American Structurepoint, Inc/Eng/Adl Serv #31/325,455/Range Line Road from 116th Street to 4th Street SE – Design American Structurepoint, Inc.
Engineering Department-2017
Appropriation#2016 COIT Bond Fund:P.O.#100791 42Wk
Contract Not To Exceed$325,455.00 gyp
JAOV
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated
April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works and Safety
By: By:
es Brainard, Presiding Officer Authorized Signature
ate: // ,+ /
Afil �, t` te,-Ci<)0
Printed Name
M ry Ann urke, Memb /
Date: / /7 1-(e c K-E;sit lent-
Title
Lori S. Watson be FID/TIN: 35-1127317
Date: t i �' r t 27
Last Four of SSN if Sole Proprietor:
S
Date: /0 — / -7 - l 7
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hristine Pauley,Cterk-Treasurer
Date: /i
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Exhibit A
City of Carmel Program Management Scope Items
Roundabout Design Services
A. Professional shall review available traffic data from previous studies performed for the City of
Carmel.
B. Professional shall prepare contract plans, special provisions for the specifications, and opinions of
probable cost for the construction of the streets. The plans will be in accordance with the accepted
standards for such work and in accordance with the following documents in effect at the time the
plans or reports are submitted, except as modified by supplemental specifications and special
provisions,ifany:the City of Cannel Standard Drawings;the American Association of State Highway
and Transportation Officials"A Policy on Geometric Design of Highways and Streets, Part V"; and
the Indiana Department of Transportation's Standard Specifications. The opinions of probable cost
for construction will be prepared according to the current practices of the City, and will include all
types of work required for the complete construction of the work, including all temporary work
necessary in connection therewith, but will not include the cost of such items of work for which the
City, through its own forces or through other party or parties, will perform the actual construction or
engineering.The unit prices to be used will be in accordance with the methods used by the City.
C. The contract plans will include a Title Sheet,an index Sheet,Plat No. 1 Sheet.Typical Section Sheets,
Plan and Profile Sheets, Roundabout Detail Sheets (if applicable). Miscellaneous i)etails Sheets.
Pavement Marking and Sign Plans, Maintenance-of-Traffic Detour Plans, Erosion Control Plans.
Structure Data Table,an Underdrain Table,an Approach Table,a Summary of Quantities Table, and
any necessary cross-sections.
D. The contract documents will contain sufficient information to enable the contractor to perform the
required work.
E. The Professional shall identify and notify all affected utilities and coordinate plans for utility
relocation.The Professional shall assist the City with the preparation of all required utility relocation
agreements. The Professional shall maintain a record of all utility contracts to be submitted to the
City.
F. The Professional shall design storm sewers to collect and convey stormwater to suitable outfall
locations. The Professional will investigate suitable outfall locations within 500 feet of the project
limits.
G. Upon completion and final approval of the deliverables by the City, the Professional shall deliver to
the City the following submittals/deliverables required for the design activities (all plans black and
white unless otherwise noted).
1. Preliminary Plans: Two(2)full-size(24"x36")plan sets,two(2)half-size(1 1"x l T')plan sets.
and one(1)preliminary opinion of probable construction cost provided to the City
2. Five(5) full-size(24"x36")plan sets or digital plans provided to utility companies
3. Final Plans—four(4)full-size(24"x36")plan sets, one(1)quantity and design calculation
binder,one(1)specifications document,and one(1)final opinion of probable construction cost
4. The Professional shall conduct a field check with the City and other interested parties.
'EXHIBIT /
i cc
June 30,2017 201502101
H. Bidding Services
1. Professional shall assist City in advertising for and obtaining bids or proposals for the Work and.
where applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued, attend pre-Bid conferences, if any, and receive and process contractor deposits or
charges for the Bidding Documents.
2. Professional shall issue addenda as appropriate to clarify, correct, or change the Bidding
Documents.
3. Professional shall provide information or assistance needed by City in the course of any
negotiations with prospective contractors.
4. Professional shall consult with City as to the acceptability of subcontractors,suppliers,and other
individuals and entities proposed by prospective contractors for those portions of the Work as to
which such acceptability is required by the Bidding Documents.
5. Professional shall attend the Bid opening, prepare Bid tabulation sheets, and assist City in
evaluating Bids or proposals and in assembling and awarding contracts for the Work.
I. Lighting design will be developed for the required intersections.
J. Right-of-way engineering for the affected parcels as shown in Exhibit B.
K. Land acquisition services for the affected parcels as shown in Exhibit B.
L. Items Excluded
1. Permitting(except for Rule 5 permit, if required)
2. Geotechnical engineering
3. Pavement design
4. Utility relocation design
5. Construction inspection
6. Wetland delineation
•
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June 30,2017 201502101
Rangeline Road Streetscape and Roundabout Design
1) STREETSCAPE DESIGN AND DOCUMENTATION
a) Conceptual Design
Using the current engineering drawings,the landscape architect will work with City
representatives and the project team to develop a series of conceptual streetscape design
recommendations.The concepts will include a variety of materials(hardscape and landscape)
and application styles to achieve a consistent end results along the length of the project.The
conceptual design task will focus on decorative crosswalks,sidewalk and shared use path
materials,streetscape and median landscaping, planter boxes and any necessary pedestrian
amenities.
The conceptual design task will include the following deliverables:
• Typical cross sections and plan view drawings illustrating materials and areas of
application.
