Hittle Landscaping, Inc/Street/278,779.19/2018 Landscape MaintenanceHittle Landscaping, Inc.
Street Department - 2018
Appropriation #220143-504.00, 1206 43-504.00, 1206 43-509.00 P.O. #101409, 101403, 101401, 100576, 100269, 100616,
100615, 100575, 100573, 100424, 34215
Contract Not To Exceed $278,779.19 I$ �
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ,f�,�
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its
Board of Public Works and Safety ("City"), and Hittle Landscaping, Inc., an entity duly
authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 220143-504.00, 1206 43-504.00, and 1206 43-509.00 funds. Vendor agrees to
provide the Goods and Services and to otherwise perform the requirements of this Agreement by applying at
all times the highest technical and industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Two Hundred Seventy Eight Thousand Seven Hundred Seventy Nine Dollars
and Nineteen Cents ($278,779.19) (the "Estimate"). Vendor shall submit an invoice to City no more
than once every thirty (30) days detailing the Goods and Services provided to City within such time
period. City shall pay Vendor for such Goods and Services within thirty-five (35) days after the date
of City's receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and
Services are not disputed, are in conformance with the specifications set forth in Exhibit A, are
submitted on an invoice that contains the information contained on attached Exhibit B, and Vendor
has otherwise performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
jS:Conva u\Prof.S— & Goods S—\SwmA2018"ttk Undscaping. Inc. Goods and S—ic .doc:2/19/2018 12:05 PMI
1
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #220143-504.00, 1206 43-504.00, 1206 43-509.00 P.O. #101409, 101403, 101401, 100576, 100269, 100616,
100615, 100575, 100573, 100424, 34215
Contract Not To Exceed $278,779.19
DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
[SAContracls\Prd.Svcs & Goods Svcs\Srcea\2018Wink Landscaping, Inc. Goods and Savices.doc: 2/19/2018 12.05 PM]
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #220143-504.00, 1206 43-504.00, 1206 43-509.00 P.O. #101409, 101403, 101401, 100576, 100269, 100616,
100615, 100575, 100573, 100424, 34215
Contract Not To Exceed $278,779.19
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
J& ConmcWProf.Svcs & Goods SvOS� mA20IMillk Landscaping. Inc. Goads and Savic—d-2/198018 12:05 PM]
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #220143-504.00, 1206 43-504.00, 1206 43-509.00 P.O. #101409, 101403, 101401, 100576, 100269, 100616,
100615, 100575, 100573, 100424, 34215
Contract Not To Exceed $278,779.19
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel
Street Department
3400 W 131St Street
Carmel, IN 46074
Attention: Dave Huffman
If to Vendor: Hittle Landscaping, Inc.
17778 Sun Park Drive
Westfield, IN 46074
Attention: Dave Funkhouser
AND Douglas C. Haney,
Corporation Counsel
Department of Law
One Civic Square
Carmel, Indiana 46032
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
�S:�Gontrnc�s�Prd.Sves &coxae Svcs\CtreaL018wiale La d—l.ng. Inc. G-& and Service, -&K'/192018 I d ut PM)
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #220143-504.00, 1206 43-504.00, 1206 43-509.00 P.O. #101409, 101403, 101401, 100576, 100269, 100616,
100615, 100575, 100573, 100424, 34215
Contract Not To Exceed $278,779.19
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2018 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IS^Contr tAProt Sscs & landscaping. Inc. Goods and Savlces.doc:2/19I2018 12:05 PM]
Hittle Landscaping, Inc.
Street Department - 2018
Appropriation #220143-504.00, 1206 43-504.00, 1206 43-509.00 P.O. #101409, 101403, 101401, 100576, 100269, 100616,
100615,100575,100573,100424,34215
Contract Not To Exceed $278,779.19
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By.
James Brainard, Presiding Officer
Date: A
Mary / Burke, MQt
Date: / A
Lori S. W !son ml
Date: �3
ATTEST:
Christine S. Pauley, Clerl��
Date:
JS:tCooWa Tro(.Svcs & Gooch Svca%tred%201fthttk landscaping, lnc. Goods and Serhomdoe:2/19MIS 12:05 PW
6
Hittle Landscaping, Inc.
