Bartlett Tree Experts/DOCS/Adl Serv/75,000/Tree Work – Urban Forestry Bartlett Tree Experts
Department of Community Service-2018 ��,
Appropriation#43.504.00; P.O.#101395 .4blti
Contract Not To Exceed$75,000.00 0
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Bartlett Tree Experts (the`Professional"), as City Contract dated February 7,
2018 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Bartlett Tree Experts
by and through its Board of Public
Works and Safety
By: By:
o.- -
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Jam\ ®
es Brainard, Presiding Officer Authorized Signature
D te: S
Matthew Farin
Printed Name
Mary An urke, Mer�b r Date: I Vice President
Title
Lori S. W is , ember FID/TIN:
06-0254490
Date: cif 1 It €5
Last Four of SSN if Sole Proprietor:
ATT 2/14/2018
Date:
Kristine Pauley,Clerk- reasurer
Date: . 3/7/,
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QUOTE FOR TREE REMOVAL AND LANDSCAPE MAINTENANCE CONTRACT NOT TO EXCEED$75,000.00
Quotes are due February 13th,2017 at 9:00 am.Please submit to:
Department of Community Services
ATTN: Daren Mindham
One Civic Sq
Carmel,IN 46032
I.SCOPE OF SERVICES
The quote is for tree removal and other landscape maintenance.The Contractor will furnish all labor, materials
(unless notified),equipment and services necessary for tree removal/maintenance and clean-up of debris.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to:
Daren Mindham
u
F Urban Forester
ua i'i t rcStci
One Civic Sq
Carmel,IN 46032
Phone:317-571-2417
Email:dmindham@carmel.in.gov
III.WORK REQUIREMENTS
Applicable Standards:
• Contractor must adhere to American National Standards Institute(ANSI A300)and(ANSI 2133.1)current
editions.
Work Requirements:
• All work shall be completed within 50 days after received work order from Carmel Representative.
• The Contractor will schedule project work to occur between the hours of 7:00 a.m.and 6:00 p.m.Monday
through Saturday,only,unless authorized by the Carmel Representative in advance.Contractor shall not
work on any city holidays.
• Contractor shall require authorization from the Carmel Representative for any sub-contracted work.
Otherwise,all work shall be completed by employees of the Contractor.
• Contractor shall call 1-800-382-5544 to have ail underground utility locations marked. Exhibit
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QUOTE FOR TREE REMOVAL AND LANDSCAPE MAINTENANCE CONTRACT NOT TO EXCEED$75.000.00
Quotes are due February 13th,2017 at 9:00 am. Please submit to:
Department of Community Services
ATTN:Daren Mindham
One Civic Sq
Carmel,IN 46032
I.SCOPE OF SERVICES
The quote is for tree removal and other landscape maintenance.The Contractor will furnish all labor, materials
(unless notified),equipment and services necessary for tree removal/maintenance and clean-up of debris.
il. CITY OF CARMEL REPRESENTATIVE
All questions related to this quote shall be addressed to:
Daren Mindham
Urban forester
One Civic Sq
Carmel,IN 46032
Phone:317-571-2417
Email:dmindham@lcarmel.in.gov
III.WORK REQUIREMENTS
Applicable Standards:
• Contractor must adhere to American National Standards Institute(ANSI A300)and(ANSI Z133.1)current
editions.
Work Requirements:
• All work shall be completed within 50 days after received work order from Carmel Representative.
• The Contractor will schedule project work to occur between the hours of 7:00 a.m.and 6:00 p.m.Monday
through Saturday,only,unless authorized by the Carmel Representative in advance.Contractor shall not
work on any city holidays.
• Contractor shall require authorization from the Carmel Representative for any sub-contracted work.
Otherwise,all work shall be completed by employees of the Contractor.
• Contractor shall call 1-800-382-5544 to have all underground utility locations marked. Exhibit
1 6N
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1St sal3•1
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• Contractor shall supply all needed labor,trucks,equipment,supplies,materials,safety devices and other
equipment necessary to complete the work.
• Traffic control is the sole responsibility of Contractor and shall be coordinated in advance with the proper
department(s)of the city. The blocking of public streets shall not be permitted unless prior approvals have
been made with the appropriate city departments and the Carmel Representative has been notified. Traffic
control shall be accomplished in conformance with state,county and local highway construction codes and
all other applicable law.A traffic maintenance plan is required by the Carmel Engineering Department for
the blocking of any lane.The handbook to use unless,otherwise directed,wiii be the CONCISE HANDBOOK
FOR TEMPORARY TRAFFIC CONTROL,Construction,Maintenance,and Utility Operations,2014,SP-2.
• The staging of vehicles or other equipment on any public sidewalk or path is prohibited.
• Any injuries,damages,expenses or loss to any person or property,public or private, as a result of or related
to the project are the sole responsibility of the Contractor and shall be repaired br compensated by the
Contractor to the satisfaction of both the injured party and the Owner,at no cost to the Owner.
