Melrose Pyrotechnics, Inc/Comm Rel/Adl Serv/37,500/Fireworks for Carmelfest and New Year’s EveMelrose Pyrotechnics, Inc.
Community Relations Department - 2018
Appropriation #1203 43-590.03,854 43-590.25; P.O. #101540,101541, 101263 %r�0
Contract Not To Exceed $37, 500.00 4 G�
IAO
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Melrose Pyrotechnics, Inc. (the "Vendor"), as City Contract dated June 5, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
/Ja—r-ne—esBrainard, Pres'din Of 'cer
ate: 1 17111
Mary Ann urke, Membqr
Date:
Lori S. Watso �rr>ber
Date: // 1 �3
A
_ c l ti
Christine Pauley, Clerk -Treasurer
Date:
MELROSE PYROTECHNICS, INC.
By:
Authorize S Tture
Garry R. Poe
Printed Name
Event Producer
Title
FID/TIN: 35-1819463
Last Four of SSN if Sole Proprietor:
Date: March 29, 2018
(X:`Coovuts\Prof.S— & food, S—`Com ky lt'1.6 VQI P&Ict— P,>•owbrld (ar, Addl Sr A—d 201 B.dac 712812018 5:06 PAI)
MELROSE PYROTECHNICS, INC.
AGREEMENT
This contract entered into this 8* Day of March AD 2018 by and between MELROSE PYROTECHNICS,
INC. of Kingsbury, Indiana and City of Carmel (CUSTOMER) of City Carmel State Indiana.
WITNESSETH: Melrose Pyrotechnics, Inc. for and in consideration of the terms hereinafter mentioned,
agrees to furnish to the Customer One 1 Fireworks Display(s) as per agreement made and accepted and made a part
hereof, including the services of our Operator to take charge of and fire display under the supervision and
direction of the Customer, said display to be given on the evening of July 4. 2018 Customer Initial
weather permitting, it being understood that should inclement weather prevent the giving of this display on the date
mentioned herein the parties shall agree to a mutually convenient alternate date, within six (6) months of the original
display date. If the show is rescheduled prior to our truck leaving the facility, Customer shall remit to Melrose
Pyrotechnics, Inc. an additional 15% of the total contract price for additional expenses in presenting the display on an
alternate date. If the show is rescheduled after our trucks leave the facility, Customer shall remit to Melrose
Pyrotechnics, Inc. an additional 40% of the total contract price for additional expenses incurred. The determination to
cancel the show because of inclement or unsafe weather conditions shall rest within the sole discretion of Melrose
Pyrotechnics, Inc. In the event the Customer does not choose to reschedule another date or cannot agree to a
mutually convenient date, Melrose Pyrotechnics, Inc. shall be entitled to 50% of the contract price for costs, damages
and expenses. If the fireworks exhibition is canceled by Customer prior to the display, Customer shall be responsible
for and shall pay to Melrose Pyrotechnics, Inc. on demand, all Melrose Pyrotechnics Inc.'s out of pocket expenses
incurred in preparation for the show including, but not limited to, material purchases, preparation and design costs,
deposits, licenses and employee charges.
MELROSE PYROTECHNICS, INC. agrees to furnish all necessary fireworks display materials and
personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of
products in the program are approximate. After final design, exact specifications will be supplied upon request.
Should this display require any Union related costs; their fees are not included in this agreement.
It is further agreed and understood that the CUSTOMER is to pay MELROSE PYROTECHNICS, INC. the
sum of Thirty Two Thousand Five Hundred Dollars and 00/100 ($32.500.00). A service fee of 1 %i % per month
shall be added, if account is not paid within 30 days of the show date.
MELROSE PYROTECHNICS, INC. will obtain Public Liability and Property Damage and Workers
Compensation Insurance. All those entities/individuals who are listed on the certificate of insurance will be deemed
an additional insured on our liability policy.
CUSTOMER will provide the following items:
(a) Sufficient area for the display, including a minimum spectator set back of 350 feet at
all points from the discharge area.
(b) Protection of the display area by roping -off or similar facility.
(c) Adequate police protection to prevent spectators from entering display area.
(d) Search of the fallout area at first light following a nighttime display.