By:
h rized Signature /
��f /✓ilh�il.�
Printed Name
zD
Title
FID/TIN:
Last Four of SSN if Sole Proprietor:
Date: � ---A �y
BID TOTAL FOR LANDSCAPE MAINTENANCE
LANDSCAPE MAINTENANCE
Company Name
TOTAL
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
ADDENDUM #2
TECHNICAL SPECIFICATIONS
201 LANDSCAPING MAINTENANCE
TS -1 CONTACT FOR QUESTIONS REGARDING CONTRACT DOCUMENTS
In compliance with the Instructions to Bidders, should any questions arise regarding the
Contract Documents, the following person shall be contacted:
Dave Huffman
Carmel Street Department
3400 W. 131 S` Street
Carmel, IN 46074
Tel: (317) 733-2001
Fax: (317) 733-2005
TS -2 PROJECT SCOPE
Provide weekly care and maintenance for landscaped areas of the following properties:
(Estimated square footage listed includes maintenance on the splitter islands)
Text in RED indicates location is out of right-of-way and must be billed separately
Text with an ASTERISK (*) indicates presence of irrigation.
LOCATION
SQ.
FOOTAGE
4th Ave &t Main St Roundabout*
500
96th St &t Commerce Dr Roundabout*
3,280
96th St &t Ditch Rd Roundabout*
2,827
96th St &t Shelborne Rd Roundabout*
2,606
96th St &r Towne Rd Roundabout*
14,690
96th St &r Spring Mill Rd Roundabout*
2,890
96th St &t Westfield Blvd Roundabout*
9,723
103`1 St &r Pennsylvania St Roundabout
4,298
106th St &t Gray Rd Roundabout*
4,298
106th St &t Illinois St Roundabout*
6,271
106th St &r Keystone Pkwy Roundabout*
16,875
106th St &r Pennsylvania St Roundabout
4,069
106th St &t Shelborne Rd Roundabout*
6,926
106th St &t Spring Mill Rd Roundabout*
2,921
106th St &t Towne Rd Roundabout*
5,070
111th St &t Illinois St Roundabout*
3,400
111th St &r Pennsylvania St Roundabout*
5,700
116th St &z Clay Center Rd Roundabout*
3,207
Exhibit 2 (,,C(U
ADDENDUM #2
116th St &t Ditch Rd. Roundabout/Hillside*
1,196
116`h St Est Gray Rd Roundabout*
4,443
116th St Est Hazel Dell Pkwy Roundabout*
5,429
116`h St &t Illinois St Roundabout*
2,636
116th St &t Keystone Pkwy Roundabout*
24,163
116th St Est Shelborne Rd Roundabout*
11,748
116`x' St & Spring Mill Rd Roundabout*
2,039
121St St &t Shelborne Rd Roundabout*
4,453
126th St &t Hazel Dell Pkwy Roundabout*
7,847
126th St &t Illinois St Roundabout*
3,214
126`h St &r Keystone Pkwy Roundabout*
17,219
126`h St Est Shelborne Rd Roundabout*
4,453
126th St &t Towne Rd Roundabout*
2,945
131" St &t Shelborne Rd Roundabout* (Includes 15 tree rings on NW corner, N of
sidewalk heading E, &z landscape beds on W side of black fence bordering Shelborne Rd
heading N, &r landscape beds at NW corner of black fence
7,725
136th St &t Ditch Rd Roundabout*
4,900
136`h St &t Keystone Pkwy Roundabout*
8,875
136`h St &t Oak Ridge Rd/ Illinois St Roundabout*
5,144
136th St (Smokey Row) &t Rangeline Rd Roundabout*
694
136th St &t Spring Mill Rd Roundabout*
6,877
136`h St &t Towne Rd Roundabout*
5,026
1415[ St &r Ditch Rd Roundabout*
4,623
141" St &t Spring Mill Rd Roundabout*
4,130
1415[ St &t Towne Rd Roundabout*
3,124
Carmel Dr &t City Center Dr Roundabout*
2,307
Carmel Dr &t Keystone Pkwy Roundabout*
15,782
Carmel Symphony &t Repertory Theatre
1,055
Children's Smallest Art Gallery*- includes mulch island in parking lot N of Gallery
747
City Center Landscape Beds (SW Corner Area of City Center &t Rangeline)*
2,400
City Center &t Rangeline (NW Corner Tree Bed)
3,236
City Center Monon Hillside Steps*
2,435
City Hall- Total Square Footage. This will include:*
Old Shapiros Lot (918 S Rangeline Rd), Carmel Fire Dept &t N Parking Lot, Carmel
Police Dept &t N Parking Lot, Civic Square Fountain Beds &t all 4 corner beds, City
Hall N Lawn Beds &t Gazebo, City Hall Beds Surrounding Building, City Hall S
Parkin Lot Beds, a anese Garden Beds, Upper Parkin Lot/Overflow ParkingBeds
46,000
City of Carmel Communications Center -15C Ave NW
390
Exhibit t'C 3(5f /�
ADDENDUM #2
Downtown Bump -outs
462
Downtown Sidewalk Planters (From 216 W. Main to 424 W. Main with shrubs)
357
First Ride Sculpture Beds (Main St. and Monon Trail)
780
Guilford Rd & Carmel Dr Roundabout*
2,880
Guilford Rd & City Center Dr Roundabout*
5,738
Hawthorne Dr W &r Carey Rd Roundabout*
3,479
Hazel Dell Pkwy & Cherry Creels Blvd Roundabout*
1,660
Hillside Plantings at 136` and Keystone Pkwy (NE Corner)
1,800
Indiana Design Center (Rangeline Rd.)
