Hittle Landscaping, Inc/Street/480,021.92/2018 MowingHittle Landscaping, Inc.
Street Department - 2018
Appitopriation #1206 43-504.00, 2201 43-504.00 P.O. #101400, 101402, 100574, 101090. 100411
Contract Not To Exceed $480,021.92
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its
Board of Public Works and Safety ("City"), and Hittle Landscaping, Inc., an entity duly
authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 1206 43-504.00 and 2201 43-504.00 funds. Vendor agrees to provide the
Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times
the highest technical and industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Four Hundred Eighty Thousand Twenty One Dollars and Ninety Two Cents
($480,021.92) (the "Estimate"). Vendor shall submit an invoice to City no more than once every thirty
(30) days detailing the Goods and Services provided to City within such time period. City shall pay
Vendor for such Goods and Services within thirty-five (35) days after the date of City's receipt of
Vendor's invoice detailing same, so long as and to the extent such Goods and Services are not
disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on an
invoice that contains the information contained on attached Exhibit B, and Vendor has otherwise
performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
JSAConnacls\Pro(.Sv & Goods Svcs\Strm1\20IMillk Land caping. Inc. Good and Savim - Mowing.d-2/192018 1105 PMI
Hittle Landscaping, Inc.
Street Department - 2018
Apptopriation #1206 43-504.00, 2201 43-504.00 P.O. #101400, 101402, 100574, 101090. 100411
Contract Not To Exceed $480,021.92
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
JS:WmMclalPrd.Sv R Goods Svcs'SWwt\2018W11de Landscaping. Inc. Goods and Sav- - Movnng.doc:2/19/2018 12:05 PM)
Hittle Landscaping, Inc.
Street Department - 2018
Apptopriation #1206 43-504.00, 2201 43-504.00 P.O. #101400, 101402, 100574, 101090. 100411
Contract Not To Exceed $480,021.92
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E -VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
jS:Y'onnacu\Prof.Sv & Cods Sv NSVe t\2018Witt1c Landscaping, Inc. Goods and S—i"s - Mowing.doc:2/19/2018 12:05 PM1
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #1206 43-504.00, 220143-504.00 P.O. #101400, 101402, 100574, 101090. 100411
Contract Not To Exceed $480,021.92
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney,
Street Department Corporation Counsel
3400 W 131 st Street Department of Law
Carmel, IN 46074 One Civic Square
Attention: Dave Huffman Carmel, Indiana 46032
If to Vendor: Hittle Landscaping, Inc.
17778 Sun Park Drive
Westfield, IN 46074
Attention: Dave Funkhouser
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
JS:Conmcts%Pro(.Sve & Goods Svcs\Stmt\2018Wink Landscaping, Inc. Goods and Savim - M—g.doc:2/19120I8 12:05 PM)
4
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #1206 43-504.00, 220143-504.00 P.O. #101400, 101402, 100574, 101090. 100411
Contract Not To Exceed $480,021.92
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2018 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
1SdCam u\Prot.Svcs & Goods S—%SVmt\2018Wittk Landscaping. Inc. Goods -d S—i-- Mowing.d. 2/198018 12.05 PM]
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #1206 43-504.00, 220143-504.00 P.O. #101400, 101402, 100574, 101090. 100411
Contract Not To Exceed $480,021.92
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Date: _ A
rke,
Date:
Lori S. �atson ei
Date: 0
ATTEST:
IS:Kbnl�TroUSvcs k Goods Svcs%4n \2018Wink landscaping. Inc. Goads and Services - Mowingdoc:2/19201812:05 PM]
Hittle Landscaping, Inc.
By:
A orized Signature
fes/
Printed Name
GDy
Title
IT—
FID/TIN: Ss C -D )�
Last Four of SSN if Sole Proprietor:
Date: '�) `—I I �3
BID TOTAL FOR MOWING
Comp ny .Name
THIS IS TO BE THIS FIRST PAGE OF ENTM� BID.
Exlu'bit A
TOTAL
MOWING
Comp ny .Name
THIS IS TO BE THIS FIRST PAGE OF ENTM� BID.
