VS Engineering, Inc/Eng/Adl Serv #4/80,000/Jordan Woods Stormwater Improvements – Woodland Country Club Regional DetentionVS Engineering, Inc.
Hngineering Department - 2018
Appropriation # 2016 Storm Water Bond Fund, P.O. #101477
Contract Not To Exceed $80.000.00
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ADDITIONAL SERVICES AMENDMENT TO 4
AGREEMENT FOR PROFESSIONAL SERVICES Dc^�
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and VS Engineering. Inc. (the "Professional'), as City Contract dated June 1.
2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Date:
Ma An urke, Meer
Date: 2) 7,Q ///
Lori S.1
Date:
ATTEST:
Christine Pauley, Cler1k- ��'s er /
Date:='�l�
IS'f,auxUAa.Sn.3 Gud,3.�.Ln_vevaeF`201N'�'$Eag!ncttwy. I., ASA -4-A ),Vf3M 12'21P%Q
VS Engineering, Inc.
By:
Authorized S(natur
Sanjay B. Patel, PE
Printed Name
President
Title
FIDITIN: 35-1494479
Last Four of SSN if Sole Proprietor:
ATTACHMENT A
SCOPE OF SERVICES — Amendment#4
(Professional Services for the Woodland Country Club Regional Detention Pond)
L PROJECT DESCRIPTION
Project Name: Jordan Woods Stormwater Improvements
Owner: City of Carmel, Indiana
Engineer: VS Engineering, Inc.
A. Project Location and Overview
The City of Carmel proposes to construct a regional detention pond located within the Woodlands
County Club golf course. The project is located north of the Jordan Woods Subdivision located
north of 106`h Street and west of Keystone Parkway.
This Amendment #4 is to provide for the professional services of Timothy Liddy Associates, a
golf course landscape architect that was requested by the Woodlands Country Club to ensure the
integrity of the golf course is maintained through the installation of the pond.
II. GENERAL REQUIREMENTS
The general scope of services and deliverables are described in the attached scope provided by
Timothy Liddy Associates.
FEE SUMMARY
Jordan Woods Stormwater Improvements
Professional Services for the Woodland Country Club Regional Detention Pond
I. Program Analysis..................................................................... $5,000 (Lump Sum)
II. Design Development Phase (Schematic Design) ................. $16,800 (Lump Sum)
III. Construction Documents....................................................... $28,000 (Lump Sum)
IV. Construction Procurement..................................................... $5,000 (Hourly NTE)
V. Construction Observation.................................................... $18,800 (Hourly NTE)
VI. Consultation, Plan, Coordinate Meetings .............................. $6,400 (Hourly NTE)
TOTAL LUMP SUM and HOULRY NTE FEE: ............................................... $80,000
Amendment #4
Scope of Services
Jordan Woods Stormwater Improvements
Carmel, Indiana
°IXHIBIT _A '
oF 3
Timothyothy Liddy
GkAf Coupe Iksign
ASGCA
Menud--r. American Socitty of
Golf Course Archiwt>
Woodland Country Club
Carmel, Indiana
Golf Design Proposal
Scope of Work
Timothy Liddy / Associates, Inc. will prepare preliminary design and construction drawings for the
remodeling of Golf Holes #10 and #16 at Woodland Country Club in Carmel, Indiana.
1.0 Program / Analysis
1.1 Consultation with the owner and Mr. Dye to review the site, complete the planning approach and
establish schedules for reviews, events and presentations. Obtain insights, goals, issues, opportunities
and priorities.
1.2 Preparation of a base sheet of existing conditions from a survey provided by the owner. The survey
will have one foot contours and all existing physical features located on the site.
2.0 Design Development Phase (Schematic Design)
2.1 Based on the essential components for the goals and objectives, Timothy Liddy / Associates will draw
preliminary plans with Mr. Dye, Woodland Country Club and VS Engineering.
2.2 Timothy Liddy/Associates. Inc. will prepare schematic plans for approval by Woodland Country Club
and VS Engineering. The plans will include preliminary layout plans, golf course grading plans, golf
course drainage plans, golf course grassing plans, and necessary feature details of the the greens, tees,
fairways, cart paths, bunkers and lakes.