4,150
Keystone Pkwy- Corner Tree Rings- at 106`h St (10), Main St (52),136`h St (10)
72 tree rings
Keystone Pkwy Entrance and Exit Ramps
24,477
Keystone Pkwy - Retaining Wall Plantings - NW &z NE of 126`1' St
5,760
Main St &z Clay Center Rd Roundabout*
4,822
Main St &r Ditch Rd Roundabout*
4,522
Main St &r Hazel Dell Pkwy Roundabout*
3,896
Main St &r Illinois St Roundabout*
4,718
Main St &t Keystone Pkwy Roundabout*
16,589
Main St &t Spring Mill Rd Roundabout*
4,904
Main St &r Towne Rd Roundabout*
2,993
Median -116` St, E of Hazel Dell- (near 5829 E 116th St)
1,340
Medians -116`' St - College Ave to Keystone Ave*
40,088
Medians -126` St - Keystone Pkwy to Rangeline Rd
11,092
Medians -126`h St from Shelborne Rd. to Towne Rd
7,674
Medians - Ditch Rd from 1415[ St. to 146`h St
2,063
Median - Dorset Blvd - Spring Mill Rd to Illinois St
include 32 tree rings on N and S side of Dorset
6,110
Medians - Grand Boulevard E - Old Meridian to Guilford
21,776
Medians - Illinois St from 106`h to 126`h St
7,780
Medians - Main St from Illinois St to Shelborne Rd*
1,650 of this is rock mulch btwn Illinois &t Spring Mill
3,626
Medians - Main St - Old Meridian to Pennsylvania St
7,915
Medians - Pennsylvania St - N of 106`h St to South of 103rd St
13,989
Medians - Spring Mill Rd from 1415[ St to 146` St
2,475
Medians - Towne Rd from 116" St to 146" St
45,182
Metallic Modern Sculpture Area (I" Ave SW)
910
Nash Building- E side
1,040
Oak Ridge Rd &z Adios Pass Roundabout*
4,305
Oak Ridge Rd & Bennett Rd Roundabout*
4,564
Old Meridian St &t Guilford Ave Roundabout*
4,711
Exhibit L -j_ qj '(o
ADDENDUM #2
Old Town Shops (Southeast Parking Lot Area)
3,900
Olivia Building (from street to building along Main St &r Old Meridian)*
11,626
Palladium - Green Roof
2,986
Palladium - North Side Beds (includes 8 trees)*
3,011
Palladium - Landscape Beds Surrounding Property and 32 Trees at the Green*
(The 32 trees at the Green are mulched with non -dyed cedar mulch, not black -dyed
hardwood like all other landscape areas
9,371
Pedcor - 3rd Ave Sign Beds (includes raised beds, trees, sidewalk)*
2,379
Pennsylvania St &r City Center Dr Roundabout*
5,614
Reflecting Pond &t Veteran's Memorial*
12,766
R.O.W. - City Center Rd - Carmel Dr to 3" Ave
18,437
R.O.W. Wall Bed- Illinois St - Wall Bed near Ritz Charles
3,880
Smokey Row Rd &z Carey Rd Roundabout*
961
Sophia Building - (N Beds, NE Gym Bed, E Boxwood Beds, SE Sidewalk Beds)
500
Spring Mill Rd &r Dorset Blvd Roundabout*
491
Spring Mill Rd &r Illinois St Roundabout*
4,046
Tarkington Building - All sides of Tarkington &z Mezz Bldg, Parking Garage Beds
(including 5 trees on W side of Mezz and all trees on S side of Mezz and S of sidewalk)*
11,500
Total Sq. Ft. for 2018 Contracted Landscaped Areas: 688,901 sq. ft. &z 72 Tree Rings
Total Acreage for 2018 Contracted Landscaped Areas: 15.81 acres &t.72 Tree Rings
Such Project landscape work will include the weekly pick up and removal of litter in above
specified areas from March 2018 to March 2019. Project will include the spreading of black dyed
enhanced bark mulch (no pallets), herbicide application, the control of weeds within the
landscaped areas of the aforementioned areas during specified seasons or months. Labor,
material and equipment will be supplied by CONTRACTOR. CONTRACTOR shall be
responsible for the timely and acceptable performance of all work necessary to accomplish the
Project described herein.