Exlu'bit A
ADDENDUM #2
TECHNICAL SPECIFICATIONS
2018 MOWING
TS -1 CONTACT FOR QUESTIONS REGARDING CONTRACT DOCUMENTS
In compliance with the Instructions to Bidders, should any questions arise regarding the Contract
Documents, the following person shall be contacted:
Dave Huffman
Carmel Street Department
3400 W. 13151 Street
Carmel, IN 46074
Tel: (317) 733-2001
Fax: (317) 733-2005
Should a bidder or its agents receive any clarification, direction, suggestions, or correction to the
Contract Documents that is not issued by a written addenda from the OWNER within 7 calendar
days prior to the Bid Date, no consideration will be given to the CONTRACTOR for errors,
omissions, etc., on which its Bid was based.
As a condition precedent to being awarded this contract, the bidder understands and agrees to
dedicate a crew to perform the work required herein that is wholly comprised of persons whom
the bidder has not assigned to perform the same or similar work for the City pursuant to a separate
contract. In other words, if the bidder is awarded two or more mowing and/or landscaping -related
City contracts, it cannot assign the same personnel to perform work under or pursuant to more
than one of these mowing and/or landscaping -related City contracts.
TS -2 PROJECT SCOPE
Provide ground care and maintenance for the rights-of-way, landscape easements and medians of the
folloWing: (AREAS IN RED ARE OUT OF THE RIGHT-OF-WAY, AND MUST BE BILLED SEPARATELY; AREAS WITH
ASTERISKS (-) INDICATE PRESENCE OF IRRIGATION)
Location -.
4th St & S Rangeline Rd Roundabout
Acres
031111
16566 Sq. Ft.
407 Smokey Row Rd
0.11
4,983 Sq. Ft.
702 Adams Corner Lot
0.45
19,689 Sq. Ft.
5840 & 6020 E. 116` St
0.43
19,162 Sq. Ft.
12000 Shelborne Rd
0.6
26,283 Sq. Ft.
96thSt. and Commerce Dr."
0.22
Roundabout, median, divider islands, and R.O.W. turf
Exhibit =
2 c`trt i
Specifications- 2018 Mowing
ADDENDUM #2
9,946 Sq. Ft.
96` and Ditch Rd.*
0.04
Roundabout turf
1,700 Sq. Ft.
96` St. Medians
0.41)
East and West of Gray Rd.
18,408 Sq. Ft.
96` St. and Shelbome Rd.*
1.48
Roundabout, median, divider islands, and R.O.W. turf
64,804 Sq. Ft.
96` St. and Spring Mill Rd. *
0.18
Includes Turf at Roundabout and Divider Islands
7,930 Sq. Ft.
96` St and Sycamore Rd
0.11
East and West side
4,829 Sq. Ft.
96` St. and Towne Rd.*
1.73
Includes Turf at Roundabout and Divider Islands
75,637 Sq. Ft.
96` &z Westfield Blvd*
1.04
NE Corner Lot All
45,490S . Ft.
98` St at Keystone
0.13
Islands
5,900 Sq. Ft.
991St. and Commerce Dr. (including Commerce Dr. to 96 1h St.)
0.46
Roundabout, median, divider islands, and R.O.W. turf
20,120 Sq. Ft.
106` PI &r Lexington Ln
0.11
5,152 Sq. Ft.
106` St. and Ditch Rd.*
0.94
Roundabout turf, 4 divider islands, and R.O.W.
Includes S.W. corner mulch beds with evergreens
40,821 Sq. Ft.
106" St - Ditch Rd to Towne Rd
1.9
North side ROW
82,681 Sq. Ft.
106 1h St &r Gray Rd*
0.11
West side by walking path
5,160 Sq. Ft.
106` St- ROW
0.45
Property East of Westfield Blvd
South side 4 sections
Specifications- 2018 Mowing
Exhibit_ CI
`�
ADDENDUM #2
19,523 Sq. Ft.
106" St. and Shelborne Rd.
0.47
Roundabout, median, divider islands, and R.O.W. turf
20,832 Sq. Ft.
106` St Est Shelborne Rd
0.55
North of Fire Station
West side of road to church
23,801 Sq. Ft.
106 St. and Spring Mill Rd.
0.67
Roundabout turf plus 4 divider islands
Irrigated
29,510 Sq. Ft.
106th St Est Towne Rd
1.48
Roundabout &r Divider Islands &r N Island
64,452 Sq. Ft.
1 6th St- West of Gray Rd
0.51
North side at hill
22,440 Sq. Ft.
