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Bartlett Tree Experts/DOCS/Adl Serv/68,965/Tree Work – Urban Forestry Bartlett Tree Experts �� Department of Community Service-2018 <j ¢`_ Appropriation#43-504.00 Fund;P.O.#101861 rss Contract Not To Exceed$68,965.00 JAB ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement') entered into by and between the City of Carmel and Bartlett Tree Experts, (the 'Vendor"), as City Contract dated February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Bartlett Tree Experts by and through its Board of Public Works and Safety By: By: es Brainard, Presidin. Officer Authorized Signature a =• A .--Se'% D/ Aor; motor Matthew Farin Printed Name Mary nn Bur , Membe, Q Date: o Vice President Title Lori S. rats.,'�e er FI DITI N: 06-0254490 Date: i ej Last Four of SSN if Sole Proprietor: ATT p Date: 8/14/2018 GGtl� C me Pauley, rer 'BARTLETT TREE EXPERTS IS THE REGISTERED �� Date: or/ TRADE NAME OF,THE F.A.BARTLETT TREE EXPERT COMPANY,A CONNECTICUT CORPORATION IS,CursoacolProf S3es&Gads Sv,'DOCSVOI81Dud<1.Tree Espens MA N2.do.:8/14/2018 10:25 Am) / Ci Q BT\Vi y �\ ••/ .P. 3. ..: or C I M I i i i , 11 DEPARTMENT OF COMMUNITY SERVICES /NDIAtil"7 QUOTE FOR TREE REMOVAL AND OTHER LANDSCAPING SERVICES CONTRACT NOT TO EXCEED$68,965.00 Quotes are clue August 10th, 2018 at 9:00 am. Please submit to: Department of Community Services ATTN: Daren Mindham One Civic Sq Carmel, IN 46032 I.SCOPE OF SERVICES The quote is for tree removal and other landscaping services.The Contractor will furnish all labor, materials (unless notified), equipment and services necessary for tree removal/maintenance and clean-up of debris. II.CITY OF CARMEL REPRESENTATIVE All questions related to this quote shall be addressed to: Daren Mindham Urban Forester One Civic Sq Carmel, IN 46032 Phone: 317-571-2417 Email: dmindham@carmel.in.gov III.WORK REQUIREMENTS Applicable Standards: • Contractor must adhere to American National Standards Institute (ANSI A300)and(ANSI Z133.1) current editions. Work Requirements: • All work shall be completed within 50 days after received work order from Carmel Representative. • The Contractor will schedule project work to occur between the hours of 7:00 a.m. and 6:00 p.m. Monday through Saturday,only, unless authorized by the Carmel Representative in advance. Contractor shall not work on any city holidays. • Contractor shall require authorization from the Carmel Representative for any sub-contracted work. Otherwise, all work shall be completed by employees of the Contractor. • Contractor shall call 1-800-382-5544 to have all underground utility locations marked. or5 Exhibit_____— ;�j of CAR-;,-, G F�. • AQ�RT\Fksli owei j m ._:. _:gy. arme DEPARTMENT OF COMMUNITY SERVICES \NDIANN-' • Contractor shall supply all needed labor,trucks,equipment,supplies, materials,safety devices and other equipment necessary to complete the work. • Traffic control is the sole responsibility of Contractor and shall be coordinated in advance with the proper department(s)of the city. The blocking of public streets shall not be permitted unless prior approvals have been made with the appropriate city departments and the Carmel Representative has been notified. Traffic control shall be accomplished in conformance with state, county and local highway construction codes and all other applicable law.A traffic maintenance plan is required by the Carmel Engineering Department for the blocking of any lane.The handbook to use unless,otherwise directed,will be the CONCISE HANDBOOK FOR TEMPORARY TRAFFIC CONTROL-Construction, Maintenance, and Utility Operations, 2016, SP-3. • The staging of vehicles or other equipment on any public sidewalk or path is prohibited. • Any injuries, damages,expenses or loss to any person or property, public or private,as a result of or related to the project are the sole responsibility of the Contractor and shall be repaired or compensated by the Contractor to the satisfaction of both the injured party and the Owner,at no cost to the Owner. • Any alteration or modification of the work performed under the contract shall be made only by written agreement between the Contractor and Carmel Representative and shall be made prior to commencement of the altered or modified work. No claim for extra work or materials shall be allowed unless covered by such a written agreement executed by all parties hereto. • All tree debris,excess soil and mulch, metal baskets,wrapping material or other debris resulting from any tree work shall be promptly cleaned up and removed from site.The work area shall be kept safe and neat at all times until the cleanup operation is completed. Under no circumstance shall the accumulation of soil, branches, or other debris be allowed overnight upon a public or private property in such a manner as to result in a hazard. This cost shall be included in the individual pricing under 'Layout of Quote'. • Stump removal shall be completed by a stump grinding machine, unless authorized by the Carmel Representative. • Contractor shall possess any city right-of-way permits, as necessary. Contractor must comply with all applicable environmental,chemical, and other laws when performing its obligations. A 2 013 Exhibit ee Cityof C ii l DEPARTMENT OF COMMUNITY SERVICES /NDIANN IV. LAYOUT OF QUOTE(to the nearest fifth dollar) TREE REMOVAL: Tree removals shall be assigned by the Carmel Representative. Please provide a cost quote for removing a tree within the corresponding range.This is not based on each inch, but per range. Example:>6-12"=$200 Price per tree within 0-6" $ 46.O0 >18-24" $ 4(es• o° >36-42" $ 1.12.5. 