3.0 Construction Documents
3.1 Timothy Liddy lAssociates, Inc, shall provide preliminary construction documents based on approved
design development documents, adjustments in project scope, quality or budget by the owner, and
conditions imposed by permits issued for the project, as applicable. These drawings will include a
preliminary grading and drainage plan prepared in AutoCad for use by the VS Engineering to obtain
necessary permits.
3.2 The Construction Documents shall consist of drawings and specifications setting forth in detail the
requirements for the construction of the project, including the respective responsibilities of owner,
contractor and golf course architect, together with appropriate bidding and proposal Information for
contractors. The golf course architect shall determine the format and graphic character. Such documents
shall be sufficient for a contractor experienced and knowledgeable in golf course construction to provide a
qualified bid and complete the work.
3.3 These drawings will include: Golf course layout plans, golf course grading plans, golf course drainage
plans, golf course grassing plans, golf course irrigation plans, specifications, bid and contract forms.
Exhibit
2o�->
rintoth. Liddy / Associates, Inc. 301 South Pinehurst Lane Yorkrown, Indiana 47396 1.765, 744.9696 tirn iddwane.com
Timothyothy Liddy
Owl FCourse ik,i:n
ASGC.A
denilxr. American Sociot4 of
Golrcourse 'k.hit-,ts
3.4 The drawings do not include any necessary permit drawings such as erosion control or state and
federal environmental permit requirements. All plans will be prepared in AutoCad for use by VS
Engineering in preparing drawings for necessary permits and engineering support.
4.0 Contract Terms
The work described above shall be accomplished on a fee not to exceed $80,000, broken into phases of
either lump sum or hourly not to exceed as shown in the below summary table. It will be invoiced monthly
and as follows:
Scope
Amount
Fee Type
1.0 Program / Analysis
$ 5,000.00
Lump Sum
2.0 Design Development Phase (Schematic Design)
$ 16,800.00
Lump Sum
3.0 Construction Documents
$ 28,000.00
Lump Sum
4.0 Construction Procurement
$ 5,000.00
Hourly NTE
5.0 Construction Observation
$ 18,800.00
Hourly NTE
6.0 Consultation, Plan, Coordinate meetings
$ 6;400.00
Hourly NTE
Total Fee
4.1 Reimbursable Expenses
$ 80,000.00
The owner, for direct reimbursable expenses, will reimburse Timothy Liddy / Associates, Inc. for: travel,
graphic reproduction expenses and overnight mail incurred expressly for the project. It shall be billed at
cost plus 5% for handling and carry cost. Direct costs go toward the above contract amount and are
included in the not to exceed amount of $80,000.00.
6.0 Signatures
If approved, please sign below.
Timothy Liddy/Associates, Inc.
Date
12/14/17
Date
Exhibit—L
3 OF -3
Timothy Liddy / A ssociates, Inc. 301 Soutit Pinahum Lane Yorkrowii Indiana 4?396 =1.765.741.9696 timliddymne.corn
((� INDIANA RETAIL TAX EXEMPT
City
oJL Carmel CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
3/9/2018 364215
V S ENGINEERING, INC
VENDOR 4275 NORTH HIGH SCHOOL ROAD
INDIANAPOLIS, IN 46254 -
PURCHASE ID BLANKET CONTRACT
24046
PAYMENT TERMS
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2200 Fund: 0 2016 Storm Water Bond
Page 1 of 1
PURCHASE ORDER NUMBER
101477
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Project 15-16; Contract Date 06.01.16
City Engineering's Office
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
Account: 94-650.04
1 Each ASA 4 - Jordan Woods Stormwater Improvements -
Woodland Country Club Regional Detention
CgA
FREIGHT
UNIT PRICE
$80,000.00
Sub Total
EXTENSION
$80,000.00
$80,000.00
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square
Carmel, IN 46032- • �D A r'`
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $80,000.00
SHIPPING INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
`PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -- - - -
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 101477 CLERK -TREASURER