111th St Est College Ave
0.74
NW Side
32,052 Sq. Ft.
111 St &z Illinois St*
0.09
Roundabout &z Splitter Islands
4,100 Sq. Ft.
116 1h St. and Clay Center Rd.*
0.42
Roundabout, median, divider islands, and R.O.W. turf
18,272 Sq. Ft.
116` St Est College Ave
0.4'
S.W. Corner
18,699 Sq. Ft.
116` St. - College Ave. to Keystone Roundabout*
1.08
R.O.W. and 9 Medians (297 Trees)
46,894 Sq. Ft.
116` St. and Ditch Rd.*
0.1
Roundabout turf
5,024 Sq. Ft.
116` St- East of Hazel Dell
0.17
North side
7,770 Sq. Ft.
116'h St Est Eden Glen Dr
0.03
North East corner- Weed -eat
Exbibit -/' f I �
Specifications- 2018 Mowing
ADDENDUM #2
1,476 Sq. Ft.
116th St &r Gray Rd
1.69
Roundabout, Lane Dividers &r ROW Turf &r N to Bridge
73,660 Sq. Ft.
116` St &r Gray Rd
0.76
To the white church
33,344 Sq. Ft.
116` St from H4zel Dell to River Rd
0.36
Southside
15,973 Sq. Ft.
116` St &r Ruckle
0.34
North side at guardrail
15,021 Sq. Ft.
116` and Shelborne Rd.*
5.54
Roundabout, medians, divider islands, and R.O.W. turf
241,248 Sq. Ft.
116` St. - Spring Mill Rd. to U.S. 31
3.0
R.O.W. and Medians
130,680 Sq. Ft.
116th St &z Towne Rd Roundabout
0.54
23,831 Sq. Ft.
116` St to Towne Rd
1.86
SW corner
81,222 Sq. Ft.
116` St &r US 31
0.05
NE and SE Islands (2)
2,178 Sq. Ft.
116` St &z US -31 Interchange/ Pennsylvania St Roundabout
2.6
113,368 Sq. Ft.
121'` St. and Shelborne Rd.*
0.18
Roundabout
7,995 Sq. Ft.
122" St &z River Rd to Medalist Pkwy
0.76
33,440 Sq. Ft.
126" St at bridge &i Golf course at Water plant
0.4
17,534 Sq. Ft.
126` St &r Brookshire Pkwy
0.49
21,669 Sq. Ft.
1266 St &r Gray Rd
0.87
37,746 S Ft.
126` St &t High Dr
0.16
N.E. Corner
Specifications- 2018 Mowing
Exhibit. A-_ '5�ft Y-
ADDENDUM #2
7,222 Sq. Ft.
126` St. Medians
1.75
Shelborne Rd. to Towne Rd.
119,790 Sq. Ft.
126th St Medians &z Kinzer Dr Roundabout
0.63
Median- Keystone Pkwy to Pawnee Rd; Roundabout at Kinzer &t sides
27,443 Sq. Ft.
126` St &z River Rd
0.86
West to Lynnwood Blvd
37,844 Sq. Ft.
126` St. and Shelborne Rd.*
0.18
Roundabout
7,755 Sq. Ft.
131x` St. (Main St) -Illinois St. to Shelborne Rd.
5.78
R.O.W. and Medians (579 Trees)
251,777 Sq. Ft.
13130 St. and Shelborne Rd.*
5
4A5
Roundabout, median, divider islands, and R.O.W. turf
180,931 Sq. Ft.
136th St &r Carey Rd*
0.59
Roundabout and All of ROW
25,916 Sq. Ft.
136th St &t Gray Rd
0.48
Roundabout, Splitter Islands, &r SW Corner
20,909 Sq. Ft.
136` St &t Illinois St*
0.09
Weed -eat by handrail
3,982 Sq. Ft.
136` St. - Oak Ridge Rd. to Ditch Rd.
8.55
R.O.W. , Roundabout turf and Medians (407 Trees)
372,285 Sq. Ft.
136` St. (Smokey Row) and Range line Rd.*
0.83
Roundabout, NW Corner, SW Corner
36,150 Sq. Ft.
136` St. and Towne Rd.*
0.08
Roundabout turf plus 4 divider islands
3,573 Sq. Ft.
136` St &r US -31/ Rohrer Rd./ Smokey Row Rd.
