Meg & Associates, LLC/Comm Rel/47,500/Professional Services for Event Planning,MEEG & Associates, LLC
Community Relations Department - 2018
Appropriation #43-590.03,49-593.00,43-419.99; P.O. #101260, 101261, 101262, 101621 fv4t,
Contract Not To Exceed $47,500.00 jd
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its
Board of Public Works and Safety ("City"), and MEG & Associates, LLC an entity duly
authorized to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation numbers 43-590.03, 43-593.00, and 43-419.99 funds. Vendor agrees to provide the
Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times
the highest technical and industry standards,
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Forty Seven Thousand Five Hundred Dollars ($47,500.00) (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within thirty-five (35) days after the date of City's receipt of Vendor's invoice detailing same,
so long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement,
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose.
TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
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MEG & Associates, LLC
Commurfity Relations Department - 2018
Appropriation #43-590.03, 49-593.00, 43-419.99; P.O. #101260, 101261, 101262, 101621
Contract Not To Exceed $47,500.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
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AIEU & Associates, LLC
Community Relations Department - 2018
Appropriation #43-590.03, 49-593.00, 43-419.99; P.O. #101260, 101261, 101262, 101621
Contract Not To Exceed $47,500.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E -VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the "Indiana E -Verify Law"), Vendor is required to enroll in and verify the work
eligibility status of its newly -hired employees using the E -Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E -verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating In the E -Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E -Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E -Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E -Verify Law. The requirements of this paragraph shall not apply should the E -
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shalt not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON -ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
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MEG & Associates, LLC
Community Relations Department - 2018
Appropriation #43-590.03, 49-593.00, 43-419.99; P.O. #101260, 101261, 101262, 101621
Contract Not To Exceed $47,500.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND
Douglas C. Haney,
Community Relations Department
Corporation Counsel
3400 W 131 5[ Street
Department of Law
Carmel, IN 46074
One Civic Square
Attention: Nancy Heck
Carmel, Indiana 46032
If to Vendor: MEG & Associates, LLC
9875 Lakewood Drive East
Indianapolis, IN 46280
Atttention: Mary Ellen Gates Osborne
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
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MEG & Associates, LLC
Community Relations Department - 2018
Appropriation #43-590.03, 49-593.00, 43-419.99; P.O. #101260, 101261, 101262, 101621
Contract Not To Exceed $47,500.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2018 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to ail of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
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MEU & Associates, LLC
Community Relations Department - 2018
Appropriation #43-590.03,49-593.00,43-419.99; P.O. #101260,101261, 101262, 101621
Contract Not To Exceed $47,500.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By.
c+ prwr�
James Brainard, Presiding Officer
Date:
2:61z:Ae'4- -"
Mary Burke, Member////g
Date: — b
Lori S. W4ts , ember
Date: (0 / fo
ATT
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Kristine S. Pauley, Clerk -T a �ro�/
Date: D l
MEG & Associates, LLC
By:
tp,&n 44�
Authorized ignature
_ ° r
Printed Name
gia&14L-Assock-b-s
Title
FID/TIN: -� % (V 03 5S7
Last Four of SSN if Sole Proprietor:
Date: ` Cc
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Events - Roamd ns - marw" - fwKtrm#v
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EXHIBIT A
MEG & Associates
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING
Rate Schedule for 2018
Event Planning Services —
Scope of Services:
1. When requested, developing sponsorships and partnerships for events.
2. Organizing and facilitating the above events for the City of Carmel
3. Helping with solidifying volunteers and other needs.
4. Helping with any media or promotional needs.
5. Available for any additional needs for events.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
March 28, 2018
MEG and Associates Date
Date
Exhibit
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.eom i vf3
Holocaust Ceremony
Aril 13, 2018
$5,000
Memorial Day
May 25 2018
$5,000
Carmel on Canvas
September 14 — 16, 2018
$10,000
Chinese Mooncake Festival
September 8, 2018
$5,000
at Center Green
November 17, 2018
$5,000
-Holiday
in the Arts District
Preparing house prior & December 1, 2018
$10,000
-Holiday
Santa House Holiday Trolley
Dec 1, Dec 8 Dec 15 Dec 22 - 2018
$5,000
TOTAL
$45,000.00
Scope of Services:
