Engledow, Inc./Street/96,193/2018 Annual FlowersEngledow Inc.
Street Department - 2018
Appropriation #43-509.00; P.O. #101221, 101219Q�10V,
Contract Not To Exceed $96,193.00
t
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES SAO
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its
Board of Public Works and Safety ("City"), and Engledow, Inc. an entity duly authorized to
do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-509.00 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards. Vendor will not perform any of the Services detailed in Exhibit A prior to obtaining a
written Notice to Proceed from the City. Upon receiving a Notice to Proceed, the Vender shall perform only
those Services specifically detailed in the Notice. If the Vender desires clarification of the scope of any
Notice to Proceed, the Vendor shall obtain such clarification from the City in writing, prior to performing the
service set forth in the Notice to Proceed. Any services performed without the City's prior express written
authorization will not be compensated.
PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Ninety Six Thousand One Hundred Ninety Three Dollars ($96,193.00) (the
"Estimate"). Vendor shall submit an invoice to City no more than once every thirty (30) days detailing
the Goods and Services provided to City within such time period. City shall pay Vendor for such
Goods and Services within thirty-five (35) days after the date of City's receipt of Vendor's invoice
detailing same, so long as and to the extent such Goods and Services are not disputed, are in
conformance with the specifications set forth in Exhibit A, are submitted on an invoice that contains
the information contained on attached Exhibit B, and Vendor has otherwise performed and satisfied
all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose.
jS:\Cw1ma \Pro(.Svcs & Goods Svcs\St—A2018\Engkd— Inc Gads and S—i—doc:1/11/2018 11.38 AM]
Engledow Inc.
Street Department - 2018
Appropriation #43-509.00; P.O. #101221, 101219
Contract Not To Exceed $96,193.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
,S:V-mM u\Prof.S— & G.d S—\S,—A2018\EngJ k-, Inc C..& and San—dc:1/112018 11:38 AM]
Engledow Inc.
Street Department - 2018
Appropriation #43-509.00; P.O. #101221, 101219
Contract Not To Exceed $96,193.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E -VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
[S:VConmc1AProf.Svcs & Goods Svcs\S1 at\20181Eng1mkm, Inc Goods and S—im.doc:l/11/2018 11:38 AM)
Engledow Inc.
Street Department - 2018
Appropriation #43-509.00; P.O. #101221, 101219
Contract Not To Exceed $96,193.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney,
Street Department Corporation Counsel
3400 W. 131St Street Department of Law
Carmel, IN 46032 One Civic Square
Carmel, Indiana 46032
If to Vendor: Engledow, Inc.
1100 E 116th St
Carmel, IN 46032
Attention: James Engledow
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
(s:`Contncls�Prd.sves &Good Svcs�StraI�20181Engledow, Inc Goods and Services 6-1/11/2018 I L M AM]
4
Engledow Inc.
Street Department - 2018
Appropriation #43-509.00; P.O. #101221, 101219
Contract Not To Exceed $96,193.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2018 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
�S:�ConlractslPrd.Svcs &. Good Svcs�Srca1�2018�Engledow, Inc Goods and Savi—d-1/11/2018 1135 AMI
Engledow Inc.
Street Department - 2018
Appropriation #43-509.00; P.O. #101221, 101219
Contract Not To Exceed $96,193.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
aures Brainard, Presid' g Officer
Date: •��
Na4�-✓
Mary Ann urkele ber` /
Date:
Lori S. Vyatso , emb r
Date: a d 1 t
Christine S. Pauley,'Clerk- �rea�; r `
Date: X27 ' /7--
(S:VCcnmm\Prd.Sv & Goods Svcs\Snccn20I81Eng1cdm, Inc Goods ud S—is-doc:1/11/201811:38 W
.6
ENGLEDOW, INC.
B'
az
Aut orized Signatur
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Printed Name 1
Re�� oU�
Title
FID/TIN: -35-- t 06Lo91
Last Four of SSN if Sole Proprietor:
Date: i /Z 3
QUOTE TOTAL FOR 2018 FLOWER MAINTENANCE
Company Name —V-- t4Gl LE-boW C-IKoUF
THIS IS TO BE THE FIRST PAGE OF ENTIRE QUOTE.