6.2
272,115 Sq. Ft.
1413[ St &r Ivy Bridge Dr
0.18
Exhibit
n
Specifications- 2018 Mowing
r
ADDENDUM #2
South side to Buckhorn Dr
7,897 Sq. Ft.
Avian Way / Cherry Creek Blvd. and Hazel Dell Pkwy.*
0.2
Roundabout turf, 4 divider islands, and R.O.W.
8,585 Sq. Ft.
Carey Rd- from 146" St to Hawthorne Dr
0.039
East side
1,699 Sq. Ft.
Carmel City Hall*
1.03
45,000 Sq. Ft.
*North Lawn of City Hall to be mowed twice per week; Monday and Thursday*
Carmel Dr &r City Center*
0.34
Roundabout, Medians, &t Splitter Islands
14,811 Sq. Ft.
Carmel Dr &t Gradle Dr
0.1
Side ditch
4,550 Sq. Ft.
Carmel Dr &t Guilford Rd*
0.83
Roundabout
36,294 Sq. Ft.
Carmel Dr & Rangeline Rd
0.26
Roundabout &s Splitter Islands
11,326 Sq. Ft.
Carmel Dr. &t US- 31- Illinois St to Pennsylvania St.
0.6
26,260 Sq. Ft.
Carmel Fire Station and North Parking Lot*
0.73
32,000 Sq. Ft.
CarmelJapanese Carden*
0.69
30,000 Sq. Ft.
Carmel Police Station*
0.46
20,000 Sq. Ft.
Cherry Tree Rd
0.03
The ditch at the curve
1,718 Sq. Ft.
Chester Rd & Lakewood Dr
0.07
3,320 Sq. Ft.
City Center Dr. - Carmel Garden St. to Pennsylvania Pkwy.
5.24
Medians and R.O.W. (376 Trees)
228,055 Sq. Ft.
City Center Dr—from Carmel Garden to E. of Rangeline Rd
4.16
180,991 Sq. Ft.
City Center
0.07
Exhibit / - -7,�(Y
Specifications- 2018 Mowing
ADDENDUM #2
On South Side of City Center; West of Rangeline on S side of Road
2,827 Sq. Ft.
City Center Dr &t Guilford Rd*
0.54
23,527 Sq. Ft.
City Center Dr &r Pennsylvania St
0.5
Roundabout
22,153 Sq. Ft.
Clark St—from Carmel Dr to Adams to Guilford Rd
0.31
13,639 Sq. Ft.
Clay Center Rd
0.13
North of 116` St
5,838 Sq. Ft.
Clay Center Rd
0.09
South of Main St- Guardrails
3,746 Sq. Ft.
Clay Terrace Blvd & US -31 at N Rangcliiic 1W
0.22
9,843 Sq. Ft.
College Ave—between 116" St and Pennsylvania Pkwy
0.37
Medians and R.O.W.
16,117 Sq. Ft.
College Ave &r I-465
0.03
Hills
1,320 Sq. Ft.
Commerce Dr- 99" St to Retail Pwky
0.37
East side
16,380 Sq. 1-t.
Congressional Blvd—between Pennsylvania Pkwy and City Center Dr
Islands and R.O.W.
40,511 Sq. Ft.
Ditch Rd. -131s` to 146 St.
7.64
Medians, R.O.W. and Roundabout Turf (120 Trees)
332,975 Sq. Ft.
*Only use a 30" mower around the planting beds*
Executive Dr &r S Ran eline Rd Roundabout
0.43
18,762 Sq. Ft.
Fire Station at 106` St &z Shelborne Rd
0.55
23,802 Sq. Ft.
Four points around Cool Creek Bridge on 126` St
0.69
30,180 Sq. Ft.
Grand Blvd. East - Old Meridian to Guilford
0.58
2 Medians and R.O.W. (57 Trees)
25,124 Sq. Ft.
Exhibit _� � _� Q.�l
Specifications- 2018 Mowing
ADDENDUM #2
Grand Blvd- West end
0.15
North side
6,965 Sq. Ft.
Grassy Area Across from Silver Door Salon at City Center
0.01
545 Sq. Ft.
Gray Rd. - 96 1h St. to 106` St.
6.0
Medians, R.O.W. and turf at Roundabout at 106'h St. (217 Trees)
261,360 Sq. Ft.