1. When requested, developing sponsorships and partnerships for events.
2. Organizing and facilitating the above events for the City of Carmel
3. Helping with solidifying volunteers and other needs.
4. Helping with any media or promotional needs.
5. Available for any additional needs for events.
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
March 28, 2018
MEG and Associates Date
Date
Exhibit
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.eom i vf3
M10 � AssoeWu
Everb • Promotions • Marketing • Fundmking
"Soaring to aft 11mits for your pram otional success!"
11,4191T1i17:1
MEG & Associates
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES FOR EVENT PLANNING
Rate Schedule for 2018 - $2500
Media Television and Radio promotions for all City of Carmel Winter/Holiday events and Festival of Ice at
Center Green from October 2018 — March 2019.
ScoM of Services:
1. MEG & Associates would use its media connections to avoid those costly advertisements with earned media.
We would focus on City of Carmel Winter/Holiday events.
2. We would also help brainstorm and create other ideas for positive, special interest stories that may come from
other City departments during that time period.
3. We would spend time researching the story and then tailoring individual media pitches to TV and radio
personnel.
4. We will use our personal contacts to develop strong relationships that will result in more positive coverage of
Carmel and its Holiday events.
5. We will set up interviews and fill out requested information, create the itinerary for each interview.
6. We will be present at interviews — either downtown studios or on site of the events.
7. We will prepare interviewees on questions to anticipate and help them prepare for the interview if needed.
8. We will brainstorm with staff (Dan and Valery) on visual opportunities to promote.
9. We will help maintain and distribute video links that can be shared on social media by staff (Dan and
Melanie).
10. We will prepare and submit a recap of each interview.
11. We will be on call as needed by your office or anyone at The City of Carmel.
Exhibit
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegProino.com
Expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
i.."' :�'6-�"
May 6, 2018
MEG and Associates Date
Date
Exhibit
9875 Lakewood Drive East, Tnd atapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com
3��3
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No..
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability
Employer's Liability:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Bodily Injury by Accident/Disease:
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations):
Products/Completed Operations:
Personal & Advertising Injury
Policy Limit:
Each Occurrence Limit:
Fire Damage (any one fire):
Medical Expense Limit (any one person):
Statutory Limits
$100,000 each employee
$250,000 each accident
$500,000 policy limit
$500,000
$500,000
$500,000
$250,000
$250,000
$ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
A0 "/1 /L -�- , being first duly sworn, deposes and says that
he she'is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am nowd at all tim relevant herein have been employed by
1/� S S 0 Ct LI -Lo (the "Employer")
in the position of
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the day of , 20-W.
L 4A—�
Printed: Apel
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: L�ah 6sbom -e-
Cityo Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 Of 1
PURCHASE ORDER NUMBER
Jl
FEDERAL EXCISE TAX EXEMPT
101260
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AR
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
VOUCHER DELIVERY MEMO, PACKING SUPS,
'TMS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/9/2018
365626
EVENT PLANNING: HOLOCAUST CEREMONY.; MEMORIAL
DAY;CHINESE MOONCAKE
MEG & ASSOCIATES LLC
Community Relations
VENDOR 9875 LAKEWOOD DR EAST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46280 -
PURCHASEID BLANKET
CONTRACT
PAYMENT TERMS FREIGHT
22508
QUANTITY UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account: 43-590.03
1 Each EVENT PLANNING: HOLOCAUST CEREMONY;MEMORIAL $21,000.00
DAY; MOONCAKE FESTIVAL
Sub Total
Send Invoice To:
Community Relations
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
$21,000.00
$21,000.00
DEPARTMENT I ACCOUNT 1
PROJECT PROJECT ACCOUNT I AMOUNT
PAYMENT $21,000.00
SHIPPING INSTRUCTIONS
' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'TMS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck James Crider
TITLE Director Administration
CONTROL NO. 101260 CLERK -TREASURER
City ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120156 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
101261
THIS NUMBER MUST APPEAR ON INVOICES, AIP
ONE CIVIC SQUARE
36-6000972
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
1/9/2018
365626
EVENT PLANNING: CARMEL ON CANVAS
MEG & ASSOCIATES LLC
Community Relations
VENDOR 9878 LAKEWOOD DR EAST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46280 -
PURCHASEID BLANKET
CONTRACT
PAYMENTTERMS FREIGHT
22509
QUANTITY UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account: 43-593.00
1 Each EVENT PLANNING: CARMEL ON CANVAS
Send Invoice To:
Community Relations
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
$10,000.00 $10,000.00
Sub Total $10,000.00
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $10,000.00
SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATEO BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
/ 7
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 9% ACTS 190.5 LR�� �c� ' f �[ e '(� s+—t! f ►.� s F /
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck James Crider
TITLE Director Administration
CONTROL NO. 101261 CLERK -TREASURER
CityofCarmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
SHIPPING INSTRUCTIONS
FEDERAL EXCISE TAX EXEMPT
101262
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AR
CARMEL, INDIANA 46032-2584
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
VOUCHER; DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE
DATE REQUIRED
IREQUISITION NO.
