Rollfast, Inc/Comm Rel/Adl Serv/22,850/Planning, Advising and Implementation for Bike EventsRollfast, Inc.
Community Relations - 2018
Appropriation #43-593.00; P.O. #101269
Contract Not To Exceed $22,850.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Rollfast, Inc. (the "Vendor"), as City Contract dated February 1, 2017 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: Ajv (r , (/A
James Brainard, Presiding Officer
Date:
M 4 4 ���
Date:
Lori S. Watson, mbjjr
Date:
A�
Christine Pauley,C �a,sylre-f,'
Date:
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ROLLFAST, INC.
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Authpfized Signature
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Printed Name
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Proprietor:
Date: II — r 1 / 3
kProposal for the City of Carmel
RIF Cycling Events Services
ROLL FRST
Deliverables
Rollfast proposes the following deliverables:
• Oversee bicycle events, providing guidance and advice based on experience
• Create routes with Ride with GPS for 9 events in 2018
• Some events will use multiple routes (distances)
• Assist with marking routes as needed
• Manage web based registration (wufoo) and promote with social media
• Promote events on Rollfast Cycling website and social media
• Offer advice with:
o Route plan
■ Rider logistics / Staging
■ Support vehicles
■ Rest area locations
■ Permits
■ Police and traffic plan
c Rental equipment
o Volunteer needs and scheduling
• Safety waivers
o Registration
1 b�Z
Fees
2018 Rides
2 Ride Dine and Dance Events
2 Picnic Family Rides (at CHS, 4mi routes)
Mayor's Ride (4-8mi routes)
Total
Payment Schedule
$11,900
$5,000
$5,950
$22,850
Initial payment, January 201
$6000
May 1, 2018
$4,212.50
a. x
June 1, 2018
W4,$4212.50
9.ft
July 1, 2018
$4,212.50
Y
August 1, 2018791
.-;
$4,212.50`
Signature of Commitment
Chris Tanner, Director
Rollfast
Nancy Heck
City of Carmel
(�° INDIANA RETAIL TAX EXEMPT
Cl't,v
®fir Carmel
CE� RTIFICATE NO. 003120155 002 0
Jl __
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. I DESCRIPTION
1/9/2018 371349 PLANNING, ADVISING AND IMPLEMENTATION FOR BIKE
EVENTS
ROLLFAST, INC Community Relations
VENDOR 4620 BUCKINGHAM COURT SHIP 1 Civic Square
TO Carmel, IN 46032 -
Page 1 of 1
PURCHASE ORDER NUMBER
101269
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
CARMEL, IN 46033 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
22519
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund. 101 General Fund
Account: 43-593.00
1 Each PLANNING, ADVISING AND IMPLEMENTATION FOR BIKE $22,850.00 $22,850.00
EVENTS
Sub Total $22,850.00
Send Invoice To:
Community Relations
1 Civic Square / f'���
Carmel, IN 46032- ! A\�S'
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT Y AMOUNT
PAYMENT $22,850.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT
�TO�PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEARALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck James Crider
TITLE Director Administration
CONTROL NO. 101269 CLERK -TREASURER