Gray Rd- from 116 th St to 106" St
0.7
West side
30,770 Sq. Ft.
IF—
Gray Rd- Eyebrows
0.51-
.51-
North of Gray Rd on West side of Road
North
22,824 Sq. Ft.
Gray Rd &r Main St
1. i
South almost to Wembley Rd- both sides
75,551 Sq. Ft.
Guilford Rd- North of Main St
0.07
East side
3,200 Sq. Ft.
Harrowgate to Maplecrest Dr
0.07
South side to bridge
2,980 Sq. Ft.
Hawthorne Dr & Smokey Row Rd
1.21
52,751 Sq. Ft.
Hawthorne Dr W &r Carey Rd Roundabout*
0.22
Includes all ROW
9,602 Sq. Ft.
Hazel Dell Pkwy. - 96 St. to 1461St.
61.6
Including Roundabout Lawn, Medians, R.O.W. (2000 Trees)
2,683,296 Sq. Ft.
Illinois St. -106" St to Carmel Dr
22.09
Includes Medians, ROW, 623 Trees, Roundabouts
962,129 Sq. Ft.
Illinois St - Carmel Dr to Dorset
0.09
1 Median- (7 Trees) &t W side ROW
Not irrigated
3,960 Sq. Ft.
Illinois St. - Main St. north to 136` St.
5.08
Includes R.O.W. and Medians
221,142 Sq. Ft.
Exhibit A- - 7,p 6(
Specifications- 2018 Mowing
ADDENDUM #2
Illinois St &r Springmill Turf (Near 465 Overpass)
1.2
Roundabout &t Splitter Islands &s W ROW Area
53,902 Sq. Ft.
Indiana Design Building
0.0 1
1g` St SW &s Rangeline Rd
1,376 Sq. Ft.
Keystone A%�c. Medians
4.6
S. of 106 1h St. to N. of 136` St.
200,376 Sq. Ft.
Keystone Pkwy. And 106 1h St.*
1.2
Roundabout, entrance and exit ramps, and R.O.W. turf
52,272 Sq. Ft.
Keystone Pkwy. And 116" St.*
0.673
Roundabout, entrance and exit ramps, and R.O.W. turf
29,316 Sq. Ft.
Kcy .stone Pkwy. And 126` St.'s
1.25
Roundabout, entrance and exit ramps, and R.O.W. turf
54,450 Sq. Ft.
Keystone Pkwy. And 136" St. (Smoky Row)*
2.99
Roundabout, entrance and exit ramps, and R.O.W. turf
130,245 Sq. Ft.
Keystone Pkwy. And Carmel Dr.*
1.05
Roundabout, entrance and exit ramps, and R.O.W. turf
45,738 Sq. Ft.
Keystone Pkwy. And Main St.*
1.43
Roundabout, entrance and exit ramps, and R.O.W. turf
62,291 Sq. Ft.
Lakefront Ct &t Carmel Dr
0.25
11,086 Sq. Ft.
Main St
South side by last bridge to RAB at River Rd
1.82
79,061 Sq. Ft.
Main St &r Brookshire Pkwy to Gray Rd
0.49
South side
21,669 Sq. Ft.
Main St- East of Gray Rd to woods
0.8
South side
34,848 Sq. Ft.
Main St- E of Hazel Dell Pkwy
1.51
South side to Double Eagle Dr
65,975 Sq. Ft.
Main St &z Gray Rd &r Brookshire Pkwy- All of
3.44
149,927 Sq. Ft.
Specifications- 2018 Mowing
Exhibit
ADDENDUM #2
Main St &t Hawthorne Dr
1.65
N &c S side of road- E &t W of Hawthorne Dr
73,094 Sq. Ft.
Main St.- Illinois St to Old ulcriclian St.
4.7
205,608 Sq. Ft.
Main St- Medians &r Pennsylvania St Roundabout
2.45
Medians between Old Meridian &s Pennsylvania St; Penn. RAB &z sides
106,914 Sq. Ft.
Main St &z Sherman Dr
0.63
S.W. Corner- East and West
27,675 Sq. Ft.
Oak Ridge Rd. -136" St. to 146" St.
7.36
Includes Roundabouts, Medians, and R.O.W. (130 Trees)
320,543 Sq. Ft.
Old Meeting Hall
0.06
2,769 Sq. Ft.