00 DBH range >6-12" $ I$5.oo >24-30" $ 700 . 00 >42" $ 14C0 .Co >12-18" $ 3°G •ao >30-36" $ 6tS0,oD STUMP REMOVAL: Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3" ball and burlap tree, unless noted by the Carmel Representative. Ground stump areas shall be leveled to grade with a minimum addition of 6"of topsoil and seeded with a lawn grass mix. Please provide a cost quote for a stump removal within the corresponding range.This is not based on each inch, but per range. Example:0-12"=$50 Price per stump within 0-12" $ '36• a, >24-30" $ 4:j6• °O >36-42" $ 115. ou range measured at 3" ht >12-24" $ CPs•°o >30-36" $ 120-c,D >42" $ 1°15 • o0 TREE PRUNING (Crown raising and crown cleaning): Pruning shall be assigned by the Carmel Representative to include dead-wooding,crown cleaning and raising. Please provide a cost quote for pruning a tree within the corresponding range.This is not based on each inch, but per range. Example:0-12"=$100 Price per tree within 0-12" $ (c • va >24-30" $ a15• °° >36-42" $ 4 o •co DBH range (pZS. ao >12-24" $ 3o6•u° >30 36" $ 3�k5,oo >42" $ Company Name: %...4(at} Tale Signature: Date: 160 I t 8 3 0f Exhibit A 0 INDIANA RETAIL TAX EXEMPT Page 1 of 1 ci ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 1 01 86 1 ONE CIVIC SQUARE 35-6000972 _ THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/10/2018 022518 BARTLETT TREE EXPERTS Dept of Community Service VENDOR PO BOX 3067 SHIP 1 Civic Square TO Carmel, IN 46032- STAMFORD, CT 06905--0067 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 28409 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1192 Fund: 101 General Fund Account: 43-504.00 1 Each Tree Work-Urban Forestry $68,965.00 $68,965.00 Sub Total $68,965.00 C�sci7".. OF CARSfi C 11 I . Send Invoice To: f ----� Dept of Community Service Nb I ANQ' 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT 1 PROJECT I PROJECT ACCOUNT AMOUNT PAYMENT $68,965.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL /��o le-4.—e ^ ' p*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 / �' `pQ� `��l AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY - ----- Mike Hollibaugh James Crider TITLE Director Administration CONTROL NO. 1 01861 CLERK-TREASURER • i o arme eas mr IMPARTMENT OF COMMUNITY SFRVIC'FS hvotANN IV. LAYOUT OF QUOTE(to the nearest fifth dollar) TREE REMOVAL: Tree removals shall be assigned by the Carmel Representative. Please provide a cost quote for removing a tree within the corresponding range. This is not/based on each inch, but per range. Example:>6-12"=$200 Price per tree within 0-6" $ 45�" >18-24" $4 /V >36-42" $ I 1 GO DBH range Oc) >6-12" $ t nC7 >24-30" $ O >42" $ 4 OD >12-18"$,2,CR'e' >30-36" $"IC7V STUMP REMOVAL: Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3" ball and burlap tree, unless noted by the Carmel Representative. Ground stump areas shall be leveled to grade with a minimum addition of 6"of topsoil and seeded with a lawn grass mix. Please provide a cost quote for a stump removal within the corresponding range. This is not based on each inch, but per range. Example:-^0-12"=$50 >24-30" $ GSA' >36-42" $ ( ��'Price per stump within 0-12" $ (ranee measured at 3" ht ^�� >12-24" $ (!;ea:' >30-36" $ (7c- >42" $ Zco TREE PRUNING (Crown raising and crown cleaning): Pruning shall be assigned by the Carmel Representative to include dead-wooding, crown cleaning and raising. Please provide a cost quote for pruning a tree within the corresponding range.This is not based on each inch, but per range.Example:0-12"=$100 c. Price per tree within 0-12" $ C� >24-30" $ 2C,1 >36-42" $ -'-� 1 (�-) DBH ranee >12-24" $ Oo >30-36" $ (, >42" $ 4,3(1er-% bhWCompany Name: fC l cbK Signatur DatDate:/3-6- l B 3 ( z ::: - of C4 ' iaCarmel \ DEPARTMENT OP COMMUNITY SERVICES �NDIAN�-' IV. LAYOUT OF QUOTE(to the nearest fifth dollar) TREE REMOVAL: Tree removals shall be assigned by the Carmel Representative. Please provide a cost quote for removing a tree within the corresponding range.This is not based on each inch, but per range. Example:>6-12"=$200 Price per tree within 0-6" $ I2-0 >18-24" $ 560 >36-42" $ ZU l DBH range >6-12" $ Z`t0 >24-30" $ I3So >42" $ 290 >12-18"$ 9S0 >30-36" $ 15 3o STUMP REMOVAL: Stump grinding shall remove any part of the tree and roots that would affect the planting of a new 3"ball and burlap tree, unless noted by the Carmel Representative. Ground stump areas shall be leveled to grade with a minimum addition of 6"of topsoil and seeded with a lawn grass mix. Please provide a cost quote for a stump removal within the corresponding range.This is not based on each inch, but per range. Example:0-12"=$50 Price per stump within 0-12" $ (90 >24-30" $ 3"O >36-42" $ 3b0 range measured at 3"ht >12-24" $ 200 >30-36" $ 3b0 >42" $ 360 TREE PRUNING(Crown raising and crown cleaning): Pruning shall be assigned by the Carmel Representative to include dead-wooding,crown cleaning and raising. Please provide a cost quote for pruning a tree within the corresponding range.This is not based on each inch, but per range. Example:0-12"_$100 Price per tree within 0-12" $ 110 >24-30" $ ibo >36-42" $ 320 DBH range >12-24" $ 80 >30-36" $ 3Zc >42" $ 3 20 Company Name: fr'C VA Try �rn1erl- . Signature: Date: ?//0/43 3