• Any alteration or modification of the work performed under the contract shall be made only by written
agreement between the Contractor and Carmel Representative and shall be made prior to commencement
of the altered or modified work. No claim for extra work or materials shall be allowed unless covered by
such a written agreement executed by all parties hereto.
• All tree debris,excess soil and mulch,metal baskets,wrapping material or other debris resulting from any
tree work shall be promptly cleaned up and removed from site.The work area shall be kept safe and neat at
all timec until the rleanun nperatinn is rnmpleted I Inder nn rirrumctanre shall the arrumnlation of sail.
branches, or other debris be allowed overnight upon a public or private property in such a manner as to
result in a hazard. This cost shall be included in the individual pricing under'Layout of Quote'.
• Stump removal shalt be completed by a stump grinding machine,unless authorized by the Carmel
Representative.
• Contractor shall be certified and hold all required applicator's licenses from the state of Indiana.Contractor
shall possess any city right-of-way permits,as necessary. Contractor must comply with all applicable
environmental,chemical,and other laws when performing its obligations.
• Contractor shall submit product labels of all proposed chemicals for Carmel Representative approval prior
to use.
• Contractor shall contact the Carmel Representative prior to the start of any applications.This notification is
meant to determine the time frame in which the application work is to be completed.
Exhibit
2 �' ��
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IV. LAYOUT OF QUOTE(to the nearest fifth dollar)
TREE REMOVAL:
Tree removals shall be assigned by the Carmel Representative.Please provide a cost quote for removing a tree
within the corresponding range.This is not based on each inch,but per range.Example:>6-12"=$200
Price Der tree within 0-6" $ L5. oo >18-24" $ 465. oo >36-42" $ (1135.o0
D8H range >6-12" $ 185.00 >24-30" /�0" $ 100. oD >42" $ 1400.00
>12-18"$ Soo•00 >30-36" $ SSO.00
STUMP REMOVAL:
Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3" ball and
burlap tree,unless noted by the Carmel Representative.Ground stump areas shall be leveled to grade with a
minimum addition of 6"of topsoil and seeded with a lawn grass mix.Please provide a cost quote for a stump
removal within the corresponding range.This is not based on each inch,but per range. Example:0-12"=$50
Price oer stump within 0-12" $ 30.no >24-30" $ as•bo >36-42" $ 1I'S, o0
range measured at 3"ht
>12-24" $ (.5. uo >30-36" $ 120.oo >42" $ 1a5. 00
TREE PRUNING(Crown raising and crown cleaning):
Pruning shall be assigned by the Carmel Representative to include dead-wooding,crown cleaning and raising.
Please provide a cost quote for pruning a tree within the corresponding range.This is not based on each inch,
but per range.Example:0-12"_$100
Price per tree within 0-12" $ u0 >24-30" S a15.0b >36-42" $ 4zo.d0
D8H range
>12-24" $ 205.00 >30-36" $ 'M'S. oo >42" $ ( lS. 00
Company Name: ebAkt-* Tru, coec.A•s Signature: Date: al'1�ti8
Exhibit As 3 ` r r
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SOIL MANAGEMENT PROGRAM:(to the nearest dollar)
Perform soil analysis to determine tree health needs for specific areas. Employ various prescription fertilization
treatments(custom mix of elements(macro and micro)that are lacking in the soil)as determined by soil
analysis.Address alkaline soils and prescribe measured amounts of sulfur In frequent applications when pH is
above the ideal range for the plant.Note:Only apply a maximum of 15 lbs.per 1000 sq,ft.to avoid significant
turf burn.For example,if 40 lbs.per 1000 sq.ft.is recommended,then schedule three separate applications at a
minimum of 6-week intervals.
Soil analysis per test site $ aJ Do
Soil Management/Fertilizer application per tree diameter range
Prescription-based fertilization-synthetic fertilizer
Price per tree within 0-6" $ )S,uo / — N/A —
DBH range
>6-12" $ a5,cep / — t`I /A —
>12-18" $ 50, op / — N I —
>18-24" $ 75.uti / '
pH Modification Application
Sulfur application 151bs per WOO sp.ft. $ '16. at
Corn an Name: ( `4latt TF.t E 1
pany Signature: GL Date: al`1 I�$
Exhibit 4 &F
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City o f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 101395
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/13/2018 022518
BARTLETT TREE EXPERTS Dept of Community Service
VENDOR PO BOX 3067 SHIP 1 Civic Square
TO Carmel, IN 46032-
STAMFORD, CT 06905--0067
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
23391 --- - -- - ---
QUANTITY UNIT OF MEASURE DESCRIPTION j UNIT PRICE EXTENSION
Department: 1192 Fund: 101 General Fund
Account: 43-504.00
1 Each Tree Work-Urban Forestry $75,000.00 $75,000.00
Sub Total $75,000.00
77,,s-f10 F F�
°
Send Invoice To. �■. �r
Dept of Community Service a I Q1`'
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT V PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $75,000.00
SHIPPING INSTRUCTIONS *AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ��,��
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Mike Hollibaugh
TITLE Director
CONTROL NO. 101395 CLERK-TREASURER