HWC Engineering/Eng/Adl Serv #1/44,000/Small Structure and Storm Sewer Inventory – Home PlaceHannum Wagle & Cline Engineering, Inc.
Engineering Department - 2018
Appropriation # 43.509.00 Fund 250; P.O. # 101740
Contract Not To Exceed $44,000.00
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and Hannum Wagle & Cline Engineering, Inc. (the "Professional'), as City
Contract dated March 21, 2018 shall amend the terms of the Agreement by adding the additional services to be
provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment
and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
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James Brainard, r siding Officer
Date:
Mafy An urke, Member-7lg—�j
Date: S?
Lori S. N atson emb r
Date: S
ATT
Christine Pauley, Clerk- ��urer` r
Date:
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Hannum Wagle & Cline Engineering, Inc.
Authorized Signature
Printed Name
Title
FID/TIN:
Last Four of SSN if Sole Proprietor:
Date:
June 15, 2018
City of Carmel
Attn: Jeremy Kashman, P.E., City Engineer
One Civic Square
Carmel, IN 46032
RE: Small Structure and Storm Sewer Inventory: Home Place
Jeremy,
P -e) v c.+ 1 C&- 2 O
Confidence in the built environment.
135 N. Pennsylvania, Suite 2800
Indianapolis, Indiana 46204
www.hwcengineering.com
HWC Engineering (HWC) proposes to provide the City of Carmel Engineering Department with
the following services for the small structure and storm sewer inventory within Home Place
(Attached exhibit).
HWC will prepare an inventory of all drainage structures greater than or equal to 36" diameter
but less than a 20' span.
HWC will obtain available existing GIS information and prepare storm sewer system inventory
updates.
HWC will utilize City provided GIS mapping to make an initial determination of the location of
each potential structure. An initial high-level review of Home Place indicated a potential 25
structures within Home Place. An initial review of GIS shows some existing storm sewers
(attached exhibit) and approximately of 10 miles of roadway to be investigated for inventory.
HWC will conduct a condition investigation for structure appraisal for each individual structure.
HWC will also drive each City street to ensure that all existing structures have been located.
Any missed structure will be added to the inventory and inspected.
HWC will provide the following:
1. HWC will provide personnel qualified to perform work pertinent to inspections and
oversight by a Professional Engineer.
2. HWC will provide inspections that will be performed in accordance with the current
practices and all work shall meet the guidelines as set out in the FHWA Culvert
Inspection Manual, INDOT standards, and City requirements.
3. HWC will provide the City with five (5) hard copies of the final report, which shall contain
the following:
a. Structure inventory and appraisal (SI&A) report for each structure
b. Color photographs of the existing structure alignment, elevation, and areas of
deficiencies
c. Individual listings of structures with recommended actions to address
deficiencies.
d. Applicable structure ratings shall be based on FHWA Culvert inspection manual
guidelines.
4. HWC shall coordinate with the Carmel GIS management team to assemble the following
data:
Indianapolis I Terre Haute I Lafayette I New Albany I Muncie Exhibit
www.hwcengineering.com 1W<—
a. GPS coordinates for each structure inlet and outlet. Elevations will be obtained
for inverts.
b. GPS coordinates for each sewer casting. Elevations for each casting, pipe
inverts, and pipe sizes.
c. The specific inventory data for each structure will be appended into the Carmel
GIS system.
We propose to provide these services for an hourly, not to exceed fee of $44,000 ($17,500
culverts & $26,500 sewers). We will complete the work within 90 days from NTP. I have
attached a summary of our hourly rates.
Please let me know if you have any questions or need additional information. We appreciate
this opportunity to continue to work with the City.
Very truly yours,
Randy Hancock, P.E.
Director, Transportation Engineering
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HWC Engineering
2OiS Hourly Billing Rates
POSITION
Principal
Senior Project Manager
Project Manager
Project Engineer
Engineer Intern
Landscape Architect I
Landscape Architect II
Planner
Designer/Technician
Clerical Support
Construction Inspection Manager
Construction Inspector I
Construction Inspector II
Project Surveyor
Survey Crew Leader
Survey Crew Member I
Survey Crew Member II
Intern
REIMBURSABLE EXPENSES
Confidence in the built environment.
135 N. Pennsylvania, Suite 2800
Indianapolis, Indiana 46204
www.hwcongineering.com
HOURLY RATE
$201.00
$196.00
$155.00
$130.00
$110.00
$135.00
$110.00
$125.00
$100.00
$75.00
$115.00
$105.00
$95.00
$120.00
$100.00
$80.00
$65.00
$ 56.00
Direct Travel Expense - including mileage (the current rate allowed by the IRS), air fare, car rental,
lodging, meals, large blueprint and copying runs, etc.
Large format black and white prints at $.375 per square foot.
Plots at $2.00 per square foot.
Black and white copies at $.10 per sheet.
Color copies at $.50 per sheet
CD's at $25.00 each.
Actual cost of long distance telephone calls, expense charges, photographs and postage.
Expenses will be billed at cost plus a 10% administrative fee.
Hours worked in excess of 8 hours per day or 40 hours per week will be billed at an overtime rate
of 1.5 times the rates listed for non-exempt employees.
Exhibit A-
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Indianapolis I Terre Haute I Lafayette I New Albany I Muncie
www.hwcengineering,com
City of Carmel
INDIANA RETAIL TAX EXEMPT I Page 1 of 1
CERTIFICATE NO. 003120155 002 0 1 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
6/18/2018 366795 Project 18-20; Contract Date 03.21.18
H W C ENGINEERING City Engineering's Office
VENDOR 601 SOUTH 3RD ST SHIP 1 Civic Square
TO Carmel, IN 46032-
TERRE HAUTE, IN 47807 - Kate Lustig
PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT
26754
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department 2200 Fund. 250 Storm Water
Account: 43-509.00
1 Each ASA 1 - Small Structure and Storm Sewer Inventory : Home $44,000.00 $44,000.00
Place
Send Invoice To
City Engineering's Office
Kate Lustig
Sub Total $44,000.00
1 Civic Square
Carmel, IN 46032-
■ LJ
PLEASE
INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT
PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $44,000.00
SHIPPING INSTRUCTIONS
'A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID.
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194:
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
ORDERED BY --
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 101740 CLERK -TREASURER