American Structurepoint, Inc/Eng/Adl Serv #35/122,100/Traffic Impact Study of 96th Street and Springmill Road Development American Structurepoint,Inc.
Engineering Department-2018 1�O V
Appropriation#43-401.00 Fund;P.O.#101672 .z
Contract Not To Exceed$122,100.00
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated
April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms
and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall
remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA American Structurepoint, Inc.
by and through its Board of Public
Works and Safety
By: By:
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James Brainard, Presiding Officer Authorized Signature
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Printed Name
Mary A Burke, Memb
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hristine Pauley, Clerk-'Lreasur,r/ /`
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AMERICAN
■ STRUCTUREPOINT
■
May 11,2018
Mr.Jeremy Kashman
City of Carmel
1 Civic Square
Cannel,Indiana 46032
Re: Fee Proposal for Traffic Impact Study of 96th Street& Springmill Rd Development
Dear Jeremy:
Thank you for giving American Structurepoint,Inc.,the opportunity to provide you with our proposal for
a traffic impact study for the proposed development located at the intersection of 96t Street& Springmill
Road in Carmel, Indiana. Per your request and our discussion at the meeting on April 19, 2018, below is
our understanding on the scope of services needed for this study.
PROJECT UNDERSTANDING
The development site is located in the City of Carmel as depicted in the figure below. This site will be
developed to include a blend of office and medical office land uses, per the rezoning packet submitted at
the April 17,2018 Plan Commission Meeting.Construction of the development is expected to begin in the
near future.
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2018.00981 i v�
7Z60."Tha{1oland Stakion,!nit lnapolts,Indiana 46256 TEl.317.SS47.5580 FAX 317,543.0270 ,w,n.vstrrlclitrepoint,cior1I
0 AMERICAN STRUCTUREPOINT, INC.
Mr.Jeremy Kashman
Page 2
May 11,2018
STUDY LIMITS
This project is limited to the intersections listed in Table 1.
Table 1: Study Intersections
Study Intersections Stud) Intersections
l 96th & Ditch I lllinoi & 106th
2 96th & Spring Mill I I ( 1)rin12 Alill & 91st
3 96th &Meridian 12 Meridian&I465 WB
4 96th& Penns>lvania 13 Meridian & 1465 EB
5 96th&College j 14 96th St& West Driveway
6 Spring Mill & Driveway 15 96th St& East Driveway
7 Spring Mill&Illinois L 16 106TH St&US 31 SB J
8 Spring Mill & 106th j 17 106TH St& US 31 NB
9 Spring Mill Rd&86th St 18 Ditch Rd&91s`St
SCENARIOS
This development is expected to consist of office and medical office building land uses; however the amount of
each land use type is unknown as of the date of this proposal. Phased implementation of this development is
expected, but time frames are also unknown. For these reasons, this study will evaluate the development in
multiple years with three different land use scenarios(low,medium,and high densities),as listed in Table 2.This
will allow a tiered system of infrastructure recommendations to be established. Densities and phasing of the
development will be established through coordination with the City and the development team.
Table 2: Scenarios
Scenario Year Description
1 Existing ! Existing
2 Opening+10yrs ! No Build
3 Opening I Build Low Density
4 Opening+5yrs Build Low Density
5 Opening+ 10yrs Build Low Density
6 Opening Build Medium Density
7 Opening+5yrs Build Medium Density
8 Opening+ 10yrs Build Medium Density
9 Opening Build High Density
10 Opening+5yrs Build Iiigh Density
11 Opening+ 10yrs Build High Density
Exhibit
Zo (
2018.00981
O AMERICAN STRUCTUREPOINT, INC.
Mr.Jeremy Kashman
Page 3
May 11,2018
STUDY APPROACH
A. Traffic Counts
1. Peak-hour traffic volumes(6-hour counts)will be collected at the intersections listed in Table 1.
B. Traffic Analysis
1. Trip end estimation for the development, including:
i. Trip generation based on the ITE Trip Generation Handbook(current edition)
ii. Estimating the amount of internal capture trips
iii. Estimating the number of pass-by trips
iv. Assigning trips to the roadway network based on trip distribution rates
2. Project background traffic volumes for the opening year and horizon year of the proposed
development. Background growth rate(s) and trips associated with adjacent planned
developments will be coordinated with the City's Planning Department.
