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United Consulting/Eng/Adl Serv #1b/45,100/Range Line Road from 136th Street to US 31 – Design SupplementalUnited Consulting Engineers, Inc. Engineering Department - 2018 Appropriation # 2016 COIT Bond Fund; P.O. #33756 y`\\ Contract Not To Exceed $45, 100.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and United Consulting Engineers, Inc. (the `Professional'), as City Contract dated June 1, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: J es Brainard, Presiding Officer nnta• 41., J 9 _ JA�—n Mary Apfl Burke,�27V Date: Lori S. Wtson Amb r Date: 9 E Christine Pa y1 T eaWer Date:/ ! IS7,C.t "'T (s<,.dc— .I—ASAd :9111/141189:zsti%a United Consulting Engineers, Inc. ZAuMyrtz'e ignature Printed Name ?V6;kbE1y'T' Title FID/TIN: 35 — 0110�34-t5 Last Four of SSN if Sole Proprietor: Date: Se�� 11 , Z0 1l0— *E r,3 GL 44 As P- 1 b UNITED Consulting= ENGINEERING August 29, 2018 ENVIRONMENTAL INSPECTION Mr. Bradley Pease, PE Staff Engineer LAND SURVEYING City of Carmel LAND ACQUISITION One Civic Square PLANNING Carmel, Indiana 46032 WATER & WASTEWATER RE: Additional Services Amendment N&7 -3--c ► d SINCE 1965 Supplemental Work Items Rangeline Road from 1361 Street (Smokey Row) to US 31 Project No.: 16 -ENG -49 OFFICERS Dear Mr. Pease: 11Y11WE.H4 PE Dave RidHer. PE. PLS Sleven IN. Jones We are hereby submitting our request to add necessary additional services and related ChrSbpWR.Pope. PE . supplemental fees to the referenced project. This request includes a detailed description B.K61hBryanl.PE of the changes to the project scope, our proposed fee adjustments, pertinent Mc'aell PE correspondence and man-hour justifications. Also enclosed is a summary of professional fees. The project scope changes have been summarized into the following two items: PROFESSIONAL STAFF An*ewT ftUPE " 1. Construction Change - Roundabout Removal D -yin SMIer AICP 2. Standalone Roundabout Plans fu d1W S. OOML AICP • E P.achekaPxnberion.PE �• The plan revisions required for the roundabout removal have been completed and the TiffrAw 1. Caines. PLS imE Clodlelter PE construction changes have been submitted. The development for the Standalone SlevPnR Passey. PE Roundabout Plans have begun and will follow the submission schedule associated with Brian JPieron.PE the Lowe's Way Phase II project: Chnsiopner L Hammond. PE Pad D Gblzh. PE November 2, 2018 - Stage 3 Brian .S.Fredend.PE December 18, 2018 - Final Tracings Jay N. PAns. PE May 9, 2018 - Letting ChostopFer J. Dyer, PE Mallhew R. Lee PE INrhanR.Culis.PE If you have any questions or comments, please contact me any time. My cell number is Jemmy.A. Rirlalson. PE (317) 501-6743. HeaYier E. Klgar. PE Adam J.Gre>Yrh.PLS Sincerely, Calebt, Ross, PE UNITED CONSULTING Daus C Barer PE ' ScatG.M nch.PE / Jim R. Lash. PE Nicholas J. Kaher. PE • JenderL Hart. PE rieIbn3.Gunnngham.°E ' Dave Richter, PE, PLS Braun S. RaiWs. PE President Chns J Andr�jew5ki. PE G,eg J 8mz PE enclosures Joshua0 Gonya. PE Bran S Hao ger PE LisaA EgIer*eNems.PE c: file (pending) Amaxla Slevens. ?E Exhibit -A- �W6 Range Line Road from 136th Street (Smokey Row Road) to US 31 Carmel Project No. 16-ENG49 Summary of Professional Fees Description Original Agreement Supp.1 Supp.2 Supp.3 Item 01 1 Supp.3 Item 02 Revised Fee Lump Sum Topographic Survey $ 57,200 $ 7,300 $ - $ - $ - $ 64,500 Geotechnical Investigation $ 6,100 $ 1,100 $ 2,400 $ - $ - $ 9,600 Cemetery Management Plan $ 5,000 $ - $ - $ - $ - $ 5,000 Regulatory Permits $ 12,700 $ 4,000 $ - $ - $ - $ 16,700 Utility Coordination $ 29,400 $ - $ - $ - $ - $ 29,400 Road Design and Plans $ 260,600 $ 3,000 $ 8,800 $ 7,900 $ 37,200 $ 317,500 Bridge Modification and Plans $ 16,400 $ - $ - $ - $ - $ 16,400 Lighting Design $ 19,600 $ - $ - $ - $ - $ 19,600 Drainage Improvements South of 136th Street $ 10,200 $ - $ - $ - $ - $ 10,200 Hydraulic Analysis $ 22,600 $ - $ - $ - $ - $ 22,600 Bidding Serivices $ 9,700 $ - $ - $ - $ - $ 9,700 Culvert Hydrology and Hydraulics $ - $ 23,200 $ - $ - $ - $ 23,200 Culvert Design and Plans $ $ 24,800 $ - $ - $ - $ 24,800 Waters of the US Report $ $ 3,600 $ - $ - $ - $ 3,600 Unit Price Unit Price Parcels Title Search $ 500 4-617 $ 8,000 $ - $ 500 $ $ - $ 8,500 Right -of -Way Engineering $ 2,500 4416 $ 35,000 $ 2,500 $ 2,500 $ - $ - $ 40,000 Right -of -Way Staking $ 500 14 $ 7,000 $ - $ - $ - $ - $ 7,000 Totals $ 499,500 $ 69,500 $ 14,200 $ 7,900 $ 37,200 $ 628,300 Supplement NOX�Total: $ 110 UNITED Consulting= 45,100 Exhibit 276 4 8/27/2018 Item 1— Construction Change — Roundabout Removal On March 19, 2018, the City of Carmel informed UNITED that the proposed roundabout at the north end of Rangeline Road would be removed from the project. As a cost savings measure, the roundabout would be transferred to a future federal aid roadway project, which will connect Rangeline Road and Keystone Parkway. On March 22, 2018, the City of Carmel requested concurrence with a potential cutoff point for the roundabout and the associated savings. UNITED, on March 29, 2018, provided an alternate cutoff location based on a more natural transition from the proposed project to the existing infrastructure along with the associated savings. On April 12, 2018, the City of Carmel requested fees to revise the construction plans, based on the removal of the roundabout. This required the following plan revisions: maintenance of traffic layout, plan and profile revisions, drainage revisions, the temporary tie -down from proposed to existing near the Carmel Woods apartments, removal of all roundabout specific plan sheets, revisions to the lighting design, and pavement marking revisions. In addition to the construction plan changes, revisions were required for the itemized pay item list. In good faith, the work described above has already been completed in order to keep the project schedule on track. Pertinent correspondence and man-hour justifications are included for your use. The following is a summary of the requested supplemental fees for this item: Item Description Supplemental Fee RoadDesign and Plans.....................................................................................................$7,900 Exhibit -A- � V' Exhibit —L Y6�( 6/28/2018 Road Desi(in and MAN-HOUR JUSTIFICATION Rangeline Road from 136th Street to US 31 City of Carmel Plans DESCRIPTION Department Team Leader Project Project Manager Manager Engineer Design Engineer CAD Designer Design Revisions Base Layout 0.5 4 Profile Grade Design 0.5 2 Quantity Calculations 2 4 Cost Estimate 0.5 1 Plan Sheet Revisions Typical Sections 0.5 1 1 Maintenance of Traffic 0.5 1 2 Plan and Profile Sheets 0.5 1 2 Roundabout Geometric Details 0.5 0.5 Roundabout Grading Details 0.5 0.5 Curb Ramp Details 0.5 0.5 Decorative Wall Details 1 2 2 Signing and Pavement Marking Details 0.5 0.5 1 Lighting Details 0.5 4 2 Temporary Sediment & Erosion Control Details 0.5 1 1 Underdrain Tables 0.5 l l Structure Data Tables 1 0.5 ! 1 1 Cross Sections 0.5 1 l QA/QC Review 4 TOTAL HOURS 0 4 1 11 24 16 BILLING RATE S 225.00 S 195.00 S 173.011 S 148-00 S 138.00 S 138.00 DIRECT SALARY COST $ - S 780.00 1 S 86.50 S 1,628.00 S 3,243.00 1 S 2,139.00 $ 7,876.50 4i FEE S 7,M Exhibit —L Y6�( 6/28/2018 Item 02 — Standalone Roundabout Plans On March 19, 2018, the City of Carmel informed UNITED the proposed roundabout at the north end of Rangeline Road would be removed from the project. As a cost savings measure, the roundabout would be transferred to Hamilton County's Lowe's Way Phase II federal aid project, which will connect Rangeline Road with Keystone Parkway. On June 29, 2018, the Hamilton County Commissioners passed a resolution approving the addition of the Rangeline Road roundabout to the Lowe's Way Phase II project. On July 20, 2018 a coordination meeting was held with the Hamilton County Highway Department, the City of Carmel, UNITED Consulting, and CHA to discuss combining the Rangeline Road roundabout and the Lowe's Way Phase II project. In general, UNITED will be required to revise/reformat/develop