It is further agreed and mutually understood that nothing in this contract shall be construed or interpreted to
mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and
neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and
all collection costs, including reasonable attorney's fees and court costs incurred by Melrose Pyrotechnics, Inc. in the
collection or attempted collections of any amount due under this agreement and invoice.
The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract,
these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns.
MEL OSE PYROTECHNICS, INC.
By 4Z 3c,t
Date igned: March 8, 2018
Garry IL Poe - Event Producer
P.O. Box 302, 1 Kingsbury Industrial Park
Kingsbury, IN 46345
(800)771-7976
CUSTOMER
By
Its duly author od agem, who mp—ts he/she has full authonty to bind the cualom
Date Signed
(PLEASE TYPE OR PRINT)
Name
Address
Phone
Email
Exhibit i viZ
MELROSE PYROTECHNICS, INC.
AGREEMENT
This contract entered into this 8th Day of March AD 2018 by and between MELROSE PYROTECHNICS,
INC. of Kingsbury, Indiana and City of Carmel (CUSTOMER) of City Carmel State Indiana.
WITNESSETH: Melrose Pyrotechnics, Inc. for and in consideration of the terms hereinafter mentioned,
agrees to furnish to the Customer One 1 Fireworks Display(s) as per agreement made and accepted and made a part
hereof, including the services of our Operator to take charge of and fire display under the supervision and
direction of the Customer, said display to be given on the evening of Decemeber 31, 2018 Customer Initial
weather permitting, it being understood that should inclement weather prevent the giving of this display on
the date mentioned herein the parties shall agree to a mutually convenient alternate date, within six (6) months of the
original display date. If the show is rescheduled prior to our truck leaving the facility, Customer shall remit to
Melrose Pyrotechnics, Inc. an additional 15% of the total contract price for additional expenses in presenting the
display on an alternate date. If the show is rescheduled after our trucks leave the facility, Customer shall remit to
Melrose Pyrotechnics, Inc. an additional 40% of the total contract price for additional expenses incurred. The
determination to cancel the show because of inclement or unsafe weather conditions shall rest within the sole
discretion of Melrose Pyrotechnics, Inc. In the event the Customer does not choose to reschedule another date or
cannot agree to a mutually convenient date, Melrose Pyrotechnics, Inc. shall be entitled to 50% of the contract price
for costs, damages and expenses. If the fireworks exhibition is canceled by Customer prior to the display, Customer
shall be responsible for and shall pay to Melrose Pyrotechnics, Inc. on demand, all Melrose Pyrotechnics Inc.'s out of
pocket expenses incurred in preparation for the show including, but not limited to, material purchases, preparation
and design costs, deposits, licenses and employee charges.
MELROSE PYROTECHNICS, INC. agrees to furnish all necessary fireworks display materials and
personnel for a fireworks display in accordance with the program approved by the parties. Quantities and varieties of
products in the program are approximate. After final design, exact specifications will be supplied upon request.
Should this display require any Union related costs; their fees are not included in this agreement.
It is further agreed and understood that the CUSTOMER is to pay MELROSE PYROTECHNICS, INC. the
sum of Five Thousand Dollars and 00/100 ($5,000.00). A service fee of 1 % % per month shall be added, if account
is not paid within 30 days of the show date.
MELROSE PYROTECHNICS, INC. will obtain Public Liability and Property Damage and Workers
Compensation Insurance. All those entities/individuals who are listed on the certificate of insurance will be deemed
an additional insured on our liability policy.
CUSTOMER will provide the following items:
(a) Sufficient area for the display, including a minimum spectator set back of 210 feet at
all points from the discharge area.
(b) Protection of the display area by roping -off or similar facility.
(c) Adequate police protection to prevent spectators from entering display area.
(d) Search of the fallout area at first light following a nighttime display.
It is further agreed and mutually understood that nothing in this contract shall be construed or interpreted to
mean a partnership, both parties being hereto responsible for their separate and individual debts and obligations and
neither party shall be responsible for any agreements not stipulated in this contract. Customer agrees to pay any and
all collection costs, including reasonable attorney's fees and court costs incurred by Melrose Pyrotechnics, Inc. in the
collection or attempted collections of any amount due under this agreement and invoice.