• Pattern book of proposed materials depicting product and supplier information,and
traditional construction methods.
• High level cost opinion for each conceptual streetscape design.
b) Design Review Meeting
The landscape architect will attend and facilitate (1)design review meeting with the City, and
any additional parties to present and discuss the conceptual streetscape design
recommendations.
The conceptual design task will include the following deliverables:
• Meeting agenda and summary
c) Design Development (50%plan set)
Using the feedback from the Task 2. Design Review Meeting the landscape architect will further
develop the streetscape cross section and materials package to meet the needs and budget of
the project.The design development information will be presented in a series of plan sheets
that match the scale and limits of the engineering documents, Coordination with the project
engineer and client will take place during the development of the plan set.
The design development task will include the following deliverables:
• 50%complete plan sheets identifying desired materials and methods of application/
construction, location of street trees and/or plantings and general placement of
pedestrian amenities.
• Preliminary details depicting method of construction.
• Draft special provisions as necessary.
• Opinion of probably cost.
d) Final Design (100%plan set)
Following approval of the 50%plan set and notification from the Owner, the Landscape
Architect shall prepare final plans that will be incorporated into the streetscape project.The
_XHMIT
final plans will be presented in a series of plan sheets that match the scale and limits of the
engineering documents. Coordination with the project engineer and client will take place during
the development of the plan set.
The final design task will include the following deliverables:
• 100%complete plan sheets identifying desired materials and methods of application/
construction,general placement of pedestrian amenities, location of street trees and/or
plantings and irrigation design for the corridor.
• Final details depicting method of construction.
• Final special provisions as necessary.
• Opinion of probably cost.The opinion of probable cost for construction shall be
prepared according to the current practices of INDOT and shall include all items of work
required for the complete construction of the work, including all temporary work
necessary in connection therewith. The unit prices to be used shall be in accordance
with those used by INDOT.
e) Construction Administration
The landscape architect will be available to answer questions and review submittals and/or shop
drawings during the duration of the construction period.
2) ROUNDABOUT PLANTING DESIGN
a) Conceptual Design
Using the current engineering drawings,the landscape architect will work with City
representatives, local artists and the project team to develop a series of conceptual planting
plans for the proposed roundabouts at the intersection of Rangeline Road and 116th Street,
Medical Drive,Carmel Drive, Executive Drive,City Center Drive and 4'Street.
The conceptual design process will include(1) project kick off meeting with City and design
representatives to discuss the design intent of each roundabout center island.The landscape
architect will prepare up to two conceptual planting plans for each center island. Conceptual
planting plans will be presented in a fully rendered,two-dimensional format and will illustrate
design intent, color palettes, plant type and quantities and the location of any ornamental
structure.
As necessary during the conceptual design phase,the landscape architect will be available to
discuss and coordinate public art opportunities, locations and installation requirements with the
City and selected local artists.
The conceptual design task will include the following deliverables:
• Up to(2)conceptual planting plans for each center island. Plans will be full rendered
and will include planting palettes (color and type).
• High level cost opinion for each conceptual roundabout planting concept,
b) Design Review Meeting
The landscape architect will attend and facilitate (1) design review meeting with the City, and
'EXHIBIT
A
any additional parties to present and discuss the conceptual roundabout design
recommendations.
The conceptual design task will include the following deliverables:
• Meeting agenda and summary
c) Final Design
Following the approval of a conceptual planting plan for each roundabout center island, the
landscape architect will coordinate with both the City and the project engineer to finalize design
and installation requirements.The final plans will be presented in a series of plan sheets that
match the scale and limits of the engineering documents. Plans will be broken out as necessary
to meet the bidding requirements of each individual project. Coordination with the project
engineer and client will take place during the development of the plan set.
The final design task will include the following deliverables:
• 100%complete plan sheets identifying placement of trees and/or plantings, ornamental
structures and irrigation design for the proposed roundabouts at the intersection of
Rangeline Road and 116th Street, Medical Drive, Carmel Drive, Executive Drive, City
Center Drive and 4th Street.
• Final details depicting method of construction.
• Final special provisions as necessary.
• Opinion of probably cost. The opinion of probable cost for construction shall be
prepared according to the current practices of INDOT and shall include all items of work
required for the complete construction of the work, including all temporary work
necessary in connection therewith. The unit prices to be used shall be in accordance
with those used by INDOT.
d) Construction Administration
The landscape architect will be available to answer questions and review submittals and/or shop
drawings during the duration of the construction period.
"cir BlT
A
Range Line Road from 116th Street to 4th Street SE Design Amendment Summary
116th Street Roundabout Re-Design $ 64,900 Re-Design of 116th Street to shift roundabout over
Medical Drive RAB $ 180,955 Design Medical Drive Roundabout
Streetscape Design $ 79,600 Includes Irrigation and Construction support
Total Fees $ 325,455
Ed
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v INDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 100791
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
10/12/2017 00350562 Project 16-ENG-70;Contract Date 04.06.16
AMERICAN STRUCTURE POINT, INC City Engineering's Office
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
19758
QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 31 -Range Line Road from 116th Street to 4th Street $325,455.00 $325,455.00
SE-Design
Sub Total $325,455.00
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Send Invoice To rig
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112 /NOAt4 ►
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $325,455.00
SHIPPING INSTRUCTIONS •A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
•C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL (-�/�
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 —�'c- 1-u.--f7
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 00791 CLERK-TREASURER