TOTAL
2018 FLOWER MAINTENANCE
(,01113 '00
Company Name —V-- t4Gl LE-boW C-IKoUF
THIS IS TO BE THE FIRST PAGE OF ENTIRE QUOTE.
12/01/2017
The City of Carmel would like to receive quotes for planting and maintaining Spring, Summer,
Fall annuals, and Winter d6cor for four areas in Carmel. See specifications sheet for the three
areas listed. Maintaining includes watering and removing weeds from the planted areas. Some
areas are irrigated but may still need supplemental watering of the areas.
The four areas to be planted with annuals and annuals maintained are:
1. Main St. Cast Stone Planters (32 planters total- each opening approx. 24" wide)
2. Sophia Square Courtyard (18 rectangular planters and the base of 12 topiary planters)
3. Palladium Planters & Urns (15 small stone urns, 15 large stone urns, 15 stone planters, &
64 iron urns)
4. Indiana Design Center (5 large urns & 6 small urns)
The bidder will be required tourp chase all annuals / perennials, attached is a purchase list with
designations for what is to be planted for spring / summer/ fall/ winter.
A 2" layer of leaf compost is to be applied by the contractor to all planting beds, pots or urns and
incorporated in to a depth of 6" prior to planting of any annual or perennial. The contractor is to
supply the leaf compost.
The bidder will be required to apply a three month slow release application of fertilizer, as to
manufacturers specifications, to all planting beds, pots urns etc. after planting is complete. The
bidder will also water all annuals / perennials immediately after planting and to inform the city
by e-mail what areas are completed.
The bidder will be required to use black dyed hardwood mulch around the annuals after planting
occurs if soil is disturbed to have a completed finished look to each landscape area.
Spring planting is to begin in the 3`d week of March.
Summer planting is to begin the week of May 13`'.
Fall planting is to begin in the ls` week of October.
Winter d6cor is to be complete before the Saturday before Thanksgiving.
Upon the completion of the growing season the contractor will be required to pull all dead
annuals/ d6cor, trim all perennials that were planted and remove and dispose of all plant material
from the planting beds.
If you have any questions, please contact Crystal Edmondson at 317-714-7481 or 317-733-2001.
E�;jt-JIBIT
2
a�� g
The three areas to be planted & maintained are the following:
1. Main St. Cast Stone Planters
(32 planters total)
2. Sophia Square Courtyard
(18 Planters and Base of 12 Topiary Planters)
3. Palladium Planters and Urns
4. Indiana Design Center (5 large urns and 6 small urns)
E 'I
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1. MAIN ST. CAST STONE PLANTERS (32 TOTAL)
Spring
Plant Name Size Quantity
Snapdragon Magenta 1801 48 flats
Each large planter gets approx. 12 plants.
Each small planter gets approx. 9 plants.
Summer
Plant Name Size Quantity
Angelonia- Serena Waterfall Mix
1801 48 flats
*Angelonia Serena Waterfall Mix is composed of a purple, sky blue, and white.*
Each large planter gets approx. 12 plants of the mix.
Each small planter gets approx. 9 plants of the mix.
Fall
Plant Name Size Quantity
Snapdragon- Oh Snap White
Snapdragon- Speedy Sonnet Rose
1801 24 flats
1801 24 flats
Each large planter gets approx.. 6 plants of each Snapdragon.
Each small planter gets approx. 4-5 plants of each Snapdragon.
Winter Decor
Plant Name Size Quantity
Juniperus horizontalis 1 gal 32
Each planter gets one juniper in the center. EXH I tis -- -
2. SOPHIA SQUARE COURTYARD
(18 RECTANGULAR PLANTERS
AND BASE OF 12 TOPIARY PLANTERS)
Spring
Plant Name Size Quantity
Pansy Ultima Radiance Pink Improved 1801 24
Snapdragon- Legend Pink 1801 27
Snapdragon- Legend White 1801 27
Each 2 -ball topiary planter base gets 2 flats of Pansies.
Each rectangular planter gets 1.5 flats of each type of Snapdragon.