Old Meridian St. - Pennsylvania to Guilford
1.57
R.O.W., Medians, 4 Roundabouts
68,209 Sq. Ft.
Olivia Building*
0.27
Main St &z Old Meridian St
11,851 Sq. Ft.
Palladium and The Green at City Center
2.34
All turf
102,003 Sq. Ft.
*Including City Center Landscape Beds N of City Center Building*
*The Green MUST be mowed Thursdav of each week*
Pawncc Rd & 126" St
0.48
20,800 Sq. Ft.
Pennsylvania St. Medians
6.69
Old Meridian to 103 St.
291,416 Sq. Ft.
Pointe Pkwy.
0.14
Medians Only
6,098 Sq. Ft.
Rangcline Rd -3 St SW to Creekside Dr
0.13
South of 116 th St
5,576 Sq. Ft.
River Rd- 122nd St to 126thSt
1.17
51,177 Sq. Ft.
River Rcl & Havcrton Way Islands
0.58
ExhibitI ( O -C( /
Specifications- 2018 Mowing
ADDENDUM #2
25,580 Sq. Ft.
Rohrer Rd
0.15
Across from Monon Parking Lot
6,917 Sq. Ft.
Rohrer Rd- S of 146` St
0.11
East side
5,040 Sq. Ft.
Saddlebrook Addition
2.01
From Towne Rd to Ditch Rd
91,389 Sq. Ft.
Shelborne Rd. Medians
0.6
126` St. Roundabout, South to Abney Point Dr.
26,136 Sq. Ft.
Shelborne Rd. - North Realignment at 116` St
0.3
Includes 1 Median- (154 Trees)
12,885 Sq. Ft.
Spring Mill Rd -106th St to 146th St
30.99
Includes Roundabouts, Medians, &z ROW Trees (229 Trees)
1,349,925 Sq. Ft.
*Only use a 30" mower around the planting beds*
Spring viill Rd at 465
1.67
N &r S of bridge to 96th St
73050 Sq. Ft.
Spring Mill Rd. and Dorset*
0.13
Roundabout turf plus 4 divider islands
5,597 Sq. Ft.
111100�-
Spring Mill Rd. &z Illinois St Roundabout*
1.2
53,902 Sq. Ft.
Tarkington Building
0.37
South Side
16,506 Sq. Ft.
Towne Rd. - 116 th St. to 1415` St.
5.55
Includes Medians, R.O.W., and Divider Island (286 Trees)
241,596 Sq. Ft.
Towne Rd. - Between 141St St. and 146 1h St.
0.22
Median
9,374 Sq. Ft.
Veterans Memorial Lawn*
-T Ave across from the Palladium and Center Green
0.46
20,000 Sq. Ft.
Westfield Blvd. - 99" St. to 96" St.
9.45
Includes Medians, R.O.W., and Divider Islands (106 Trees)
411,847 Sq. Ft.
CA
Exhibit n . - l2 �.,rr� /
Specifications- 2018 Mowing
ADDENDUM #2
Total
302.932 Acres
Such Project work includes mowing and trimming of turf, the pickup and removal of litter, and the
control of weeds within turf along listed roadway areas. Labor, material and equipment will be supplied
by CONTRACTOR. CONTRACTOR shall be responsible for the timely and acceptable performance of
all work necessary to accomplish the Project described herein. The same hourly mowing rate of pay shall
be used for all additional roads that may be added.
TS -3 WELLHEAD PROTECTION
The majority of the Project will be constructed through a wellhead protection area and in close
proximity to several of the OWNER'S wells that provide a large portion of the City of Carmel's
drinking water supply. As such, the following requirements must be strictly observed.
A. Handling and storage of petroleum and chemical products must be done in a safe manner.
B. Petroleum and chemical products shall not be stored within a 200 -foot radius of a well.
C. Vehicles shall not park or be stored within a 200 - foot radius of a well.
D. Petroleum or chemical spills must be reported immediately to the Carmel Hazmat Team
and to the OWNER regardless of the size of the spill. The Carmel Hazmat Team can be
reached by telephone at the "911" emergency number or at 571-2580.
TS -4 HOLIDAYS WHEN WORK IS NOT PERMITTED
The Contractor shall not perform any work on the Project which requires traffic control on the
following days:
A. Sundays
B. Memorial Day
C. Independence Day
D. Labor Day
E. Thanksgiving Day and the day after Thanksgiving
This requirement may be waived by the OWNER in its sole discretion, if requested in writing
and in advance of such Work.
