Leach & Russell Mechanical Contractors, Inc/Admin/Adl Serv/3,920/Repairs and MaintenanceLeach & Russell Mechanical Contractors, Inc.
Department of Administration- 2018 ;iV
Appropriation # 1205 43-501.00 Fund; P.O. #101929
Contract Not To Exceed $3,920.00 1a
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and Leach & Russell Mechanical Contractors, Inc., (the "Vendor'), as City Contract
dated September 21, 2016 shall amend the terms of the Agreement by adding the additional services to be provided
by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and
conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
es Brainard, Pre j inicet;
Date: ,4
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Leach & Russell Mechanical Contractors, Inc.
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Authorized Signature
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Printed Name
X eca"Y� /V1
Title
FID/TIN: 3 619 15 a I �'
Last Four of SSN if Sole Proprietor:
Date: —I`ii--l6
R U S S E L L
MECHANICAL
MAINTENANCE AGREEMENT
Owner: CITY OF CARMEL
Date: 08/29/2018
Address: ONE CIVIC SQUARE
CARMEL, IN 46032
Type of Plan: PM INSPECTION
Equipment Location: CARMEL CITY HALL
ONE CIVIC SQUARE
CARMEL, IN 46032
Effective Date and Duration
This agreement shall become effective 09-01-2018 and shall remain in effect for one year unless
otherwise terminated or changed as permitted under the General Conditions.
Services and Materials Included
Maintenance Services as per attached Scope of Work provided by the owner as applicable
to the Schedule of Maintained Equipment also attached.
As an additional service we will log -on to your facility each day, observe the operation of your
equipment and notify on-site building operations personnel of any unusual conditions.
Equipment Covered:
Schedule of Maintained Equipment Attached
Exhibit
-p-
9151 Ford Circle • Fishers, IN.46038 • Ph 317.841.1877 • Fax 317.841.7460 �Ofy
3.
. R U S S E L L
MECHANICAL
Price
The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of
$3,920.00 billed quarterly at the completion of the on-site services at $980.00.
Materials & Subs
All parts and materials will be provided as follows;
List price plus 15%
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this agreement will be invoiced
separately. Materials are billed at cost plus 15% based on standard pricing. Labor is billed in one
hour increments with a 2 hour minimum.
Straight Time Hourly Rate – 7a.m. to 5p.m. Monday – Friday $ 90.00/hour
Overtime Rate $ 120.00/hour
Premium Hours Sundays and Holidays $150.00/hour
Truck Charge $ 55.00/trip
These services are performed on a Time and Material basis. When circumstances permit, an
estimate for the costs of alterations and repairs will be submitted for approval.
Purchaser's Acceptance:
Purchaser: City of Carmel
L -In
Title:
Date:
Seller's Acceptance:
Seller: L ch & use echanical
By:
Cly empe
Title: Service Project Manager
Date: U ^__2 q—/ U
Note: The GENERAL CONDITIONS are a part of this agreement.
9151 Ford Circle • Fishers, IN.46038 • Ph 317.841.7877 a Fax 317.841.7480
Exhibit
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N U S S E L L
M! C M A H I C A L
General Conditions
1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections,
replacements or repairs necessitated by (a) Purchaser's improper or misuse of the equipment or systems (b) by
negligence of others or (c) by faulty design of the equipment or systems.
2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new
attachments or additional controls or equipment recommended or directed by any insurance company laboratory or
governmental authority.
3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or
portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation
hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines,
domestic water lines, non-moving parts of heating, cooling and ventilating equipment, such as ductwork, boiler shell,
tubes and refractory material and other like items.
4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to
be defective and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers
thereof suppliers being defined to mean the suppliers of Seller. All warranties on equipment are to be extended to Seller
on Limited Full Coverage Plans,
5. Purchaser agrees to provide reasonable means of access to all equipment covered by this Agreement.
6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage
Service Plan, occasioned by Purchaser's improper operation or misuse of the equipment, or by fire, explosion, flooding,
the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller's control,
Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller's
current rates for performing such services.
7. Seller's liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it's
negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from
business interruption, inconvenience, mid loss of profits or special indirect or consequential damage. Seller shall not be
deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor
shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered
by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided,
however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance of its services
and obligations under this Agreement.
8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by
written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand.
9. This Agreement is not transferable or assignable.
10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective
or repair work necessary.
11. This Agreement shall remain in effect as herein provided unless either party shall famish the other written notice of
termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or
depreciation of Agreement and/or change in Seller's cost may cause a change in contract price. Thirty days advance
notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such
change is not acceptable.
Exhibit
9151 Ford Circle • Fishers, IN.46038• Ph 317.841.7877 • Fax 317.841.7460 30-r
Carmel City Hall
One Civic Square
Carmel, IN 46032
This proposal will include quarterly equipment maintenance and inspection to be performed in
accordance with the schedule of maintained equipment listed below. Items listed below will be
included as part of this maintenance proposal. A 2 hour emergency service guarantee will be part of
this contract.
Filters to be provided by contractor.
Perform the following during inspection:
• Report on general condition of units including cabinets, unusual noise or vibrations
• Oil or grease all bearing, including motors, fans and dampers as applicable
• Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping
• Inspect all controls and contact points within the covered equipment
• Check refrigerant charge and record super heat and sub -cooling if applicable
• Check condition of drain screens, pans and piping
• Inspect and Replace filters in AHU (2" quarterly, box filters annual)
• Inspect and adjust valves, controls and damper settings and time clock settings per design
function as applicable
• Inspect condenser and evaporator coils — we will recommend any cleaning that may be needed
• Check belt/sheave adjustment, alignment and condition as applicable (1 belt change per year is
included)
• Inspect heat operation including bumers, heat coils, electric heat banks, etc. as applicable
• Flush VAV box strainers annually
• Submit reports and recommendations as applicable
SCHEDULE OF MAINTAINED EQUIPMENT
CARMEL CITY HALL
Annual:
(56) VAV Boxes
(2) Water Heaters
Bi -Annual:
(2) Cabinet Heaters
(12) Exhaust Fans
(l) Unit Heater
Quarterly (3x):
(4) Pumps
Quarterly (4x):
(2) Air Handlers
(2) Return Air Fans
(4) Fan Coil Units
Exhibit
—A--.
9151 Ford Circle • Fishers, IN.46038 • Ph 317.641.7877 • Fax 317.841.7460 � 0 el
INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER
City ®f Carmel FEDERAL EXCISE TAX EXEMPT 101929
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
ruRM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO.
9/10/2018 1 362779
LEACH & RUSSELL
VENDOR 9151 FORD CIRCLE
FISHERS, IN 46038 -
13URCHASE ID BLANKET CONTRACT PAYMENT TERMS
29145 -- - - — -- -
QUANTITY - -T--U NIT OF MEASURE DESCRIPTION
Department: 1205 Fund., 101 General Fund
Account: 43-501.00
1 Each Repairs and Maintenance
Send Invoice To:
Dept of Administration
DESCRIPTION
General Administration
SHIP 1 Civic Square
TO Carmel, IN 46032-
i
FREIGHT
A
UNIT PRICE EXTENSION
$3,920.00 $3,920.00
Sub Total $3,920.00
1 Civic Square
Carmel, IN 46032 -
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT — AMOUNT
PAYMENT $3,920.00
SHIPPING INSTRUCTIONS ' AtP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROL N0. 101929 CLERK -TREASURER