Clark Dietz, Inc/Eng/Adl Serv #12/23,630/Jumper Lane Culvert Replacement – Construction InspectionClark Dietz, Inc.
Engineering Department - 2013
Appropriation # 2016 Storm Water Bond. P.O. #101313
Contract Not To Exceed $23,630.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Clark Dietz, Inc. (the "Professional'), as City Contract dated May 4, 2016
shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
�W
James Brainard, Presiding Officer
Date;
Mary An1}�Burke,
Date; /
Lori S. Watso E
Date:
A
istine Pauley, CleF/7r/?"/
Date:
1cr:,,��n.vA.r.s..I.t c: d. S.:.LL�gm+i.Fl: IK hLL MI) MA 81ld.-1!`NN11811 11 A\f)
Clark Dietz, Inc.
By:
Authorized Signature /
Atn t -T1e' Kra c;r�
Printed Name
,57r. V u Fr -e '.le r,�-
Title
FID�TIN: 37— 121,,20-51
Last Four of SSN if Sole Proprietor:
Date: O/ 1,9/,;20
It.-sw- -49
ClarloDietz
Engineering Quality of Life"
January 19, 2018
PROJECT DESCRIPTION: Construction Inspection of Jumper Lane Culvert Replacement
SCOPE:
The scope for this project is to perform construction inspection of a culvert replacement on Jumper Lane,
located in Clay Township at coordinates 39.93943, -86.17211. The work to be performed is further described in
the attached "Scope of Work" and "Compensation to Engineer". The not to exceed amount for this work is
$23,630.
Exhibit
(6�y
Clark Dietz, Inc. 8900 Keystone Crossing, Suite 900 Indianapolis, Indiana 46240 T: 317.844.8900 F: 317.844.9158
SCOPE OF WORK
SERVICES TO BE FURNISHED BY CONSULTANT:
The CONSULTANT shall be responsible for perfonning the following activities:
A. EnzineerinQ Personnel
The CONSULT ANT will provide a Resident Project Representative and inspectors for a period of
time necessary to complete the construction project and final construction report. The Resident
Project Representative will coordinate project activities with the City's Engineering Department.
B. Description of Services
1. Construction Schedule: Review the construction schedule prepared by the Contractor for
compliance with the Contract.
2. Conferences: Attend pre -construction conferences and arrange a schedule of progress meetings, as
required for the timely and acceptable conduct of the job, including minutes of such meetings.
3. Liaision: Serve as the City's liaison with the contractor, working principally through the
Contractor's field superintendent. The fulltime Resident Project Representative shall be thoroughly
familiar with the plans and specifications applicable to the project to insure that all provisions
therein are complied with. Provide periodic status reports on project progress to the City.
4. Assist the City in obtaining from the Contractor additional details or information when needed at
the job site for proper execution of work
5. Equipment - Furnish all equipment necessary to sample and test materials and perform tests in
accordance with City procedures.
6. Shop Drawings - Receive shop drawings and check for completeness
7. Inspection and Tests: Conduct on-site inspections and acceptance testing of materials in accordance
with current City practices to determine that the project is proceeding in accordance with the
Contract Documents.
8. Modifications: Evaluate the Contractor's suggested modifications to the drawings or specifications
and offer recommendations to the City.
9. Records: Maintain files of correspondence, shop drawings, contract documents, change orders, and
daily reports documenting hours worked, weather, general observations, daily pay quantities, and
specific test results.
10. Prepare as -built drawings detailing authorized changes.
11. Prepare progress estimates for partial payments to the Contractor .
12. Hold a pre -final inspection with the City and the Contractor and prepare a final construction record
and final estimate within 45 days of the pre -final.
Exhibit
z `�
SCHEDULE
No work under this Contract shall be performed by the CONSULTANT until the CONSULTANT
receives a written notice to proceed from the City
The CONSULTANT will be prepared to begin the work under this Agreement within five days after
a letter of notification to proceed is received from the City. The CONSULTANT shall conform to the below
listed items:
l) Pre -Construction Minutes written and distributed for concurrence, five days after the Pre -
Construction Meeting is held
2) Final Construction Records within forty-five days after the pre -final inspection has been held
Exlvbit—A—
34'�
COMPENSATION TO ENGINEER
Construction Inspection - Jumper Lane Culvert Replacement
Clark Dietz, Inc.
8898 Keystone Crossing, Suite 900
Indianapolis, Indiana 46240
TASK
PM
RPR
Inspector
CAD TECH
TOTAL
Employee Name(s)
Kevin Hetrick
Jason Buck
112
$125.00
$14,000.00
Project Management
2
0
0
0
2
Preconstruction Project Startup
0
12
0
0
12
Field Inspection / Measure /
Material Records / Pay
0
80
100
0
180
Punch List Completion
0
12
0
0
12
Final Construction Record
0
8
0
0
8
TOTALS
2
112
100
0
214
PRIME
CONSULTANT
# HOURS / MILES
Hourly / Mileage Rate
COST
Project Manager
2
$180.00
$360.00
RPR PE/S)
112
$125.00
$14,000.00
Constr. Inspector
1 100
$90.00
$9,000.00
CAD Tech III
1 0
$105.00
$0.00
SUBTOTAL:
$23,360.00
[Mileage
500
$0.54
$270.00
TOTAL:
$23,630.00,
TOTAL COMPENSATION NOT TO EXCEED: $23,630.00
Project is 45 calendar days.
Assume 30 days of work at 6 hours per day, including office work (estimates, change orders)
Exhibit
LIoT
City
(� Carmel
INDIANA RETAIL TAX EXEMPT
oCERTIFICATE NO. 003120155 002 0
JL FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE I DATE REQUIRED I REQUISITION NO. VENDOR NO.
1/24/2018_ J 060650
CLARK DIETZ, INC
VENDOR 8900 KEYSTONE CROSSING #900
Page 1 of 1
PURCHASE ORDER NUMBER
101318
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
`DESCRIPTION
Project 16 -SW -79; Contract Date 05.04.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46240 - Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
22869
QUANTITY UNIT OF MEASURE 1 DESCRIPTION
Department: 2200 Fund: 0 2016 Storm Water Bond
Account: 94-650.04
1 Each ASA 12 - Jumper Lane Culvert Replacement - Inspection
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
G.O./Storm
DEPARTMENT
FREIGHT
UNIT PRICE EXTENSION
$23,630.00 $23,630.00
Sub Total $23,630.00
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $23,630.00
SHIPPING INSTRUCTIONS ' Ar VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 x��
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -- [%- -- -- -- — -
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 101318 CLERK -TREASURER