construction plans, design computations, submission documents, pay items, and special provisions to a format required for submission to the Indiana Department of Transportation. Please refer to the following meeting minutes for a detailed breakdown of the roles and responsibilities each firm agreed to as part of the coordination process. In good faith, UNITED has already begun work on this task in order to maintain the Lowe's Way Phase II federal -aid schedule provided below: 11/2/18 — Stage 3 12/18/18 — Final Tracings 5/9/2019 — Letting Pertinent correspondence and man-hour justifications are included for your use. The following is a summary of the requested supplemental fees for this item: Item Description Supplemental Fee RoadDesign and Plans...................................................................................................$37,200 Exhibit vUNITED MAN-HOUR JUSTIFICATION Rangeline Road from 136th Street to US 31 City of Carmel DESCRIPTION Department Team Leader Project Project Manager Manager Engineer Design Engineer CAD Designer Stage 3 Plans Modify Front End Sheets l 2 Modify Typical Sections l 2 Modify Maintenance of Traffic Sheets 4 16 8 Modify Plan and Profile Sheets 2 8 4 Modify Signing and Marking Sheets 1 2 2 Modify Roundabout Lighting Detail Sheets 1 2 2 Modify Erosion Control Sheets 1 2 2 Approach Table l 4 1 Modify Underdrain Table 1 2 1 Modify Structure Data Table 1 2 1 Pipe Material Table Spec will identify all pipes in Part 1 (Rangeline Rd) will be RCP Modify Cross Section Sheets 1 2 Special Provisions 2 8 Revise Pay Items 2 4 Update Quantity Calculations 2 6 Update Cost Estimate 1 2 Level One Checklist and Roundabout Checklist 1 2 Submittal Forms and Documents 2 4 8 QA/QC Review 4 Proprietary Material Request - Lighting 4 Hydraulic Report 8 27 Coordination with CHA 8 Final Tracings Revise Plans per Reviewer Comments 4 8 Final Plans and Signatures 2 1 4 8 8 Final Special Provisions 1 4 Final Quantity Calculations 2 4 Final Cost Estimate 1 2 Submittal Forms and Documents 2 4 QA/QC Review 4 Coordination with CHA 8 Coordination with INDOT Contracts 2 4 TOTAL HOURS 0 43 0 68 95 41 BILLING RATE S 225.00 S 195.00 S 173.00 S 148.00 S 138.00 S 138.00 DIRECT SALARY COST $ - S 8,385.00 S - S 10,064.00 S 13,110.00 S 5,658.00 S 37,217.00 AL FEE S 37,2M Exhibit _A 6, 6 8/28/2018 ,� jl!Il� City �IRTI Carme ICA RENO. 0031 EXEMPT CERTIFICATE NO. 003120155 002 0 \O American Structurepoint, Inc. FEDERAL EXCISE TAX EXEMPT ONE CIVIC SQUARE 35-6000972 CARMEL. INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION Wd-T VENDOR NO 5/10/2016 1 00351256 UNITED CONSULTING VENDOR 1625 N POST ROAD INDIANAPOLIS, IN 46219 - PURCHASEID BLANKET CONTRACT 4746 QUANTITY UNIT OF MEASURE Department: 2200 Fund:0 Account: 94-650.04 Page 1 of 1 PURCHASE ORDER NUMBER 33756 �JII THIS NUMBER MUST ,APPEAR ON IM/OICES, A P `/OUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE DESCRIPTION Project 16 -ENG -49; Contract Date 06.01.16 City Engineering's Office SNIP 1 Civic Square TO Carmel, IN 46032 - Kate Lustig PAYMENT TERMS FREIGHT - DESCRIPTION COIT Bond Fund UNIT PRICE 1 Each ASA 1 - Rangeline Road from 136th Street (Smokey Row) to $614,100.00 US 31 EXTENSION $614,100.00 Sub Total $614,100.00 IL %4q9 5700. 00 A4 A ci AL t. q, SDO, 00 ASA t►� 4 y5, IoO.`Oo Send Invoice To. I Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $614,100.00 SHIPPING INSTRUCTIONS ' A,P `/OUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P 0 NUMBER IS WADE A PART OF THE WLICHERAND E`/ERY IN`/OICE AND `/OUCHER HAS THE PROPER SWORN 'SHIP PREPAID AFRDPAT ATTACHEO I HEREBY CERTIFY THAT THERE IS AN UNOSLI GATED BALANCE IN 'C 0 0 SHIPMENT CANNOT BE ACCEPTED THIS ,APPROPRIATION SUFFICIENT TO PAY FGR THE A.8011E ORDER *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING _ABEL "HIS ORDER ISSUED N COMPLIANCE WITH CHAPTER 99, ACTS 1945 ��- AND ACTS AMENDATORY THEREOF AND SUPPLEMENTTHERETO ORDERED BY -- - - - - Jeremy Kashman James Crider TITLE Director Administration CONTROL N0 33756 CLERK -TREASURER