
Phone:317-572-8042
City®f Carmel CEI0NDIANA RETAIL TAX EXEMPT RTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO VENDOR NO.
10/23/2017 357097
SERVICE FIRST CLEANING, INC
VENDOR PAYMENT PROCESSING CENTER
PO BOX 7439
WESLEY CHAPEL, FL 33545 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
20037
QUANTITY UNITOFMEASURE DESCRIPTION
Department: 1120 Fund: 101 General Fund
Account: 43-506.00
2 Each Weekly Cleaning x 3 Administative Side
Send Invoice To:
Fire Department
Page 1 of 1
PURCHASE ORDER NUMBER
100834
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Admin Side Cleaning
Fire Department
SHIP 2 Civic Square
TO Carmel, IN 46032 -
FREIGHT
UNIT PRICL EXTENSION
$909.30 $1,818.60
Sub Total $1,818.60
2 Civic Squaref /�
Carmel, IN 46032- l6I 1K�t k,
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $1,818.60
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED, THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �\
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY — -- — -- -- -----
Denise Snyder
TITLE Budget & Accreditation Manager
CONTROL N0. 100834 CLERK -TREASURER