VENDOR NO.
I DESCRIPTION
1/9/2018
365626
EVENT PLANNING: HOLIDAY AT CENTER GREEN & HOLIDAY
IN THE ARTS DISTRICT
MEG & ASSOCIATES LLC
Community Relations
VENDOR 9875 LAKEWOOD DR EAST
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46280 -
PURCHASE 10 BLANKET
CONTRACT
PAYMENT TERMS FREIGHT
22810
QUANTITY UNIT OF MEASURE
DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account: 43-419.99
1 Each EVENT PLANNING: HOLIDAY AT CENTER GREEN S $14,000.00 $14,000.00
HOLIDAY IN THE DISTRICT
Sub Total $14,000.00
Send invoice To:
Community Relations
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $14,000.00
SHIPPING INSTRUCTIONS
* A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL } �7
'TMS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Nancy Heck
TITLE Director
CONTROL NO. 101262 CLERK -TREASURER
-s -
James Crider
Administration
T INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO.003120166 002 0 PURCHASE ORDER NUMBER
'City ®f Carmel
PROJECT PROJECTACCOUNT AMOUNT
FEDERAL EXCISE TAX EXEMPT 10162_1
ONE CIVIC SQUARE
364000972 THISM1L8ERMUST APPEAR ONINVOICES, AM
CARMEL, INDIANA 46032-2584
VOUCHER DELIVERY MEMO, PACIONGSUPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL -1997 SLAPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE I DATE REQUIRED REQUISITION NO.
VENDOR NO. I DESCRIPTION
4128!2018
366826
EARNED MEDIA
MEG 8 ASSOCIATES LLC
Community Relations
VENDOR 9875 LAKEWOOD DR EAST
SHIP 1 Civic Square
TO Carrel, IN 48032 -
INDIANAPOLIS, IN 46280 -
PURCHASE ID
BLANKET
CONTRACT
PAYMENTTERMS FREIGHT
26423
QUANTITY UNIT OF MEASURE
_ DESCRIPTION UNIT PRICE EXTENSION
Department: 1203
Account 43-593.00
1 Each
Send Invoice To:
Community Relations
1 Civic Square
Cannel, IN 46032 -
Fund: 101 General Fund
ADDITIONAL SERVICES I EARNED MEDIA
PLEASE INVOICE IN DUPLICATE
$2,500.00 $2,500.00
Sub Total $2,500.00
- - -
_ DEPARTMENT ACCOUNT
PROJECT PROJECTACCOUNT AMOUNT
PAYMENT $2,500.00
SHIPPING INSTRUCTIONS
' NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID.
AFFIDAVITATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C 0.0. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRATION SUFFICIENT TO PAY FOR THE ABOVE ORDER
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ANDACTSAMENDATORYTHEREOFANDSUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL NO, 101621 CLERK -TREASURER
S.
Nancy Heck
Director