TS -3 WELLHEAD PROTECTION
Portions of the Project will be performed within wellhead protection areas and in close
proximity to several of the OWNER'S wells that provide a large portion of the City of
Carmel's drinking water supply. As such, the following requirements must be strictly
observed.
A.
B.
C.
Handling and storage of petroleum and chemical products must be done in a safe
manner.
Petroleum and chemical products shall not be stored within a 200 -foot radius of a
Exhibit
well.
Vehicles shall not park or be stored within a 200 - foot radius of a well.
ADDENDUM #2
D. Petroleum or chemical spills must be reported immediately to the Carmel Hazmat
Team and to the OWNER regardless of the size of the spill. The Cannel Hazmat
Team can be reached by telephone at the "911" emergency number or at 571-
2580.
TS -4 HOLIDAYS WHEN WORK IS NOT PERMITTED
The Contractor shall not perform any work on the Project which requires traffic control
on the following days:
A. Sundays
B. Memorial Day
C. Independence Day
D. Labor Day
E. Thanksgiving Day and the day after Thanksgiving
This requirement may be waived by the OWNER in its sole discretion, if requested in
writing and in advance of such Work.
TS -5 LANDSCAPE MAINTENANCE SPECIFICATIONS
5.1 Maintenance Period — The landscape maintenance period shall begin on March
1, 2018 and continue through February 28`h, 2019.
5.2 Maintenance Schedule — Refer to the enclosed suggested maintenance schedule
for each roundabout, median, splinter island, right-of-way, and curbside bed. All
locations to be scheduled weekly for weeds, trash, and general maintenance.
5.3 Oualit — The landscaped areas are to be maintained in a high quality manner,
including the removal of weeds, dead plant debris, and litter on a weekly basis.
Under no circumstances will the landscaped areas be left with litter, weeds, dead
plant debris, or work related materials remaining on site. Litter removal will be
maintained and continued March 2018 to March 2019.
5.4 Tree Leaves — Tree leaves are to be removed from landscaped areas.
5.5 Ornamental Grasses — Ornamental grasses shall be cut down to the new seasonal
growth by April 15, 2018. The grasses shall not be cut down in the fall but left
in the beds for winter interest.
5.6 Springy Bulbs — Up to 20,000 spring blooming bulbs will be installed in
designated landscape areas in Fall 2018. Contract also requires removing
spent/browning blooms and foliage from previous year's bulbs as part of general
weekly maintenance. City will provide bulbs.
5.7 Perennials — All perennial plants are to be trimmed back to healthy green growth
when blooms have faded and turned brown. This may encourage the plants to
produce more blooms and will keep the beds looking manicured. All plant
debris from trimming shall be removed from the beds. All perennialsshould be A
Exhibit 16
ADDENDUM #2
cut to the ground in the Fall, except the stonecrop sedum which will be cut in the
following Spring.
5.8 Plant Damage — Pruning, weeding, trimming, chemicals, and herbicides, and
general bed maintenance shall be performed in a manner that does not damage
any plant material. Damage to plant material (trees, shrubs, perennials, annuals)
shall be promptly repaired or replaced as deemed necessary by Street
Department personnel, by CONTRACTOR at its own expense.
