Carmel Fire MOU with Hamilton County Fire Departments for Joint Hiring InitiativeMEMORANDUM OF UNDERSTANDING
BETWEEN
THE CARMEL FIRE DEPARTMENT
OF THE CITY OF CARMEL INDIANA
AND
THE NOBLESVILLE FIRE DEPARTMENT
OF THE CITY OF NOBLESVILLE INDIANA
AND
THE WESTFIELD FIRE DEPARTMENT
OF THE CITY OF WESTFIELD INDIANA
AND
THE FISHERS FIRE DEPARTMENT
OF THE TOWN OF FISHERS INDIANA
FOR
THE COORDINATION AND IMPLEMENTATION OF A JOINT HIRING INITIATIVE
The Carmel Fire Department (CFD), Noblesville Fire Department (NFD), Westfield Fire
Department (WFD), and Fishers Fire Department (FFD), hereinafter referred to as the "Parties,"
desire to enter into this Memorandum of Understanding ("MOU") in order to collaboratively
conduct new applicant testing pursuant to the Indiana Merit Statute, I.C. § 36-8-3.5 et seq., as it
may be amended and supplemented from time -to -time.
ARTICLE I- PURPOSE AND APPLICATION OF MOU
The purpose of this MOU is to reduce the duplication of effort and generally reduce the
fiscal and administrative impact of conducting the hiring process independently. This MOU
specifically recognizes that each Party has particular riles, policies, and other governing articles
that may dictate its response to a hiring situation. In those instances, all Parties will strive to
resolve those differences to the best of their ability.
ARTICLE II- JOINT HIRING LIST
Section 1 - NeoGov
CFD utilizes NeoGov to automate their hiring and performance evaluation process. The
other Parties currently use either a different software product, or rely on paper and pen
information submission.
Under this MOU, all Parties shall utilize the CFD NeoGov site to automate their hiring
and performance evaluation processes. The CFD NeoGov site will serve as the central
repository of all candidates who apply to any of the Parties.
The current CFD NeoGov site will be updated to include all pertinent hiring information
as it relates to all of the Parties, including, but not limited to: relevant job descriptions, benefits
and salaries.
All current pre -applicants and applicants to FFD, NFD and WFD will be notified of the
new NeoGov site and will be directed to that site for all future correspondence
Section 2- Testing for Public Safety, LLC (TPS)
All Parties currently utilize the services of TPS to conduct new applicant testing. TPS
will continue to serve as the testing coordinating entity for the Parties for the duration of this
MOU.
A representative from each Party should attend all pre -testing meetings with TPS.
The Parties shall agree to dates and times of testing, and work collaboratively to provide
SLIpport personnel as necessary to facilitate the written testing process.
The Parties agree to provide equal numbers of personnel to serve on the various oral
interview boards as required by TPS.
Charges billed by 'FPS will be shared equally by all Parties.
Section 3- Establishment of Joint Hiring List
Pursuant to the requirements of IC 36-8-3.5-12, upon completion of all applicant testing
components, TPS shall distribute a rank ordered list of new applicants to the Parties (the "Hiring
List"). Each Party may then apply any additional or bonus points as dictated by their particular
Merit Commission.
Section 4- Applicant Selection
The Parties recognize that communication is essential to the efficient and effective
processing of potential new hires from the Hiring List. Therefore, when a Party initiates new
hire processing (i.e. background checks, polygraph, etc.), they will notify the other Parties of
which applicants they are processing. This notification does not preclude another Party from
starting their own new hire processing with that applicant, but it should be done with fill
disclosure to the other Parties. Procedurally, it may be impractical and/or against a Party's Merit
Commission Rules for a Party to eliminate a candidate from the Hiring List merely because
another Party has begun new hire processing on that applicant. When a Party makes a
conditional offer of employment to a candidate from the Hiring List, it will notify the other
Parties that it has done so. If a conditional offer is accepted by a candidate, that candidate
immediately becomes ineligible for employment by any other Party, unless the candidate is
returned to the list because the conditional offer has been revoked.
ARTICLE III- TERMS AND CONDITIONS
Section 1- Term
This MOU shall become effective on October 1, 2018 or upon approval by each Party's
governing authority, whichever occurs sooner. This MOU shall remain in fill force and effect
until the expiration of the Hiring List, which will be on May 1, 2021.
Section 2 — Modification
This MOU may only be modified by written amendment executed by all Parties hereto.
Section 3- Termination
This MOU may be terminated by any Party at any time by providing written notice of
termination to each Party's Fire Chief. The termination of this MOU shall not affect the validity
or duration of projects under this MOU that were initiated prior to such termination.
Section 4 - Dispute Resolution
In the event of a problem or disagreement between the Parties, the dispute shall be
submitted for resolution to a joint board of the Parties. The joint board will consist of each
Party's Fire Chief or the Fire Chief's designee.
[signature page follows]
IN WITNESS WHEREOF, the Parties hereto have made and executed this Memorandum
of Understanding as follows:
NOBLESVILLE FIRE DEPARTMENT
SO AGREED this day of , 2018 by the Noblesville Board of Public Works
and Safety, acting on behalf of the City of Noblesville, Indiana.
John Ditslear, Mayor
Lawrence Stork, Member
Jack Martin, Member
ATTEST:
Evelyn Lees, Clerk
CARMEL FIRE DEPARTMENT
Approved and Adopted this qday ofCP0 201.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
6Le-
J es Brainard, Prding Office�
ate: �� 7' /
Mary AnylBurke, Mp nbi r/q_/ f
Date: � 7
Lori S. Watson mbef I
Date: R/ 1 �/ l i e)
ATTEST
Christine -S. Pauley,
Date: