American Structurepoint, Inc/Eng/Adl Serv #34/371,956/2018 On-Site Utility Coordination – Various Projects American Structurepoint,Inc.
Engineering Department-2018 ,,414OVt
Appropriation#2016 COIT Bond,2017 LOIT Bond Fund;P.O.#101585, 101586
Contract Not To Exceed$371,956.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated
April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works and Safety
By: By:
Ko4- iaf5epA.-f— h,4 (, ‘,....."/
James Brainard, Presiding Officer Authorized Signature
ate: i&L— SZg ____
Printed Name
Mary An Burke, Memo
Date: b 07 Exce e..+;rc v;t A. -PcY-$;J,.ct"
Title
Lori S.Watson tpber FIDITIN: ss-ii,:,7,317
Date: J _v '1 i
Last Four of SSN if Sole Proprietor:
ATTEST:
C /et/A:tLi) {4a:t'
Date: t/—2'(-. o I s
Christine Paul y, lerk-Treasurer
Date: �" ? outer
0,,,,...,,,„,...&Gaal Svcs'Ea1iancmp13018Umencu,Swcarc3nial lac.ASA 034.da:4/I82018 3.51 PM]
C) AMERICAN STRUCTUREPOINT, INC.
EXHIBIT"A"
SERVICES BY PROFESSIONAL
A. ENGINEERING PERSONNEL
For the fulfillment of all Services outlined in Section B below,the Professional will provide one full-time
Resident Project Representative to perform utility coordination activities for transportation projects
throughout the City of Cannel
The qualifications and experiences of personnel provided by the Professional are subject to approval by the
City,and no personnel will be assigned to the project until the City's approval is obtained.
The full-time Resident Project Representative will report to the City on all matters concerning utility
coordination and administration.
The full-time Resident Project Representative will coordinate project activities with City's project manager.
B. DESCRIPTION OF SERVICES
1. Notice of Intent: Verify Notice of Intent letters and verification letters are sent to the applicable
utilities by the designer.
2. Contact: Verify all known utilities have been contacted.
3. PFC: Attend preliminary field check and utility coordination meetings for each project.
4. Cooperate: Cooperate with the designer to confirm the receipt of work plans.
5. Assist: Assist the design engineer in acquiring work plans from unresponsive utilities.
6. Review: Perform constructability review of construction plans.
7. Coordinate: Coordinate with utility company representatives on the priority of projects and verify
utility representatives have access to plans. Coordinate with utility representatives for relocations
of any unforeseen conflicts.
8. Confirm: Confirm right-of-way clearing and staking has been completed before utilities arrive.
Notify responsible parties when clearing and staking is required.
9. Verify: Verify property acquisition has been completed prior to notice to proceed being issued.
10. Schedule: Schedule and conduct monthly utility meetings to inform utilities of upcoming projects,
check status of current projects,and overall discussion.
11. Timing: Review utility relocation schedules and notify all parties when work is getting off
schedule.
12. Construction: Assist project representatives with utility issues encountered during construction.
13. Meetings: Attend weekly meetings with the City to inform representatives about status of utility
coordination activities throughout the City. Attend project progress meeting to provide updates
about utility relocations.
14. If directed by the City,the Professional shall prepare,as needed,design,survey,right-of-way,and
other services consistent with the previous services that have been performed by the Professional
on this project. These services will be performed and paid for based on an amendment to this
agreement to be negotiated between the City and the Professional.
15. If the City requests services beyond the scope of this agreement and capabilities of the Professional,
Professional will prepare an amendment to provide these services through a subconsultant approved
by the City.
Exhibit
2015.0210 1
O AMERICAN STRUCTUREPOINT, INC.
INFORMATION AND SERVICES TO BE FURNISHED BY CITY
The City shall furnish the Professional with the following:
1. A City's representative with decision-making authority on all inquiries
2. Assistance to the Professional by placing at its disposal all available information pertinent to
the projects
Exhibit Ar,r,
2.
2015.02101
Q AMERICAN STRUCTUREPOINT, INC.
SCHEDULE
The Professional will be prepared to begin the work under this Agreement within five (5) days after a
letter of notice to proceed is received from the City. The estimated time for completion of these services
is December 31, 2018.
Exhibit
3 n.P<6
2015.02101
0 AMERICAN STRUCTUREPOINT, INC.
COMPENSATION
A. ' mount of Payment
The Professional will receive payment for the work performed under this Agreement as follows,
unless a modification of the Agreement is approved in writing by the City.
1. Project improvements, excluding water main inspection
a. For those services performed by the Professional,the Professional will be paid on
the basis of actual hours of work performed by essential personnel exclusively on
this Agreement at the flat rate per category as depicted in Exhibit"D-1."
b. The total compensation under this Agreement shall not exceed$371,956.00 unless
approved in writing by the City.
c. A breakdown of estimated costs for the project is as indicated in Exhibit"D-1".
B. Method of Payment
1. Payment shall be made monthly to the Professional upon submission to the City of an
invoice. The Professional shall furnish copies of time sheets for all personnel when
submitting invoices.
City shall pay Professional for all undisputed services rendered and stated on such invoice
within 45 days after the date of City's receipt of same. If the undisputed portion of an
invoice amount is not paid within 30 days of its receipt, Professional shall so notify City
in writing. If such undisputed portion of the invoice amount is not thereafter paid within
15 business days after receipt of such written notice,then a late charge in a sum equal to
one percent of such unpaid and undisputed invoice amount shall accrue and be
immediately due and payable as a separate debt for each month same remains unpaid.
In the event an invoice amount is disputed, City shall so notify Professional. If such
dispute is not resolved to City's satisfaction within ten business days after notice of such
dispute is sent by City to Professional,City shall pay such amount,under protest,into the
City Court of Carmel, which Court shall hold such money until notified of a resolution
signed by both parties hereto or the entry of a final judgment thereon.
2. Professional shall maintain accurate payroll cost records acceptable for audit procedures
by the City.
3. In order for the Contractor to comply with the Contract Plans and Specifications and
complete the work within the time required, it is often necessary for the Contractor to
work more than an 8-hour day and more than a 5-day week. This in turn may require the
Resident Project Representative and inspectors to work over 40 hours per week.
4. In the event the Professional is directed by the City to perform inspection not included in
the description of work in this contract, the Professional shall prepare a supplemental
agreement to be approved by the City prior to commencement of such additional services.
Exhibit 2015.02101
0 AMERICAN STRUCTUREPOINT, INC.
5. In the event the project is delayed or extended beyond the anticipated completion date
and the construction inspection services fee is depleted prior to the completion of all
inspections and final paperwork, the Professional shall discontinue work until an
approved supplemental agreement for additional services from the City is received.
Exhibit 2015.02101
FEE JUSTIFICATION
MANHOURS BY CLASSIFICATION
OWNER: City of Carmel
DESCRIPTION: 2018 Program Management-On-Site Utility Coordination
LETTING: NA
NOTICE TO PROCEED: January 1,2018
CONTRACT COMPLETION DATE: December 21,2018
PRECONSTRUCTION ACTIVITIES: to = 0.00 weeks
CONSTRUCTION ACTIVITIES: 1/1/2018 to 12/28/2018 = 52.00 weeks
POST-CONSTRUCTION ACTIVITIES: to = 0.00 weeks
52.00 weeks
Exhibit
.�' 201502101
LABOR
PROJECT MANAGER:
Regular time: 52 weeks @ 1 hours/week = 52 hours
PROJECT MANAGER = 52 hours
SENIOR RESIDENT PROJECT REPRESENTATIVE:
Regular time: 52 weeks @ 2 hours/week = 104 hours
SENIOR RESIDENT PROJECT REPRESENTATIVE = 104 hours
UTILITY COORDINATOR
Preconstruction Activities:
Regular lime: - weeks @ 40 hours/week = - hours
Construction Activities:
Regular lime: 52 weeks @ 40 hours/week = 2,080 hours
Overtime(assume 25%) 2,080 @ 25% = 520 hours
Post-Construction Activities:
Regular Time: - weeks @ 40 hours/week = - hours
UTILITY COORDINATOR TOTAL REGULAR HOURS = 2,080 hours
UTILITY COORDINATOR TOTAL OVERTIME HOURS = 520 hours
Exhibit
7of{,/ 201502101
FEE SUMMARY
UTILITY COORDINATION SERVICES
CUENT: City of Carmel
DESCRIPTION: 2018 Program Management-On-Site Utility Coordination
Rai@ p ita am
Project Manager $ 185.00 52 $ 9,620.00
Senior Resident Project Representative $ 130.00 104 $ 13,520.00
Utility Coordinator $ 130.00 2,080 $ 270,400.00
Utility Coordinator(Overtime) $ 150.80 520 $ 78,416.00
TOTAL FEE $ 371,956.00
Exhibit /��y/_
�v f V 201502101
INDIANA RETAIL TAX EXEMPT Page 1 of 1
City ®f IarrTn1e1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 101585
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
4/17/2018 00350562 Project 16-ENG-91;Contract Date 04.06.16
AMERICAN STRUCTURE POINT, INC City Engineering's Office
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
25083
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2017 LOIT Bond Fund
Account: 94-650.04
1 Each ASA 33-2018 On-Site Utility Coordination-Various Projects $223,173.60 $223,173.60
Sub Total $223,173.60
OF
_....
Sit I
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
Email:jnewport@crossroadengineers.com PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $223,173.60
SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /� p
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 � % `-'� C �I
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 01 585 CLERK-TREASURER
v INDIANA RETAIL TAX EXEMPT Page 1 of 1
CIIi City of Cnrniie]J_
CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 01 586
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A!P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
4/17/2018 00350562 Project 16-ENG-91;Contract Date 04.06.16
AMERICAN STRUCTURE POINT, INC City Engineering's Office
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
25084
QUANTITY r UNIT OF MEASURE I DESCRIPTION I UNIT PRICE EXTENSION
Department: 2200 Fund: 0 COIT Bond Fund
Account: 94-650.04
1 Each ASA 33-2018 On-Site Utility Coordination-Various Projects $148,782.40 $148,782.40
Sub Total $148,782.40
feit,e'-'--
cii) 4,te
,,7.,..
hi
1:4( 0 F Cil A
"41 " Itt
Send Invoice To:
Skip Tennancour
American Structurepoint, Inc.
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond
PLEASE INVOICE IN DUPLICATE
DEPARTMENT I ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $148,782.40
SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /�
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 -�� ic- --y C z'a
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 01586 CLERK-TREASURER