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Office Keepers/Fire/Adl Serv/2,850/Cleaning of Administrative Side – 3 Times Per WeekOffice Keepers Fire Department - 2018 Appropriation # 43-509.00 Fund; P.O. #101838 Contract Not To Exceed $2,850.00 .w ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Office Keepers, (the "Vendor"), as City Contract dated February 7, 2018 shall arnend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety B: o4X)(:)P11 James Brainard, Presiding Officer ate: Mary A Burke, Mem V/s—h Date: Lori S. ats mberl Date: 7� ATTEST: 101 Christine Pauley, CI rk-Treasurer Date: -J S -i- ASA 11..3, AM] Office Keepers By: X Cr C - Authorized Signatufe Printed Name Title FID/TIN: 3 S�- 2-0 11 2 6: 1 Last Four of SSN if Sole Proprietor: - Date: ID OFFICE KEEPERS 8537 BASH ST, SUITE 5 INDIANAPOLIS, IN 46250 (317) 577-6877 fax(317)577-2594 SERVICE CONTRACT COMPANY: Carmel Fire Department ADDRESS: 2 Civic Square CITY: Carmel STATE: IN ZIP: 46032 GENERAL SERVICE SPECIFICATION: We propose to provide supervised janitorial service per attached job specification. All work to be performed in a workmanlike manner. Any deletions/additions to be reflected in price change. ❖ Service to be completed includes janitorial services according to attached cleaning specs ❖ Service is to be completed on a 3 day per week basis, generally scheduled for Monday Wednesday and Friday, service to start at mutually agreeable times. ❖ Other services available upon request: commercial floor care, carpet cleaning, window cleaning, project cleaning, construction cleaning ❖ Monthly price for the proposed services $950/month 1" and 2"d Floors ❖ Office Keepers will supply cleaning supplies such as window cleaner, bowl cleaner etc. CFD is to supply paper supplies such as trash liners, hand towels, toilet paper, hand soap etc. TERMS: NET DUE UPON RECEIPT A. Office Keepers hereby agrees to provide labor and supervision necessary to maintain the described building as indicated. B. This contract may be terminated by either party with a 30 day written notice at any time after the first 30 days of the start of service. C. Our company is bonded, our employees are fully covered by Workman's Compensation and our equipment by full liability and property damages (53,000,000.00 coverage). D. Upon termination of this agreement, you will not employ or contact any persons employed by Office Keepers during this agreement to perform any services herein, within six months of termination. E. In the event of customer default to pay said price, in accordance with the terms indicated and whether a lawsuit is instituted or not, the customer agrees to pay all collection expenses, attorney fees, and court costs. ACCEPTED BY: DATE: Exiub It l a�`� OPERATIONAL PLAN FOR CARMEL FIRE I. Nightly cleaning a. Scheduled for 3 days per week, Monday Wednesday and Friday, evening service b. Service is to start each evening not before 5:00 pm. c. Cleaning is to be completed primarily after the close of business. H. Supplies a. Office Keepers is to supply cleaning supplies to include bowl cleaner, window cleaner, cleaning rags as needed. b. CFD is to supply useable supplies such as hand towels, toilet paper, trash liners, hand soap etc. c. CFD is to provide trash dumpster for all bags of trash and other materials needing disposal. d. Office Keepers will provide and maintain needed vacuums, trash barrels, mop buckets and wringers, mops and other needed equipment. III. Areas of cleaning a. First Floor i. Administrative areas ii. Conference rooms iii. Kitchen and break room area iv. Offices v. Entrance area vi. Stairwells vii. Restrooms b. Second Floor i. Administrative areas ii. Conference rooms iii. Kitchen and break rooms iv. Common areas v. Restrooms vi. Offices Exhibit CLEANING SPECS FOR CARMEL FIRE I. Lobby, Hallways, Entrance Area a. Empty off trash receptacles, replace liners as needed b. Vacuum carpets and rugs daily c. Vacuum hard surface floors, damp mop entrances and hallways daily d. Spot clean glass in doors in entrance area daily e. Dust or wipe reception area counters daily II. Office areas, conference rooms, administration areas a. Vacuum carpeted areas b. Vacuum mop hard surface floors, damp mop daily c. Empty trash receptacles daily, replace liners as needed d. Dust horizontal areas that are reachable monthly e. Clean vertical surfaces as possible, light switches etc monthly f. Empty recycling bins as needed III. Break Room a. Empty all trash and replace liners daily b. Clean all sinks and countertops daily c. Clean tables and eating areas daily d. Sweep and damp mop hard surface floors daily e. Dust reachable surfaces monthly f. Wipe appliance fronts as needed g. Clean microwaves daily IV. Restrooms and locker rooms a. Empty all trash and replace liners daily b. Clean all sinks, counters and mirrors daily c. Clean and sanitize all restroom fixtures including toilets, urinals, showers daily d. Clean and sanitize all bright work daily e. Refill all dispenses including TY, towels, soap etc. daily f. Vacuum and mop all hard floors daily 'bit Exhi d OFFICE KEEPERS INFORMATION D.&L.S. inc DBA Office Keepers 8537 Bash St, Suite 5 Indianapolis, IN 46250 www.indyofficekeepers.com 317-577-6877 office 317-577-2594 fax Dave Spinks Owner 317-590-5242 Cell dave@indyofficekeepers.com Angel Novoa Operations Manager 317-440-1565 Cell angel@indyofficekeepers.com Amy Rapala Office Manager amy@indyofficekeepers.com Company Insurance, maintained thru EMC commercial insurance, certificate of insurance available as requested Office Keepers is a family owned janitorial services company operating in central Indiana. It has been under the same ownership since April of 1997. It services customers in all types of businesses including everything from medical offices to trucking terminals. All work is done by Office Keepers employees, we do not subcontract our services. Exhibit _..__ PT City ®��A RTIFI A RETAIL TAX EX 5 0020 �I''iCERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 IASE ORDER DATE I DATE REQUIRED REQUISITION NO. VENDOR NO. 8/2/2018 372218 Page 1 of 1 PURCHASE ORDER NUMBER 101838 THIS NUMBER MUST APPEAR ON INVOICES, AQP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE Administrative Cleaning OFFICE KEEPERS Fire Department VENDOR 8537 BASH STREET SHIP 2 Civic Square SUITE 5 TO Carmel, IN 46032 - INDIANAPOLIS, IN 46250 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 28095 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1120 Fund: 101 General Fund Account: 43-509.00 3 Each Cleaning of Administrative Side - 3 times per week $950.00 $2,850.00 Sub Total $2,850.00 of Y Send Invoice To: Fire Department 2 Civic Square Carmel, IN 46032- J 1 t PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $2,850.00 SHIPPING INSTRUCTIONS A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY -- - Denise Snyder TITLE Budget 8 Accreditation Manager CONTROL NO. 101838 CLERK -TREASURER