CrossRoad Engineers, PC/Eng/Adl Serv #23B/2016 On-Call Plan ReviewCrossRoad Engineers, P.C.
Engineering Department - 2017 �r
Appropriation # 2200-4340100; P.O. #33451
Contract Not To Exceed $45,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professional'), as City Contract dated May
1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
V_C� �(V_ n—�
James Brainard, Presiding Officer
CrossRoad Engineers, P.C.
Gregory J. Ilko
Printed Name
Vice -President
Title
FID/TIN: 35-1963331
Last Four of SSN if Sole Proprietor:
Date: 11/28/2017
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'11280017 8�32 N.fl
November 20, 2017
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: On -Call Plan Review
Updated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional services for the City
of Carmel. CrossRoad Engineers will provide these services as an extension of the City
Engineer's staff on an hourly basis. The specific service we shall provide per this scope includes
the technical drainage review of developer -prepared plans as your office requests in conjunction
with private developer related projects.
Our November 2, 2017 invoice of $4,461.00 reduces the remaining balance of PO #33451 to
$19,373.44. To continue work through the calendar year of 2018, I formally request an
additional amount of $45,000 be added to the contract ceiling against which we would invoice.
This amount is based on the workload already performed and projected by our office, utilizing
the average monthly invoice over the last year and six months. We will continue to work as
efficiently as possible to minimize the City's expenditures on these developer -driven projects.
Should at any time during the 2018 calendar year, the supplemental amount be depleted, we shall
contact you immediately to request additional funds for these services. Our 2018 Hourly Billing
Rates that we will be using for work performed through December 31, 2018 are attached for your
reference.
We appreciate the City's trust in our ability to provide these services and look forward to
continuing working closely with your staff and helping you keep the ever-growing list of projects
moving through your office. If you should have any questions or need any further information.
Please do not hesitate to call me.
Sincerely,
Cro"llo,
C.
Gre
Vice President
Enc.
('. l b
�4�
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 150.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
100.00
R/W Buyer
150.00
INSPECTION
Director $ 150.00
Resident Project Representative 115.00
Asst Resident Project Representative 105.00
Project Inspector 95.00
Assistant Project Inspector 75.00
SURVEY
Survey Manager
$ 125.00
Assistant Survey Manager
90.00
Survey Crew —1 Man
110.00
Crew Chief
90.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December 2018
A-
2 6�
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City
®� Carmel
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 33451
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/4/2016 068025
CROSSROAD ENGINEERS, PC Engineering
VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 - Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
2397
QUANTITY UNIT OF MEASURE DESCRIPTION �� UNIT PRICE EXTENSION
Department: 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-401.00
1 Each 2016 On -Call Plan Review $150,000.00 $150,000.00
Sub Total $150,000.00
\ \O+CL I '. $-42�O) 000
ASA 23 (- it' 2 s, 000
ASA 236 $ '-IS) OOO
New TOtc& 1 A 150, 000
B
Send Invoice To:
Engineering
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $150,000.00
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945��
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -- -
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL No. 33451 CLERK -TREASURER