5.9 Damage Repair — Any damage done to grass, irrigation, or property by
Contractor must be repaired by Contractor. No edging is to be done where drip
irrigation is present.
TS -6 WEED CONTROL FOR PLANTING BEDS
6.1 Application - All planting beds shall be treated with a weed control and shall
throughout the growing season, be spot treated with a Round-up/Surflan
mixture, as needed. Application of the pre -emergent shall take place in dry
weather to prevent accumulation of the chemical and scorching of plant foliage
(exclude right-of-way and median tree rings, they are covered in the
mulching contract)
6.2 Frequency — All planting beds shall be treated with a pre -emergent two times
per year. The first mandatory application to occur no earlier than March 15,
2018, and no later than March 30, 2018. The second mandatory application
shall be done no earlier than July 1, 2018, and no later than July 15, 2018.
(exclude right-of-way and median tree rings in this section also)
6.3 Sample Label — CONTRACTOR shall submit a sample label for all herbicides it
proposes to use in compliance with this Section, and obtain the OWNER'S
written approval of the same before applying same to any plant beds or tree
rings.
6.4 Notification — OWNER shall be notified at least seven (7) calendar days in
writing in advance of the date of any application of any chemicals pursuant
to this Section.
6.5 Chemical Application Method — All chemicals shall be spread with an applicator
in such a manner as to insure even coverage at the proper rate, with no streaking
and no unintended plant injury.
6.6 Certification - CONTRACTOR shall be certified and hold all required
applicators licenses (3a) from the Office of the Indiana State Chemist to perform
the obligations set forth in the Section.
6.7 Compliance___— CONTRACTOR shall comply with all environmental, and
chemical, and all other applicable LAWS in performing its obligatio under
this Section.
Fxbibit 7o�10
ADDENDUM #2
6.8 List – A complete list of chemicals used will be provided to OWNER.
6.9 Additional -- A combination of weed control is to be used to provide weed -free
planting beds. Acceptable weed control techniques are as follows: mulching, pre
and post emergent herbicides and hand weeding. NO HERBICIDE
APPLICATIONS ARE TO BE MADE IN AREAS WHERE BULBS ARE
PLANTED. Plants damaged by contractor's negligence are to be replaced by
the contractor at their expense per representative of the Carmel Street
Department. Examples of possible damages include, but are not limited to, the
following: herbicide damage and mistakes in identification while weeding.
TS -7 MULCH
7.1 Type – Mulch to be used for landscape beds shall be non -palletized, minimum
Grade A shredded black dyed bark mulch. Mulch shall be provided by the
contractor. A sample of mulch to be used will be presented to a Carmel Street
Department representative for approval prior to application.
7.2 Application – Mulch shall be applied once per year in Spring. Mulch shall be
spread as needed to maintain proper weed control coverage of 2" of mulch, no
later than April 30, 2018. Start date approximately March 15, 2018. Rake beds in
August/September to loosen and refresh existing mulch.
7.3 Tree Rings –Mulch is NOT to be placed up against the tree trunk. Leave a 3"
space between mulch and tree trunk. Any existing mulch shall be pulled away
from tree trunks, leaving the same 3" space.
TS -8 URN WINTER DECORATIONS
8.1 Winter Decoration Removal—Urns are to have Winter Decorations removed,
including any fallen needles or foliage which might be detrimental to Spring
plantings, by April 15`h or sooner if deemed needed by the City.
8.2 Annual Removal—Anytime between November 1St and November 15th, all urns
on roundabouts are to be cleaned of annuals, including roots, in preparation for
winter decorations. Some Carmel Uins contain ornamental grasses in the center.
These urns can have the grass incorporated into the winter decorations, or the
grass can be cut to 6" and Winter Decorations added.
8.3 Decoration Construction—Winter Decorations are to include greens covering the
entire urn opening to a height of not less than 1 ft. high. The center of each urn is
to be as high as the width of the urn, with the exception of the Large Carmel Urns
(10 ft. shallow rounded urns, also called `Satellite Urns') which should be no less
than 6 ft. tall. The construction of the Winter Decorations are to be made in such a
way so they will withstand winter winds, storms, snow, etc. The CONTRACTOR
is to maintain, repair, or replace any decorations that do not withstand the winter
weather. Some urns contain irrigations systems. If any of these systems are
Exhibit ;�6
ADDENDUM #2
damaged during the installation or removal of decorations, the CONTRACTOR is
responsible for repairs.