TS -5 MOWING SPECIFICATIONS
5.1 Mowing Period & Quantity — The Project mowing period shall begin on April 1, 2018
and continue through November 30, 2018 inclusive. The bid price shall be based on
thirty-one (3 1) mows during this mowing period.
5.2 Quality — The area to be mowed must be mowed weekly so as to maintain a quality
appearance, including trimming along curbs (see 5.3 for exception). Under no
Exhibit A (3,,F t �
Specifications- 2018 Mowing
ADDENDUM #2
circumstances will the work site be left with patches of un -mowed grass, clumps of
grass, or mowed -over litter. CONTRACTOR shall not blow into nor leave grass
clippings on any streets or on sidewalks.
5.3 Grass Height - Grass that is not at least three (3) inches high shall constitute lack of need.
Grass that is taller than three (3) inches shall be mowed to a minimum height of three (3)
inches.
5.4 Clippings — Clippings are not to be blown into mulched areas, including tree rings, shrub
beds or stone mulched areas. Grass clippings shall be recycled onto the turf with
mowing equipment designed to recycle the clippings. Any clippings that are so thick as
to lie on top of the mowed grass shall be dispersed by re -mowing, raking, or blowing
until they are no longer noticeable.
5.5 Tree Leaves — Tree leaves are to be mulched and recycled back onto the turf using
equipment that is designed for this purpose.
5.6 Trimming - Concurrent with its lawn mowing services, CONTRACTOR shall string trim
around curbs, mulch tree rings, shrubs and planting beds where necessary and otherwise
at the discretion and direction of OWNER. No trimming of any tree limbs is permitted.
5.7 Trimmingdamage — Trimming shall be performed in a manner that does not damage any
plant material. Damage to plant material shall be promptly repaired or replaced by
CONTRACTOR at its own expense.
5.8 Litter removal - CONTRACTOR shall remove all litter from grass, shrubs and planting
beds before mowing or trimming same. Litter will be maintained and continued on a
weekly basis through the term of the contract.
5.9 Tree Trunks — To avoid hitting tree trunks in vulnerable areas, smaller mowers must be
used in the medians and City Hall small grass areas.
5.10 Damage Repair — Any damage done to grass, irrigation, or property by Contractor must
be repaired by Contractor.
5.11 One -Day Projects —Long stretches of lawn (ex: Main St. between Illinois and Shelborne,
or Shelborne Rd between 96th to 146th) shall be mowed in a one -day period to keep a
uniform length of grass along the entire stretch.
END OF TECHNICAL SPECIFICATIONS FOR MOWING
Specifications- 2018 Mowing
Exhibit
,7c�iy
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Statutory Limits
$100,000 each employee
$250,000 each accident
$500,000 policy limit
11 111
11 111
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
', 11 111
1 111
EXHIBIT D
AFFIDAVIT
&dA r6-�&j being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. ITat all ti s relevant herein have been employed by
P_� (the "Employer")
in the position of
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the D day of
,20
Printed:
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
PrinteA,- oA D ` �1�,A
of Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
,RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
2/14/2018 128350
HITTLE LANDSCAPING, INC
17778 SUN PARK DR
WESTFIELD, IN 46074 -
PURCHASE IDBLANKET CONTRACT
23438
QUANTITY I UNIT OF MEASURE
Department: 1206 Fund: 101 General Fund
Account 43-504.00
1 Each 2018 Mowing
PAYMENT TERMS
DESCRIPTION
Page 1 of 1
PURCHASE ORDER NUMBER
101400
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
2018 Mowing
Street Department
SHIP 3400 W. 131st Street
TO Carmel, IN 46074 -
;�r_s�k OF Cq,y�
1
7L
Send Invoice To:6--� >�
Street Department pN�
(317) 733-2001
FREIGHT
UNIT PRICE EXTENSION
$16,488.33
Sub Total
$16,488.33
$16,488.33
3400 W. 131 st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $16,488.33
SHIPPING INSTRUCTIONS'AIPVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL c:,�
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY !I
Dave Huffman James Crider
TITLE Director Administration
CONTROL NO. 101400 CLERK -TREASURER
City of Carme
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
ORDER DATE I DATE REQUIRED I REQUISITION NO.