Summer
Plant Name Size Quantity
Begonia- Big Pink with Green Leaf 1801 78
Colocasia 4.5" or 6" 36
Each 2 -ball topiary planter base gets 2 flats of Begonias.
Each rectangular planter gets 3 flats of Begonias and 2 colocasia
Fall
Plant Name Size Quantity
Pansy- Panola Deep Orange XP 1801 24
Snapdragon- Cool Orange Snapdragon 1801 27
Snapdragon- Maryland Appleblossom 1801 27
Each 2 -ball topiary planter base gets 2 flats of Pansies.
Each rectangular planter gets 1.5 flats of each type of Snapdragon.
Winter Decor
The topiaries are NOT to have any decorations.
Only the 18 rectangular stone planters will have winter decor.
Winter decorations are to include greens covering the entire planter opening
to a height of not less than 1 ft. high. All soil in the planters is to be covered
with the winter decor. The center of the urn is to be as high as the width of the
urn, with the maximum height to be 6 ft tall. The construction of the winter
decorations is to be made in such a way so they will withstand winter winds,
storms, and snow. The CONTRACTOR is to maintain, repair, or replace any
decorations that do not withstand winter weather. Some urns contain
irrigation systems. If any of these systems are damaged during the installation
of decorations, the CONTRACTOR is responsible for repairs.
The allowable material for each planter should be a mixture of:
Branches spray -painted white or gold
Cut eucalyptus
Dried hydrangea blooms
Dried Magnolia grandiflora branches
Evergreen boughs
Holly branches (both evergreen and deciduous)
Ilex verticillata
Pine cones
Red, Silver, or Gold ornaments
Any other festive plant materials approved by the City prior to installation
3. PALLADIUM PLANTERS & URNS
Palladium Annuals- Flower Order and Installation
Specifications 2018
The company awarded the work will be:
1. Maintaining annuals beginning March 15, 2018 with the weekly
maintenance of the Palladium grounds, until December 31St, 2018.
2. Shearing boxwood once during the 2018 growing season beginning the
formation of the Boxwood hedge (to be done only after meeting with Ron
Williams for directions).
3. Pulling all fall annuals after first killing frost of 2018 and installing 2018
winter display by the Saturday before Thanksgiving.
4. Maintain winter display until December 31,2018
Aerial Image from Summer 2016 (not all planters are depicted above).
F-YE��,
7YIT
LOCATIONS OF ANNUALS
Palladium Annual Bed Terms:
15— Stone urns approximately 3 ft. wide (referred to as SMALL STONE URNS)
15— Stone urns approximately 5 ft. wide (referred to as LARGE STONE URNS)
15— Stone planters connecting the 3 and 5 ft. wide urns: each of these planters is
approximately 19" wide and about 23 ft. long (referred to as STONE PLANTERS)
64— Iron urns approximately 18" planting width (referred to as IRON URNS)
**SEE BELOW FOR LIST OF ANNUALS AND
LOCATIONS FOR EACH SEASON**
EXHIE51,
�6 c'lko/
SPRING PLANTINGS
(to be installed March 15'I' through March 31st, 2018):
SMALL STONE URNS (15):
Plant Size Per Urn Total Plants
Snapdragon Snapshot Yellow 4" 6 90
Pansy Ocean 1801 12 plants 10 flats
Pansy Primrose 1801 12 plants 10 flats
LARGE STONE URNS (15):
Plant Size Per Urn Total Plants
Juncus Twister
1 gal
5
45
Snapdragon Snapshot Yellow
4"
16
240
Pansy Ocean
1801
27 plants
23 flats
Pansy Primrose
1801
27 plants
23 flats
Pansy Light Blue
1801
27 plants
23 flats
STONE PLANTERS (15):
Plant Size Per Urn Total Plants
Snapdragon Snapshot Yellow
4" 30 450
Spaced 2/Sq. Ft ( +/-) between current perennial
IRON URNS (64):
Plant Size Per Urn Total Plants
Snapdragon Snapshot Yellow
4"
3
192
Pansy Ocean
1801
9 plants
32 flats
Pansy Primrose
1801
9 plants
32 flats
*Plant substitutions are acceptable as long as they are approved,
by Ron Williams or another Street Department Representative.