8.4 Acceotable Materials—Materials for the center of each urn is to be a mixture of
Evergreen boughs, Ilex verticillata, branches spray -painted white, cut eucalyptus,
dried Magnolia grandiflora branches, or any other festive plant materials
approved by the City.
'h
8.5 Timing—Winter urn decorations must be installed by November 16
ADDENDUM #2
City of Carmel
Landscaped Areas Maintenance Synopsis - 2018
688,901 Sq. Ft. & 72 Tree Rings
March thru May
Remove urn decorations.
Cut any ornamental grasses down to new growth, about 6" in height.
Apply pre -emergent no Iater than March 30, 2018. Avoid areas planted with emerging spring bulbs.
Prune off any broken/browning/dead evergreen or deciduous shrub and tree branches.
Edge the necessary, non -metal -edged landscaped areas to a depth of 3 inches, unless on the "don't edge" list.
Apply 2" fresh black -dyed bark mulch (no pallets). Rake to smooth surface. Start date of March 15, 2018.
Remove withered, yellow, spring bulb blooms and foliage and spent/ brown/ faded perennial blooms and foliage.
Euonymus alatus shrubs and eiionynnss fortunes ground cover should be treated for scale with dormant oil spray, as
specified by the chemical label, in March.
Shrubs and Trees should be treated for bagworms (if present) in late May and mid June.
Visit beds on regular weekly basis:
All Trash should be removed from landscape and turf areas weekly.
All weeds should be removed weekly.
All spent/brown/faded blooms and foliage should be removed from bulbs and perennials weekly.
All plant debris should be removed weekly.
Apply spray herbicide (Roundup) when necessary.
All Spring flowering shrubs should be pruned/trimmed/shaped, to OWNERS' specifications, after blooms have
faded/turned brown.
Trim/shape shrub roses monthly. Keep under 4 feet in height. Sterilize pruners between each shrub.
Evergreen shrubs, (Buxus, Ilex, Juniper, Arborvitae) should be trimmed/shaped as needed to maintain shape,
removing any dead or dying branches.
Trim any groundcover back from tree trucks.
At City Hall, trim back groundcover so it does not touch the building's windows.
,Tune thru September
Continue weekly maintenance for litter removal, weed removal, perennial and shrub trimming, pruning, and
removal of dead/dying branches.
Remove withered, yellow spring bulb blooms and foliage and spent/brown/faded perennials blooms and foliage.
Rake and turn over mulch to refresh for the fall.
Apply second application of pre -emergent to landscape beds no later than July 15, 2018.
Trim any groundcover back from tree trucks.
At City Hall, trim back groundcover so it does not touch the building's windows.
October thru November
Continue regular weekly maintenance schedule for litter removal, weed removal, perennial and shrub trimming,
pruning and removal of dead/dying branches.
Install up to = spring blooming bulbs in designated areas per owner's instructions.
Apply spray herbicide (Roundup) when necessary.
Cut all perennials, except ornamental grasses, to 1" above ground by November 30, 2018.
Clean all faded/brown plant debris from beds.
Edge the necessary, non -metal -edged landscaped areas to a depth of 3 inches, unless the area has drip line
irrigation.
Install urn decorations between November I" and November 15.
Trim any groundcover back from tree trucks.
At City Hall, trim back groundcover so it does not touch the building's windows.
Exhibit
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Statutory Limits
$100,000 each employee
$2.50,000 each accident
$500,000 policy limit
$500,000
$500,000
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
being first duly sworn, deposes and says that
he/she is familiar with anI has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I a no and at all tup�gs relevant herein ha been employed by
(the "Employer")
in the position of Cia)
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the day of
Printed:
I certify'under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
R)- D - U2)Z L, L G C —Q
Printed: � ,f ��� ) � k Naf C
City ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
101409
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
I REQUISITION NO.
VENDOR NO.