3. Capacity analysis of the study intersections, excluding those of the US 31 & 106th Street and U
31 &I465 interchanges,for each of the scenarios listed above using deterministic methods(traffic
simulations are a supplemental service)
4. Comparison of traffic projections of this study to those of the US 31 corridor study for the US 31
& 106th Street and US 31 &I465 interchanges to determine if capacity issues are likely in any of
the scenarios listed in Table 2.
5. Evaluate the need for turn lanes along 96th Street at the development access points
6. Prepare a summary report documenting all study efforts,findings,and recommendations
7. Attend up to four coordination meetings with the City to discuss study findings and
recommendations
PROJECT DELIVERABLES& SCHEDULE
All study efforts,findings,and recommendations will be summarized in a draft report to be delivered to the City
for review within 60 days of receiving NTP.A final report will be issued to the Client within 21 days of receiving
comments from the City.
COMPENSATION
Compensation for services rendered will be as indicated below and invoiced monthly on a percent-complete
basis.
Traffic Counts(Lump Sum) $10,000
Traffic Analysis&Documentation(Lump Sum) $108,200
Coordination Meetings—up to 4 meetings(Lump Sum) $3,900
Total $122,100
Full payment of invoices is due within 30 days from invoice date. If payment is not made within 30 days of the
date when the payment is due, we may, at our option, and effective upon the delivery of written notice of our
intention to do so,terminate the contract or suspend further performance of our services under the contract,and
we shall have no liability for delay or damage that results from the termination of the contract or suspension of
services.
If the assumptions made in the scope of services relative to extent of work are found to change,you will be notified
in writing and a new(extra or reduced) fee will be presented. However,we recognize that it may not always be
Exhibit 2018.00981
o"(N`I
0 AMERICAN STRUCTUREPOINT, INC.
Mr.Jeremy Kashman
Page 4
May 11,2018
possible to provide written changes,as the City may need to request an immediate change or additional services,
and the administrative delays could be detrimental and costly to the project. In such case,requests for additional
services will be invoiced on a time and materials basis.
SUPPLEMENTAL SERVICES
The fees listed above represent the total scope of services as we understand it at this time. We do not anticipate
the need for the following services, but we are available to provide them for a supplemental fee if such a need
should arise:
1. Additional study intersections
2. Additional analysis scenarios
3. Collection of additional traffic counts
4. Analysis of roadway network/intersections internal to the development
5. Analysis of driveways internal to the development
6. Analysis of phased implementation of the development
7. Traffic simulations and simulation videos
8. Sight distance evaluations
9. Traffic signal warrant analysis
10. Substantial changes to the development plan occurring after NTP
11. Additional coordination and/or City Council meetings beyond the current scope
12. Opinion of probable construction cost for proposed off-site improvements
13. Conceptual design of improvements
REIMBURSABLE EXPENSES
The following expenses will be considered reimbursable and will be invoiced at 1.1 times their direct cost on the
monthly invoices.
A. Expenses of permit application fees or permit fees
B. Courier service fees,overnight postage fees,and certified mailing fees
C. Reproduction services for plans and specifications other than for normal interdisciplinary coordination
D. Expense of renderings or models
E. Mileage at current federal rate
The services listed above represent the total scope of services as we understand them at this time.If the terms and
conditions of this proposal meet with your approval,please send us an Agreement for our review and signature.
We greatly appreciate this opportunity and look forward to working with you on this project. If you have any
questions,please feel free to contact our office.
Very truly yours,
American Structurepoint, Inc.
C.Ryan Huebschman,PE,PTOE Cash E.Canfield,PE
Project Manager Executive Vice President
CRH:CEC:abm
Exhibit 2018.00981
0 INDIANA RETAIL TAX EXEMPT Page 1 of 1
Cityof firIIarinrie1 CERTIFICATE NO.0031201550020 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 101672
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
5/18/2018 00350562 Project 18-18;Contract Date 04.06.16
AMERICAN STRUCTURE POINT, INC City Engineering's Office
VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46256--3957 Kate Lustig
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
26016
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-401.00
1 Each ASA 35-Traffic Impact Study of 96th Street and Springmill $122,100.00 $122,100.00
Road Development
Sub Total $122,100.00
a w ,
Send Invoice To:
City Engineering's Office
Kate Lustig
1 Civic Square ;
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $122,100.00
SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
`SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDE RED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 101672 CLERK-TREASURER