SUMMER PLANTINGS
(to be installed between May 13"' and June 4t", 2018)
SMALL STONE URNS (15):
Plant Size Per Urn Total Plants
Cordyline 6" 1 15
Double Petunia- Double Madness Satin Pink 1801 1/2 flat 8 flats
Double Petunia- Double Madness Lavender 1801 1/2 flat 8 flats
Double Petunia- Double Cascade Orchid Mist 1801 1/2 flat 8 flats
LARGE STONE URNS (15):
Plant Size Per Urn Total Plants
Canna Cannova Mango
6"
3
45
Lantana Landmark White
1801
6 plants
5 flats
Angelonia archangel- White
1801
10 plants
9 flats
Double Petunia- Double Madness Satin Pink
1801
8 plants
7 flats
Double Petunia- Double Madness Lavender
1801
8 plants
7 flats
Double Petunia- Double Cascade Orchid Mist 1801
8 plants
7 flats
STONE PLANTERS (15):
Plant Size Per Urn Total Plants
Angelonia archangel- White
*3 plants spaced between current perennial
IRON URNS (64):
1801 See note* 63 flats
Plant Size Per Urn Total Plants
Lantana Landmark- White 4.5" 1 64
Double Petunia- Double Madness Lavender 1801 1/2 flat 32 flats
Double Petunia- Double Cascade Orchid Mist 1801 1/2 flat 32 flats
*Plant substitutions are acceptable as long as they are approved
by Ron Williams or another Street Department Representative. `'
FALL PLANTINGS
(to be installed October I" through October 12th):
SMALL STONE URNS (15).
Plant Size Per Urn Total Plants
Snapdragon Plumblossom
4"
6
90
Chrysanthemum Yellow (Pale Yellow if available)
4"
3
45
Chrysanthemum White
4"
3
45
Pansy WonderFall Rose Shades w Face
1801
6 plants
5 flats
Pansy WonderFall Blue Picotee Shades
1801
6 plants
5 flats
LARGE STONE URNS (15):
Plant Size Per Urn Total Plants
Juncus Twisted
1 ;dal
5
45
Snapdragon Plumblossom
4"
16
240
Pansy WonderFall Rose Shades w Face
1801
27 plants
23 flats
Pansy WonderFall Blue Picotee Shades
1801
27 plants
23 flats
Pansy WonderFall Yellow with Blotch
1801
27 plants
23 flats
STONE PLANTERS (15):
Plant Size Per Urn Total Plants
Chrysanthemum White 4" 20 300
Chrysanthemum Yellow (Pale Yellow if available) 4" 20 300
Spaced 2/Sq. Ft ( +/-) between current perennial
IRON URNS (64) :
Plant Size Per Urn Total Plants
Kale Songbird Pink Flowering 6" 1 64
Snapdragon Plumblossom 4" 8 512
Pansy WonderFall Rose Shades w Face 1801 6 plants 22 flats
Pansy WonderFall Blue Picotee Shades 1801 6 plants 22 flats
*Plant substitutions are acceptable as long as they are approved
by Ron Williams or another Street Department Representative.`" i 1 -'
WINTER PLANTINGS:
(to be installed before the Saturday before Thanksgiving)
See below list of appropriate winter installation items.
Winter 2016/17 as examples
1 &ARM
A
m
A
NrM
Contractor is to maintain all planters no less than once per week doing the following for the entire planted
area:
1. Pull any and all weeds in all planters and urns and boxwood beds.
2. Check for and take appropriate measures (hand remove, spray, apply predatory insects etc.) to insure
the plantings are "free" of insects or disease. Plantings can have some insects or disease if they can be
maintained at an acceptable level as to not effect plant growth or flowering.
3. "Deadhead" any flowers requiring care, this also includes pruning and removal of yellow or dead
leaves.