The parties hereto do mutually and severally guarantee terms, conditions, and payments of this contract,
these articles to be binding upon the parties, themselves, their heirs, executors, administrators, successors and assigns.
MELROSE PYROTECHNICS, INC.
ByC u, (Y"
Date igned: March 8, 2018
Garry R. Poe - Event Producer
P.O. Box 302, 1 Kingsbury Industrial Park
Kingsbury, IN 46345
(800)771-7976
CUSTOMER
ByIts duly authorized agem, wbo rq� nts hdshe has full authority to bind the cuuomer.
Date Signed
(PLEASE TYPE OR PRINT)
Name
Address
Phone
Email
-bit 2o-FZ
City ofCarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
JL
FEDERAL EXCISE TAX EXEMPT
101540
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
PLEASE INVOICE IN DUPLICATE
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
3/28/2018
`C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
366315
2018 CARMELFEST FIREWORKS
MELROSE PYROTECHNICS INC
Community Relations
VENDOR 1 KINGSBURY INDUSTRIAL PARK
SHIP 1 Civic Square
PO BOX 302
TO Carmel, IN 46032-
KINGSBURG, IN 46345 -
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
24553
QUANTITY
UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account., 43-590.03
1 Each FIREWORKS CARMELFEST 2018 $25,000.00
Sub Total
F CA
$25,000.00
$25,000.00
`PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 101540 CLERK -TREASURER
Nancy Heck
Director
James Crider
Administration
Send Invoice To:
Community Relations
1 Civic Square
4f�,% j'� /- "
Carmel, IN 46032-
- • �
PLEASE INVOICE IN DUPLICATE
DEPARTMENT
ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $25,000.00
SHIPPING INSTRUCTIONS
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
`SHIP PREPAID.
AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
`C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
`PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 101540 CLERK -TREASURER
Nancy Heck
Director
James Crider
Administration
City®fCarmeICERTIFICATE
INDIANA RETAIL TAX EXEMPT
NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
101541
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
3/28/2018
366315
2018 CARMELFEST FIREWORKS - ROTARY'S PORTION
MELROSE PYROTECHNICS INC
Community Relations
VENDOR 1 KINGSBURY INDUSTRIAL PARK
SHIP 1 Civic Square
PO BOX 302
TO Carmel, IN 46032-
KINGSBURG, IN 46345 -
PURCHASE ID
BLANKET CONTRACT
PAYMENT TERMS FREIGHT
24554
QUANTITY
UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 854 Community Relations Gift
Account: 43-590.25
1 Each ROTARY SHARE OF CARMELFEST 2018 FIREWORKS
Send Invoice To:
Community Relations
$7,500.00
Sub Total
$7,500.00
$7,500.00
1 Civic Square
Carmel, IN 46032- (�
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $7,500.00
SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO. 101541 CLERK -TREASURER
—/t"' 'y �4�
Nancy Heck
Director
James Crider
Administration
®fir Carmel
City
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Jl
FEDERAL EXCISE TAX EXEMPT
101263
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/9/2018
'PURCHASE ORDER NUMBER MUST APPEARALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
366315
NYE CELEBRATION FIREWORKS
MELROSE PYROTECHNICS INC
Community Relations
VENDOR 1 KINGSBURY INDUSTRIAL PARK
SHIP 1 Civic Square
PO BOX 302
TO Carmel, IN 46032-
KINGSBURG, IN 46345 -
PURCHASE ID BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
22511
QUANTITY UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 1203
Account:
Each
Account: 43-593.00
1 Each
Send Invoice To.-
Community
o:Community Relations
Fund: 101 General Fund
Sub Total
FIREWORKS FOR NYE CELEBRATION $5,000.00
Sub Total
c�OFCgA"Ile
$5,000.00
$5,000.00
1 Civic Square
Carmel, IN 46032-�
PLEASE
INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT
PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT $5,000.00
SHIPPING INSTRUCTIONS
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEARALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
ORDERED BY
Nancy Heck James Crider
TITLE Director Administration
CONTROL NO. 101263 CLERK -TREASURER