2/14/2018
HITTLE LANDSCAPING, INC
VENDOR 17778 SUN PARK DR
WESTFIELD, IN 46074 -
PURCHASEID BLANKET CONTRACT
23440
VENDOR NO
128350
PAYMENT TERMS
QUANTITY iUNIT OF MEASURE IDESCRIPTION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each 2018 Mowing
Send Invoice To:
Street Department
Page 1 of 1
PURCHASE ORDER NUMBER
101402
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
2018 Mowing
Street Department
SHIP 3400 W. 131 st Street
TO Carmel, IN 46074-
oF CAS
III
!"No A P
(317)733-2001
FREIGHT
UNIT PRICE EXTENSION
$285,536.22 $285,536.22
Sub Total $285,536.22
3400 W. 131 st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $285,536.22
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
`SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL n /% a
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER99, ACTS 1945 /a,-. ,-.
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BYy 'O
Dave Huffman James Crider
TITLE Director Administration
CONTROL N0. 101402 CLERK -TREASURER
�,L"Ity� of Carmiln;;]
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
1ASE ORDER DATE DATE REQUIRED REQUISITION NO.
7/17/2017
HITTLE LANDSCAPING, INC
17778 SUN PARK DR
128350
WESTFIELD, IN 46074 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
17209
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2201 Fund. 2201 Motor Vehicle Highway FND
Account 43-504.00
1 Each Hawthorne West @ Carey
Send Invoice To:
Street Department
3400 W. 131 st Street
Carmel, IN 46074-
(317)733-2001
DEPARTMENT
Page 1 of 1
PURCHASE ORDER NUMBER
100574
THIS NUMBER MUST APPEAR ON INVOICES, AIP
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
DESCRIPTION
Hawthorne West @ Carey Rd.
Street Department
SHIP 3400 W. 131 st Street
TO Carmel, IN 46074-
OF Cq,q
ttl
(317) 733-2001
FREIGHT
UNIT PRICE
EXTENSION
$2,086.93
Sub Total
$2,086.93
$2,086.93
g41 �5 5�33y
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $2,086.93
SHIPPING INSTRUCTIONS ' AIF VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL n /�
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO, ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 100574 CLERK -TREASURER
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City ®f CarmeI
CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 101090
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
.RASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
12/13/2017 128350
HITTLE LANDSCAPING, INC
17778 SUN PARK DR
WESTFIELD, IN 46074 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
21673
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account. 43-504.00
1 Each Grounds Maintenance
Send Invoice To:
Street Department
DESCRIPTION
Street Department
SHIP 3400 W. 131st Street
TO Carmel, IN 46074 -
of CAA
III
(317) 733-2001
FREIGHT
UNIT PRICE EXTENSION
$181,000.00 $181,000.00
Sub Total $181,000.00
73 ��SKS
C,
3400 W. 131 st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $181,000.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY «< /// +[. �✓
Dave Huffman James Crider
TITLE Director Administration
CONTROL NO. 101090 CLERK -TREASURER
INDIANA RETAIL TAX EXEMPT
City ®f Carmel CERTIFICATE NO. 0031201550020
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972
CARMEL, INDIANA 46032-2584
=ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
ORDER DATE I DATE REQUIRED I REQUISITION NO.
5/3/2017
HITTLE LANDSCAPING, INC
VENDOR 17778 SUN PARK DR
Page 1 of 1
PURCHASE ORDER NUMBER
100411
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
VENDOR NO. DESCRIPTION
128350 Additional Roudabout Mowing - Proposals 5/1/17
Street Department
SHIP 3400 W. 131 st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS
15070
QUANTITY I UNIT OF MEASURE DESCRIPTION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account. 43-504.00
1 Each Additional Roundabout Mowings - Proposals 5/1/17
Send Invoice To:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
(317) 733-2001
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1
III
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(317) 733-2001
FREIGHT
UNIT PRICE EXTENSION
$14,409.65 $14,409.65
Sub Total $14,409.65
PLEASE INVOICE IN DUPLICATE
d ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $14,409.65
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS MADE A
SHIPPING INSTRUCTIONS
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
n
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
V
Dave Huffman Douglas Haney
TITLE
Director Corporation Counsel
CONTROL NO. 100411 CLERK -TREASURER