4. Prune or shear any annuals requiring a tight formal appearance (all annuals planted in the Stone
Planters)
5. Adjust watering schedule on irrigation to all planters and urns.
6. Fertilize plantings when necessary.
Contractor will purchase and install all plant materials (as listed in above document) ,
supplies, fertilizers, insecticides, fungicides, ornaments and decorations needed to do all
seasonal change outs and maintain plant materials in a healthy condition. Contractor is
also responsible to remove all trash generated by the plantings during the weekly
maintenance visit.
Contractor is responsible to plant Spring, Summer, Fall, and Winter plantings consisting of hardy plant
materials to maintain a full appearance to the planters. No more than 33% of soil or mulch shall be visible
after planting any seasonal display.
This contract will be for the 2018 growing season. The Contractor receiving the contract will be
responsible for removing the 2017/18 winter display and replace with Spring annuals. Upon the first frost
the contractor will remove the fall display and replace with the winter display which is to be installed by
the Saturday before Thanksgiving. The winter display is to be in all of the urns and planters.
Winter display is to include Evergreen branches, Eucalyptus, Holly branches (both evergreen and
deciduous), tree branches sprayed white or Gold, Pine cones, Dried hydrangea blooms and can have Red,
Silver or Gold ornaments as well. All soil in the planters is to be covered with the winter display.
Contractor is responsible to "maintain" the winter display replacing any missing or brown plant materials.
It is perfectly acceptable to use "grave blanket" style greens in the "Stone Planters", the Stone and Iron
Urns should include evergreens with the addition of "heavy ornamentation' to achieve color and focal
points in the display. Other winter materials not listed above may be used if approved by the City prior to
installation.
Contractor is responsible for shearing boxwoods once a year. This is to be done between May 15- June
30`' No shearing is to be done before contacting Ron Williams or appropriate Carmel Street Department
Representative.
4. INDIANA DESIGN CENTER
(5 LARGE URNS & 6 SMALL URNS)
Spring
Plant Name Size Ouanti
Pansy- Ocean- 1801 3 flats
Pansy- Red Blotch- 1801 15 flats
Snapdragon- Snapshot Orange- 4.5" 18 plants
Snapdragon- Snapshot Yellow- 4.5" 40 plants
Large Urns
0Simpdragon
o hags.
Large Urns (5) (West side of property)-
Pansy- Red Blotch- 3 flats around edge of urn
Snapdragon- Snapshot Yellow- 8 plants in center of urn
i h\
0
h
0OS
h 00 0
h
�11}� 91)
h
Small Urns
0 Snapdragon
P Pansy
Small Urns (6) (2 on S side, 4 on N side)-
Pansy- Ocean- Half a flat around edge of urn
Snapdragon- Snapshot Orange- 3 plants in center of urn
A
Summer
Plant Name
Size
Quantity
Angelonia- Serena Blue-
4.5" pot-
36 plants
Angelonia- Serenita Pink-
4.5" pot -
36 plants
Canna- Cannova Mango-
6" pot -
10 plants
Delphinium- Aurora White-
4.5" pot -
25 plants
Verbena Obsession- Cotton Candy Mix-
4.5" pot -
118 plants
Large Urns (5) (West side of property)-
Angelonia- Serena Blue- 4.5" pot- 6 per urn- 30 plants
Angelonia- Serenita Pink- 4.5" pot -6 per urn- 30 plants
Canna- Cannova Mango- 6" pot -2 pots per urn -10 total plants
Delphinium- Aurora White- 4.5" pot- 5 per urn- 25 total plants
Verbena Obsession- Cotton Candy Mix- 4.5" pot - 20 per urn- 100 plants
�annas in center
)elphininm around Cannas
Angelonia mimed around Delph.
