CHA Consulting, Inc/Eng/Adl Serv #6/57,900/96th Street Corridor Additional DesignCHA Consulting, hic.QRO(,�
Engineering Department - 2017
Appropriation # 2016 COIT Bond Fund; P.O. #100965
Contract Not To Exceed $57,900.00 ✓RO
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CHA Consulting, Inc. (the "Professional"), as City Contract dated February
17, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
A T•
hristine Pauley, rk-Treasurer
Date:
IS 1Cmm oTr,f.S— C r -da C -.h* Inc ASA MGdrc. I UZY2017 11 4t M11
CHA Consulting, Inc.
By:
Authorized Signature
IylOu'1/tCiS � KLit tS
Printed Name
Title
FID/TIN: 0G6�asg
Last Four of SSN if Sole Proprietor:
Date: t t j Z h I
Scope:
EXHIBIT "A"
The Professional shall provide the following additional services during Calendar Year 2017 and
2018:
1. Additional Sidewalk Design: Additional roadway design is required to add a sidewalk
along the south side of 96`h Street from Priority Way to River Ridge Drive (Gray Road).
The sidewalk is a request from the City of Indianapolis received on 8/29/2017. Our lump
sum design fee for this work is $21,700.
UPDATE (11/8/17): After discussions with Carmel on 11/1/17, it was agreed upon that
the requested lump sum fee is acceptable. This includes the following updates that will
include a quality review prior to issuance as a construction change:
• Typical Cross Sections
• Plan & Profile
• Ramp Details (29 ramps)
• Drainage Design
• Quantities and Cost Estimate
2. Additional Bidding and Construction Services: Additional construction services are
anticipated in order to address additional Contractor RFI's; additional construction
services are required for the review additional Shop Drawings; and additional
construction changes are required to supplement the original Base Agreement. Our
estimated hourly fee for this additional work is $57,500.
UPDATE (11/8/17): After discussions with Carmel on 11/1/17, it was agreed upon that
the requested hourly fee be reduced. The number of anticipated RFI's have been
reduced and the number of anticipated construction changes have been reduced
accordingly. This results in a revised requested total of $41,000.
UPDATE (11/20/17): After discussions with Carmel on 11/20/17, it was agreed upon
that the requested hourly fee be reduced to $30,000. This includes the following
additional services:
• Additional Shop Drawing Review: We have received 15 shop drawing submittals
to review between 7/20/17 to 10/6/17. We have received an additional 18
shop drawings between 10/6/17 to 11/8/17 for a total of 33 shop drawings to
date. This equates to an average overall review rate of approximately 10
submittals per month. We estimate another 2 months of shop drawing review.
Assuming a consistent average review rate of 10 submittals per month results in
20 additional shop drawing submittals. The combined total shop drawing
reviews (33 performed to date plus 20 additional) is 53 submittals. To keep the
total requested amount down, we are requesting a total based on 40
submittals.
■ Total Effort (Update) = 53 submittal reviews @ 10 hrs/each = 530 hr
■ Total Effort (Request) = 40 submittal reviews @ 10 hrs/each = 400
hr
■ Total Effort (Updated Request) = 296 hr
■ Base Agreement = 96 hours
-jeL-
V3
■ Additional Effort = 296 hours — 96 hours = 200 hours
• Additional Responses to Construction RFI's: We have received 10 RFI's during
the first 3 months. With 12 months of construction remaining, we anticipate 40
additional RFI's will require our involvement. Therefore, the total number of
RFI's is 50.
■ Total Effort = 50 RFI's @ 4 hours/RFI = 200 hours
■ Base Agreement = 160 hours
■ Additional Effort = 200 hours —160 hours = 40 hours
• Additional Construction Changes, if required: Based upon past experience we
are assuming that 1 construction change will be required for every 10 RFI's
submitted. We originally anticipated 4 construction changes based on 40 RFI's
(1 change per 10 RFI's). At that time we estimated each construction change at
36 hours. Based upon the additional RFI's accounted for above, we are
assuming an additional 1 construction change to address the total of 50 RFI's.
■ Total Effort = 5 @ 36 hours/each = 180 hours
■ Base Agreement = 144 hours
■ Additional Effort = 180 hours —144 hours = 36 hours
3. Construction Inspection Escalation: Construction inspection of the 96th Street
roundabouts at Delegates Row, Gray Rd., and Hazel Dell Pkwy. has been moved from
the 2017 construction season to the 2018 construction season We are requesting an
escalation increase at a rate of 3% for the one year applied to our agreed upon hourly
rates. Our escalation calculation is simplified for the purposes of this estimate to be
$359,300 times 3% for one year, which results in an escalation calculation cost of
$10,800.
UPDATE (11/8/17): After discussions with Carmel on 11/1/2017, it was agreed upon
that escalation has been eliminated, and inspection is capped at the original contract
value and the request has been reduced to $0.
4. Additional Wall Design: Additional roadway design is required to add a retaining wall in
the northwest corner of 96th Street and Hazel Dell Parkway. The retaining wall is a
request from Martin Marietta sent to the City of Carmel on 9/5/2017. Our lump sum
design fee for this work is $6,200.
UPDATE (11/8/17): After discussions with Carmel on 11/1/17, it was agreed upon that
the requested hourly fee is acceptable. This includes the following updates that will
include a quality review prior to issuance as a construction change:
• Update Typical Cross Sections
• Update Plan & Profile
• Retaining Wall Details
• Update Cross Sections
• Quantities and Cost Estimate
Schedule:
EXHIO A
2W-3
The work set out in "Exhibit A" of this Additional Services Amendment #6 shall be performed by
Professional during Calendar Year 2017 and 2018.
Fee:
The following adjustment shall be made to the fee for the relevant services.
16 -ENG -05
Task
Description
Type
Previous
Total
ASA 96
Revised
Total
Item 1
Roadway and Traffic Design
LSUM
$360,050.00
$21,700.00
$381,750.00
Item 2
Bidding & Construction Phase Services
Hourly NTE
$64,000.00
$30,000.00
$94,000.00
16 -ENG -35
Task
Description
Type
Previous
ASA #6
Revised
Total
Total
Item 4
Roadway, Drainage, and Traffic Design
LSUM
$404,900.00
$6,200.00
$411,100.00
ASA #6 Total $57,900.00
3�3
INDIANA RETAIL TAX EXEMPTICERTIFICATE NO. 003120155 002 0
Cit®d Carmel
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
11/21/2017 368938
C H A CONSULTING
VENDOR 300 SOUTH MERIDIAN
UNION STATION
INDIANAPOLIS, IN 46225 -
PURCHASE ID BLANKET CONTRACT PAYMENTTERMS
20887
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2200 Fund: 0 COIT Bond Fund
Account 94-650.04
Page 1 of 1
PURCHASE ORDER NUMBER
100965
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Project 16 -ENG -05; Contract Date 02.17.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
FREIGHT - - --~
UNIT PRICE EXTENSION
1 Each ASA 6 - 96th Street Corridor Additional Design
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
DEPARTMENT
GYOFCgq�
$57,900.00 $57,900.00
Sub Total $57,900.00
�111p ANP'
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
$57 900 00
SHIPPING INSTRUCTIONS
'SHIP PREPAID.
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL N0. 100965 CLERK -TREASURER
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
Jeremy Kashman James Crider
Director Administration