CrossRoad Engineers, P.C./Eng/Adl Serv #23c/40,000/40,000/On-Call Plan ReviewCrossRoad Engineers, P.C.
Engineering Department - 2018
Appropriation # 43-401.00 Fund; P.O. #33451Q���
Contract Not To Exceed $40,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into
by and between the City of Carmel and CrossRoad Engineers, P.C., (the `Professional"), as City Contract dated May
1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
Mary"Ann B
Date:
Lori S.at 'Me
Date: Co
Christine Pauley, Clerk-Treas er
Date:
[SX-\P-ES—&co-a.s..5\r.O«rigUO181C—dEgi—ASAnncm=ja:nojaIi:n,un
CrossRoad Engineers, P.C.
By:
Authorized Signature
Trent E. Newport
Printed Name
President
Title
FID/TIN: 35-1963331
Last Four of SSN if Sole Proprietor:
Date: 05/23/2018
May 18, 2017
Mr. Jeremy Kashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: On -Call Plan Review
RevUpdated Consultant Fee Request
Dear Mr. Kashman,
We have prepared this updated proposal to continue providing professional services for the City of
Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's
staff on an hourly basis. The specific service we shall provide per this scope includes the technical
drainage review of developer -prepared plans as your office requests in conjunction with private
developer related projects.
Our May 2, 2018 invoice of $7,627.20 reduces the remaining balance of PO #33451 to $17,220.24. To
continue work through the calendar year of 2018, I formally request an additional amount of
$40,000 be added to the contract ceiling against which we would invoice. This amount is based on
the workload already performed and projected by our office, utilizing the average monthly invoice
over the last six months and expectations that the intensity of submittals will subside slightly. We
will continue to work as efficiently as possible to minimize the City's expenditures on these
developer -driven projects. Should at any time during the 2018 calendar year, the supplemental
amount be depleted, we shall contact you immediately to request additional funds for these
services. Our 2018 Hourly Billing Rates that we will be using for work performed through
December 31, 2018 are attached for your reference.
We appreciate the City's trust in our ability to provide these services and look forward to continuing
working closely with your staff and helping you keep the ever-growing list of projects moving
through your office. If you should have any questions or need any further information. Please do
not hesitate to call me.
Sincerely,
CrossRoa ngineers, P.C.
GregoryJ. Ilko, P.E.
Vice President
Enc.
Exhibit
fo
3417 SHERMAN DR, BEECH GROVE, IN 46107 H 317.780.1555 H CROSSROADENGINEERS.COM
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
DESIGN
Director
$ 155.00
Senior Project Manager
130.00
Project Manager
115.00
Project Engineer
100.00
Assistant Project Engineer
85.00
CADD Manager
100.00
CADD Technician
85.00
Assistant CADD Technician
70.00
R/W Manager
100.00
R/W Buyer
150.00
INSPECTION
Director $ 155.00
Resident Project Representative 120.00
Asst Resident Project Representative 110.00
Project Inspector 100.00
Assistant Project Inspector 80.00
SURVEY
Survey Manager
$ 125.00
Assistant Survey Manager
90.00
Survey Crew - 1 Man
110.00
Crew Chief
90.00
Field Man
65.00
Researcher
80.00
Survey Technician
85.00
MISCELLANEOUS
Mileage (per mile) $ 0.52
Other Direct Costs at cost +15%
Rates Effective through December 2018
CROSSROA0 ENGINEERS, PC
3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM
Exhibit�
2� Z
ity
INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT _ 33451
ONE CIVIC SQUARE - 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE
-- -- - -
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/4/2016 068025 ASA 23a, 23b, 23c Increased P.O.
CROSSROAD ENGINEERS, PC
VENDOR 3417 S SHERMAN DR
BEECH GROVE, IN 46107 -
PURCHASEID BLANKET CONTRACT
Engineering
SHIP 1 Civic Square
TO Carmel, IN 46032 -
Kate Lustig
PAYMENT TERMS �— FREIGHT
2397
QUANTITY UNIT OF MEASURE DESCRIPTION
Department: 2200 Fund: 2200 Motor Vehicle Highway
Account: 43-401.00
1 Each 2016 On -Call Plan Review
Send Invoice To:
Engineering
Kate Lustig
1 Civic Square
Carmel, IN 46032 -
DEPARTMENT
MR IN W t MR �
$190,000.00
Sub Total
EXTENSION
$190,000.00
$190,000.00
Ori9i.-'oil �o1C►1 : � 490,Oc�0
ASA Zia :
V 2s, 000
aSA 236
%L+45,000
ASA -ISC
A L+0, 00 0
N ew -To+ca I
$ I a o, 0 0 0
PLEASE INVOICE IN DUPLICATE
ACCOUNT PROJECT IPROJECT ACCOUNT AMOUNT
PAYMENT $190,000.00
SHIPPING INSTRUCTIONS - AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY --- ----- -- --- - --- - Jeremy Kashman Kashman James Crider
TITLE Director Administration
CONTROL NO. 33451 CLERK -TREASURER