Verbena around border
Small Urns (6) (2 on S side, 4 on N side)-
Angelonia- Serena Blue- 4.5" pot - 1 per urn- 6 plants
Angelonia- Serenita Pink- 4.5" pot -1 per urn- 6 plants
Verbena Obsession- Cotton Candy Mix- 4.5" pot - 3 per urn- 18 plants
Angelonia mixed in center
Verbena mimed around border
Fall
Plant Name Size Quantity
Pansy- WonderFall Rose Shades with Face-
Pansy- Mammoth Pink Berry-
Snapdragon- Speedy Sonnet Rose-
Snapdragon- Snapshot Plumblossom-
Kale- Songbird Pink Flowering -
Pp
;4o5(�q"G
Ii St.Pr
0 Pp
11NI-I _
iu
1801
8 flats
1801
5 flats
4.5"
25 plants
4.5"
18 plants
4.5"
25 plants
O Kale
Sr Snapdragon- Sonnet Rose
0 Pansy- Wonderfall Rose
0Pansy- Mammoth Pink
Large Urns (5l (West side of property)-
Kale- 5 plants near center
Snapdragon- Speedy Sonnet Rose- 5 plants in between Kale
Pansy- WonderFall Rose Shades with Face- 1 flat per urn
Pansy- Mammoth Pink Berry- 1 flat per urn
Pansies are mixed around edge of urn
noo Sp Snapdragon- Plamblos
som
Sp
15 Pansy- Wonderfall Rose
Small Urns (6) (2 on S side, 4 on N side)-
Pansy- Wonderfall Rose Shades with Face- half flat per urn
Snapdragon- Snapshot Plumblossom- 3 plants in center per urn
Winter Decor
Winter decorations are to include greens covering the entire planter opening
to a height of not less than I ft. high. All soil in the planters is to be covered
with the winter decor. The center of the urn is to be as high as the width of the
urn, with the maximum height to be 6 ft tall. The construction of the winter
decorations is to be made in such a way so they will withstand winter winds,
storms, and snow. The CONTRACTOR is to maintain, repair, or replace any
decorations that do not withstand winter weather. Some urns contain
irrigation systems. If any of these systems are damaged during the installation
of decorations, the CONTRACTOR is responsible for repairs.
A
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No..
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Statutory Limits
$100,000 each employee
$250,000 each accident
$500,000 policy limit
$500,000
$500,000
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
V s �- • 5/,/& LG p O u2 , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
&J G L,g U O w 274 C (the "Employer")
in the position of
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the _day of o CL r y 201 g.
Printed: ,T wt& s L. & co t -c - o uJ
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: TA -w, es, L, .25;�� pnc�
LAty of C"sumel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
ASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
1/2/2018 358653
ENGLEDOW, INC
VENDOR 1100E 116TH ST
CARMEL, IN 46032 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
22147
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each 2018 Annual Flowers
Send Invoice To:
Street Department
3400 W. 131 st Street
Carmel, IN 46074-
(317)733-2001
DEPARTMENT
F CA
Page 1 of 1
PURCHASE ORDER NUMBER
101220
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
2018 Annual Flowers
Street Department
SHIP 3400 W. 131 st Street
TO Carmel, IN 46074-
(317)733-2001
FREIGHT
UNIT PRICE I EXTENSION
$37,989.69
Sub Total
$37,989.69
$37,989.69
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $37,989.69
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY --c^ �-✓
Dave Huffman James Crider
TITLE Director Administration
CONTROL NO. 101220 CLERK -TREASURER
INDIANA RETAIL TAX EXEMPT
City ®f Carmel
CERTIFICATE NO.003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
ORDER DATE I DATE REQUIRED I REQUISITION NO.
1/2/2018
ENGLEDOW, INC
1100 E 116TH ST
CARMEL, IN 46032 -
PURCHASE ID i BLANKET CONTRACT
22149
QUANTITY UNIT OF MEASURE
Department 1206 Fund: 101
Account. 43-504.00
General Fund
1 Each 2018 Annual Flowers
Send
Send Invoice To:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
(317)733-2001
DEPARTMENT I
VENDOR NO.
358653
Page 1 of 1
PURCHASE ORDER NUMBER
101222
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
2018 Annual Flowers
Street Department
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
(317) 733-2001
PAYMENT TERMS FREIGHT
DESCRIPTION
G CA
\�n A
UNIT PRICE EXTENSION
$67,086.31 $67,086.31
Sub Total $67,086.31
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $67,086.31
SHIPPING INSTRUCTIONS -AID VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY v
Dave Huffman James Crider
TITLE Director Administration
CONTROL N0. 101222 CLERK -TREASURER