DESCRIPTION
2/16/2018
128350 7_
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
23491
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each 2018 Landscape Maintenance $90.43 $90.43
Sub Total $90.43
Send Invoice To:
Street Department
3400 W. 131 st Street
Carmel, IN 46074-
IA
);
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT T ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $90.43
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO, ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 101409 CLERK -TREASURER
�-}y�
City®f Carel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
rage T or 7
PURCHASE ORDER NUMBER
ll ll �LFEDERAL
EXCISE TAX EXEMPT
101403
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
2/14/2018
128350
2018 Landscape Maintenance
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131 st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
23441
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account., 43-504.00
1 Each 2018 Landscape Maintenance
�, •�
OF GA?INO
1.
III
1 i
Send Invoice TA@ ft
Street Department �' •[J �-+�
3400 W. 131 st Street
Carmel, IN 46074-
$236,479.54
Sub Total
$236,479.54
$236,479.54
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $236,479.54
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D, SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL n
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 101403 CLERK -TREASURER
James Crider
Administration
City Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120165 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
®4
FEDERAL EXCISE TAX EXEMPT
101401
THIS NUMBER MUST APPEAR ON INVOICES, A/P
ONE CIVIC SQUARE
35-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
I DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
2/14/2018 j
128350
2018 Landscape Maintenance
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
23439
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1206 Fund., 101 General Fund
Account., 43-509.00
1 Each 2018 Landscape Maintenance
OF CA
d.
III
Send Invoice To: � Ivj � ,
Street Department lV I^+�
3400 W. 131st Street
Carmel, IN 46074-
$37,473.18
Sub Total
$37,473.18 ✓
$37,473.18
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $37,473.18
SHIPPING INSTRUCTIONS ' A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATEO BALANCE IN
'C.O.O. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL .—
X2'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 '�/
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman James Crider
TITLE Director Administration
CONTROL NO. 101401 CLERK -TREASURER
C ity C"al
INDIANA RETAIL TAX EXEMPT
CERTIFICATE N0.003120155 002 0
Page 9 of 1
PURCHASE ORDER NUMBER
ofrm�l
FEDERAL EXCISE TAX EXEMPT
100576
THIS NUMBER MUST APPEAR ON INVOICES, AIP
ONE CIVIC SQUARE
35-6000972
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
CARMEL, INDIANA 46032-2584
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
7/17/2017
128350
Olivia Building
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
17211
QUANTITY
UNIT OF MEASURE
DESCRIPTION
I UNIT PRICE EXTENSION
Department: 1206
Account: 43-509.00
1 Each
Send Invoice To:
Street Department
3400 W. 131 st Street
Fund: 101 General Fund
Olivia Building
�_ DIA
$3,328.63
Sub Total
$3,328.63
$3,328.63
1�3g", 0
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $3,328.63
SHIPPING INSTRUCTIONS ' �' VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 �L - �✓ /' `i/
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO, ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 100576 CLERK -TREASURER
Department: 1206 Fund. 101 General Fund
Account., 43-504.00
1 Each 2017 Tarkington - South Side Maintenance
of CA
1.
111
Send Invoice To:�/1`-�----"�
Street Department �' `�
$2,864.62 $2,864.62
Sub Total $2,864.62
3400 W. 131st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $2,864.62
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ^L�jlAA�
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 100269 CLERK -TREASURER
INDIANA RETAIL TAX EXEMPT
Page 1 of 1
City Carmel
CERTIFICATE NO. 003120156 002 0
PURCHASE ORDER NUMBER
®f
FEDERAL EXCISE TAX EXEMPT
100269
THIS NUMBER MUST APPEAR ON INVOICES, AIP
ONE CIVIC SQUARE
36-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
3/15/2017
128350
Tarkington South Side Maintenance
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
13633
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1206 Fund. 101 General Fund
Account., 43-504.00
1 Each 2017 Tarkington - South Side Maintenance
of CA
1.
111
Send Invoice To:�/1`-�----"�
Street Department �' `�
$2,864.62 $2,864.62
Sub Total $2,864.62
3400 W. 131st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $2,864.62
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ^L�jlAA�
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 100269 CLERK -TREASURER
Cloty Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003`120166 002 0
Page 1 of i
PURCHASE ORDER NUMBER
oto
FEDERAL EXCISE TAX EXEMPT
100616
THIS NUMBER MUST APPEAR ON INVOICES, A/P
ONE CIVIC SQUARE
36.6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION N0.
VENDOR NO.
DESCRIPTION
7/27/2017
128350
Dorset Median
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
17601
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department, 2201 Fund: 2201 Motor Vehicle Highway FIND
Account: 43-504.00
1 Each Dorset Median
OF CA
y
III
Send lnvolce To: "*�Nd
Street Department
$626.81 $626.81
Sub Total $626.81
8�f as 151 ,�5
3400 W. 131st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $626.81
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BYy
Dave Huffman
TITLE Director
CONTROL NO. 100616 CLERK -TREASURER
City Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120165 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
®f
FEDERAL EXCISE TAX EXEMPT
100615
THIS NUMBER MUST APPEAR ON INVOICES, AIP
ONE CIVIC SQUARE
36.6000972
CARMEL, INDIANA 46032-2584
VOUCHER DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
7/26/2017
128350
116th St., east of Hazeldell - Bed Maintenance
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
17691
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each 116th St., east of Hazeldell - Bed Maintenance
�F C,4�
1 -
IH
Send Invoice To:
Street Department
$501.82
Sub Total
$501.82
$501.82
3400 W. 131st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $501.82
SHIPPING INSTRUCTIONS ' AlPVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 100615 CLERK -TREASURER
City Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120165 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
®f
FEDERAL EXCISE TAX EXEMPT
100575
THIS NUMBER MUST APPEAR ON INVOICES, A1P
ONE CIVIC SQUARE
36-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
7/17/2017
128350
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID BLANKET CONTRACT
PAYMENTTERMS
FREIGHT
17210
QUANTITY UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201
Account: 43-504.00
1 Each
Send Invoice To:
Street Department
Fund. -2201 Motor Vehicle Highway FND
126th / Keystone West
�oFCq
$3,686.44
Sub Total
$3,686.44
$3,686.44
UCP ( Cie, �' G
air )-W(�
3400 W. 131 st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $3,686.44
SHIPPING INSTRUCTIONS ' AfP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 �Lj}wA�
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman
TITLE Director
CONTROL NO. 100575 CLERK -TREASURER
City Caarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 9
PURCHASE ORDER NUMBER
®f
FEDERAL EXCISE TAX EXEMPT
100573
THIS NUMBER MUST APPEAR ON INVOICES, AM
ONE CIVIC SQUARE
35-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
7/17/2017
128350
136th f Carey Rd.
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASEID
BLANKET
CONTRACT
PAYMENTTERMS
FREIGHT
17208
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each 136th I Carey Rd. $2,342.39 $2,342.39
Sub Total $2,342.39
o
Send Invoice To: /A/
Street Department 1-__. tLJ I
r
a s
`i �7 5
3400 W. 131st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $2,342.39
SHIPPING INSTRUCTIONS ' AIPVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO, ORDERED BY �+
Dave Huffman
TITLE Director
CONTROL NO. 100573 CLERK -TREASURER
City Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120166 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
®f
FEDERAL EXCISE TAX EXEMPT
100424
THIS NUMBER MUST APPEAR ON INVOICES, AIP
ONE CIVIC SQUARE
36-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/5/2017
128350
131st / Keystone
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID
BLANKET
I CONTRACT
PAYMENT TERMS
FREIGHT
15143
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each
Send Invoice To:
Street Department
3400 W. 131 st Street
131stI Keystone
°F CAy�
III
$8,093.44 $8,093.44
Sub Total $8,093.44
bud 6`' �,
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $8,093.44
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL a/
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Dave Huffman Douglas Haney
TITLE Director Corporation Counsel
CONTROL NO. 100424 CLERK -TREASURER
City Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120156 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
®f
FEDERAL EXCISE TAX EXEMPT
34215
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AR
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
12/15/2016
1
128350
HITTLE LANDSCAPING, INC
Street Department
VENDOR 17778 SUN PARK DR
SHIP 3400 W. 131st Street
TO Carmel, IN 46074-
WESTFIELD, IN 46074 -
(317) 733-2001
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
11304
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-504.00
1 Each Grounds Maintenance
Send Invoice To:l
Street Department t A%
$75,000.00 $75,000.00
Sub Total $75,000.00
3400 W. 131 st Street
Carmel, IN 46074-
(317) 733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $75,000.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CONTROL NO. 34215
ORDERED BY /,a,— '
TITLE
CLERK -TREASURER
Dave Huffman
Director
Douglas Haney
Corporation Counsel